Mission Viejo, CA
ID: 7078715 (Ref.No. P0018019)
Posted: May 17, 2021
Application Deadline: Open Until Filled
10-Irvine Valley College
The District offers a comprehensive package of insurance benefits to eligible employees, which includes medical and dental insurance, a vision-care plan, life insurance and dependent life coverage, accidental death and dismemberment coverage, and a long-term disability income-protection plan. All premiums are fully paid by the District. Mandatory retirement incentive is with California Public Employees Retirement System (CalPERS).
Specifications are intended to present a descriptive list of the range of duties performed by employees in the position. Specifications are not intended to reflect all duties performed within the job.
Under the supervision of the Director of Student Life and Equity, the Manager of the Student Equity Program will organize and coordinate the daily operations of the Student Equity Program; manage the development, administration, implementation, and evaluation of program operations; handle emergency operational situations and budget-related issues that will assist in the functional operations of the
assigned areas of the college; train, provide work direction to, exercise functional and technical supervision, and evaluate the performance of classified professionals and student employees; perform a variety of technical tasks related to the areas of assignment; administer annual operations budgets; and ensure compliance with District policies and applicable state and federal regulations related to the college’s student equity program.
The Manager of the Student Equity Program will administer the program through the lens of an equityminded leader. The Manager will actively engage in developing and promoting a climate and culture of fairness, equity, and inclusion; foster a culture of collaboration, mutual respect, and continuous improvement throughout the District; lead by example; actively participate in and support District-wide participatory governance components and activities and other collaborative processes; encourage professional excellence among the staff; and promote an organizational culture of customer service, innovation and quality services.
Applicable District policies and local, state and federal laws, codes and regulations.
Basic risk management.
Budget preparation and administration.
Computer systems and software applications related to area of assignment, including
capabilities and limitations.
Correct English usage, composition, grammar, spelling and vocabulary.
Development and coordination of community education programs offered by a community
District and College organization, operations and objectives.
District and College policies and procedures.
Effective planning and scheduling.
Health and safety precautions and procedures.
Interpersonal skills including tact, patience and diplomacy.
Methods and techniques of inventory control and record keeping.
Methods of planning, prioritizing, coordinating, organizing, scheduling and supervising the daily,
administrative procedures and operations of community college programs.
Modern office practices, procedures, methods, and equipment.
Modern principles, practices, methods and techniques of business administration.
Oral and written communication skills.
Principles and practices of financial record keeping and reporting.
Principles and practices of training, supervision and performance evaluation.
Statistical procedures and mathematical concepts.
Strategic planning and organizational skills.
Analyze problems, identify alternative solutions, project consequences of proposed
actions and implement recommendations.
Collect, compile and analyze data.
Communicate clearly, concisely and effectively, both orally and in writing, with diverse constituencies within and outside of the District.
Encourage professional excellence among the staff and promote an organizational culture o customer service, innovation, and quality services.
Establish and maintain effective and cooperative working relationships with those contacted in the course of work.
Implement and evaluate the operations of services to students.
Interpret, apply and explain complex and technical state and federal laws and
regulations related to assigned program(s).
Learn applicable local, state and federal laws and regulations related to area of assignment.
Learn College organization, operations and objectives.
Learn District policies and procedures.
Learn and maintain current knowledge of Community Education, Emeritus Institute, Adult Education, and Outreach and Recruitment.
Learn the accreditation process.
Maintain records and prepare routine reports.
Maintain the security of confidential materials.
Make effective decisions under demanding timelines.
Manage operations, schedules, and personnel on a day-to-day basis and in a manner that focuses on short and long-term goals.
Meet schedules and timelines.
Negotiate contracts with vendors.
Operate a vehicle, observing legal and defensive driving practices.
Operate computer, peripherals and applications software, including student information systems, database management, spreadsheet, word processing and software related to area of assignment.
Operate office equipment such as computer, printer, and copier.
Participate in a variety of College and District committees, task forces and work groups.
Plan, schedule, organize, and implement multiple projects and programs.
Plan, organize, coordinate, implement and oversee a comprehensive office operation at a community college.
Prepare and administer budgets for assigned program areas.
Prepare oral and written reports and recommendations.
Relate effectively to people of varied academic, cultural and socioeconomic backgrounds using tact, diplomacy and courtesy.
Respond to requests and inquiries from the public.
Select, train, lead, manage, supervise and evaluate the performance of assigned personnel.
Understand and effectively and collaboratively work in a complicated multi-college environment, as well as within a system of community college districts.
Work effectively with others to achieve common goals and objectives.
Work independently with minimum administrative direction.
Work with and exhibit sensitivity to and understanding of the varied racial, ethnic, cultural, sexual orientation, academic, socio-economic, and disabled populations of community college students.
Education and Experience Guidelines:
Any combination of education and experience that would likely provide the required knowledge and abilities is qualifying.
