Mission Viejo, CA
ID: 7079461 (Ref.No. P0003400)
Posted: June 3, 2021
Application Deadline: Open Until Filled
The District offers a comprehensive package of insurance benefits to eligible
employees, which includes medical and dental insurance, a vision-care plan, life
insurance and dependent life coverage, accidental death and dismemberment
coverage, and a long-term disability income-protection plan. All premiums are
fully paid by the District. Mandatory retirement incentive is with California Public
Employees Retirement System (CalPERS).
Under direction from the Purchasing Supervisor, performs the more complex duties supporting the purchasing of supplies, materials and services for the District; ensures compliance with all applicable state laws and District policies; serves as lead person in the absence of the Purchasing Supervisor; coordinates assigned activities with other departments, divisions, and outside agencies; and performs a variety of technical tasks relative to assigned area of responsibility.
Operations, services, and activities of a comprehensive purchasing program for an educational institution.
Principles of lead supervision and training.
Advanced principles, practices, methods and techniques used in purchasing.
Applicable laws, regulations, policies, and procedures governing the purchasing process.
Types of supplies, materials, commodities, and services commonly used in educational institutions.
Advanced principles and methods of negotiations.
Principles, practices, and procedures of inventory and quality control.
Office procedures, methods, and equipment including computers and applicable software applications such as word processing, spreadsheets, and databases.
Principles of letter writing and basic report preparation.
Basic principles and practices of accounting.
Principles and procedures of record keeping and filing.
English usage, spelling, grammar, and punctuation.
Lead, organize, and review the work of staff.
Independently perform the most difficult work of the unit related to obtaining commodities and services.
Interpret, explain, and enforce department policies and procedures.
Evaluate quality and price of products to judge suitability of goods and alternatives offered.
Interpret and apply purchasing policies and applicable state laws and regulations.
Analyze, evaluate and modify purchasing methods and procedures.
Operate office equipment including computers and supporting word processing, spreadsheet, and database applications.
Maintain accurate records, controls and files.
Implement and maintain standard filing systems.
Work independently in the absence of supervision.
Understand and follow oral and written instructions.
Communicate clearly and concisely, both orally and in writing.
Establish and maintain effective working relationships with those contacted in the course of work.
Education and Experience Guidelines:
Any combination of education and experience that would likely provide the required knowledge and abilities is qualifying.
Equivalent to two years of college level course work in business administration or a related field.
Three years of increasingly responsible purchasing experience preferably within a public agency.
Conditions of Employment:
The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions.
Work is performed primarily in a standard office setting. Subject to noise from office equipment operation; frequent interruptions and contact in person and on the telephone with academic and classified staff and others. At least minimal environmental controls are in place to assure health and comfort.
Primary functions require sufficient physical ability and mobility to work in an office setting; to stand or sit for prolonged periods of time; to occasionally stoop, bend, kneel, crouch, reach, and twist; to lift, carry, push, and/or pull light to moderate amounts of weight; to operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard; and to verbally communicate to exchange information. Vision: See in the normal visual range with or without correction. Hearing: Hear in the normal audio range with or without correction.
Duties and Responsibilities
Perform the more complex tasks related to obtaining commodities and services for the District; process complex purchase requisitions and issue purchase orders for a variety of equipment, supplies, materials, and services at the most advantageous prices and terms; ensure compliance with applicable State laws, and District policies, rules, regulations and procedures.
Serve as lead person in the absence of the Purchasing Supervisor; train assigned employees in their areas of work including proper buying and purchasing methods, procedures, and techniques.
Review complex purchase requisitions for accuracy and completeness; ensure proper authorization and supporting documentation.
Prepare advertising for formal (legal) and informal bids; prepare and mail competitive bid packages; receive, open, tabulate, review and analyze bids; recommend award in accordance with relevant laws and District policies; prepare Board agenda reports.
Evaluate best source and order materials, equipment, services and supplies; order commodities from State-approved suppliers and contractors as required by law.
Draft complex specifications for materials, equipment, services and supplies to be obtained; maintain appropriate records on computerized system.
Review contracts and purchase orders; maintain contact and negotiate with vendors; keep informed of market conditions and new products; evaluate vendor performance.
Confer with department representatives to determine purchasing needs, specifications and area of standardization.
Process claims with vendors for damaged materials; monitor invoices for accuracy; obtain credit where appropriate.
Respond to vendor and staff inquiries in a courteous manner; provide information within the area of assignment; resolve complaints in an efficient and timely manner.
Perform related duties as required.
At the South Orange County Community College District, our goal as an academic community is to sustain a working environment that fosters and celebrates diversity, promotes and rewards excellence, and is welcoming to all. An exemplary academic community promotes an inclusive environment that best prepares our faculty, staff, and students to live, work, and contribute in a global society. The Plan reflects the District's commitment to equal employment opportunity and outlines the active steps that ensure nondiscriminatory practices.