Equivalent to a bachelor’s degree from an accredited college or university with major course work in a public administration, business administration or other related field or discipline is preferred, supplemented by specialized training in Diversity and Sensitivity Training, EEO Training, office administration, supervision and operations, or a closely related field. A master’s
degree with a major in business administration or other related field or discipline is preferred.
At least three (3) years of increasingly responsible experience in the planning and execution of Student Equity programs, services and activities in the support of disproportionately impacted student communities or similar duties involved with equity and inclusion initiatives preferably in an academic environment. Prior experience in approaching work and interactions with
colleagues and/or students in an equity minded manner. Ability to provide an inclusive and welcoming work/educational environment including, or supplemented by, at least one (1) year of experience in a lead or supervisory capacity.
License or Certificate:
A valid California driver’s license.
Conditions of Employment:
The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions.
Standard office setting. Duties are performed primarily in an office environment sitting at a desk or computer workstation. Work also requires travel to various community locations to scout locations for classes, attend meetings or otherwise conduct work. Incumbents are subject to contact with students, frequent interruptions, including noise from talking or office equipment, and demanding legal, District and college timelines. At least minimal environmental controls to assure health and comfort.
Primary job functions require sufficient physical ability and mobility to work in an office setting.
Incumbents regularly sit for long periods; walk short distances on a regular basis; use hands and fingers to operate an electronic keyboard or other office machines; reach with hands and arms; stoop or kneel or crouch to file; speak clearly and distinctly to answer telephones and to provide information; see to read fine print and operate computer; hear and understand voice over telephone and in person; and lift, carry, and/or move objects weighing up to 10 pounds.
Additional Position Information:
PLEASE NOTE: Employment in this position is contingent upon funding by the Student Equity and Achievement Program (SEAP).
Duties and Responsibilities
Plan, develop, implement, promote and advance program goals and objectives of the Irvine Valley College Student Equity Plan and/or student equity elements of subsequent such plans.
Formulate and administer operational policies and procedures.
Manage, oversee and participate in the development of the IVC Student Equity and Achievement (SEA) program.
Assign work activities, projects and programs and monitor workflow.
Plan, organize, staff, manage and evaluate program goals, budget, allocations and assessment in accordance with the college’s Student Equity Plan and Student Equity and Achievement (SEA) Program and/or student equity elements of subsequent such plans and programs.
Train, motivate and supervise the performance of the Administrative Assistant for Student Equity and any other assigned support personnel.
Delegate and review assignments and projects; evaluate work products and results; and establish and monitor timelines and prioritize the workflow for support personnel.
Coordinate and manage the staff and operations of the Student Equity Program. Manage the development, administration, implementation and evaluation of program operations; optimize efficient and effective delivery of services to students; and ensure compliance with District policies and applicable state and federal laws and regulations related to the program.
Manage the approved annual operational budget consistent with applicable standards.
Prepare recommendations and justifications regarding budget requests and manage the forecast of funding changes for staffing, programming, materials and supplies.
Implement mid-year and other budget adjustments.
Authorize, manage and monitor expenditures according to District and state guidelines on Student Equity and Achievement (SEA) programming.
Communicate regularly with other campus and District personnel, administrators and support staff.
Communicate with representatives of state and federal agencies, educational institutions, social
service organizations and others as needed.
Chair the campus Student Equity Task Force and participate in campus-wide Student Equity and Achievement (SEA) Program workgroup.
Make oral presentations to management and other professional colleagues at various gatherings.
Conduct workshops to provide specialized information regarding student equity programs and services and represent the college at off-campus student equity meetings and functions as appropriate.
Oversee the operational work of assigned staff related to division programs, requisitions, purchase orders, contracts, budgets, work orders, payroll and annual supply order processing.
Manage difficult and/or sensitive student issues, such as student emergency needs, basic needs and non-academic barriers.
Work with the District research department to gather, collect, and analyze data on Student Equity Program progress and goals.
Allocate funds in accordance with statewide, districtwide and campus level student success
Allocate funds in accordance with statewide, districtwide and campus level student success
Coordinate college-wide student equity programs and initiatives.
Ensure compliance with college and district policies; and provide simplicity, consistency, and efficiency.
Promote the Student Equity Program brand.
Participate in professional development activities on current operational trends that focus on efficiency and effectiveness.
Represent Student Equity Program on committees as assigned.
Perform all related duties as assigned and/or required.
At the South Orange County Community College District, our goal as an academic community is to sustain a working environment that fosters and celebrates diversity, promotes and rewards excellence, and is welcoming to all. An exemplary academic community promotes an inclusive environment that best prepares our faculty, staff, and students to live, work, and contribute in a global society. The Plan reflects the District's commitment to equal employment opportunity and outlines the active steps that ensure nondiscriminatory practices.