Sr. Administrative Coordinator

Johns Hopkins University

Baltimore, MD

ID: 7079898
Posted: June 15, 2021
Application Deadline: Open Until Filled

Job Description

General Summary/Purpose:



The SNF Agora Institute at Johns Hopkins University is a multi-disciplinary academic and public forum dedicated to strengthening global democracy by improving and expanding civic engagement and inclusive dialogue, and by supporting inquiry that leads to real-world change. SNF Agora is seeking candidates for the position of Senior Administrative Coordinator. The Senior Administrative Coordinator will be responsible for a wide range of administrative duties and have high visibility with university leaders, key donors, and all faculty, fellows, and students who interact with SNF Agora. The Sr. Administrative Coordinator will support senior members of the institute’s staff as they work to advance the SNF Agora’s mission. Work assignments will involve considerable judgment, tact, creativity, initiative, an appreciation for tight deadlines, an unwavering commitment to the organization, a positive attitude, and a high level of confidentiality.





Specific Duties & Responsibilities

Day-to-day administrative support for the SNF Director and Deputy Director, including:
Heavy calendaring
Preparation of meeting materials
Facilitating virtual meetings and conference calls
Screening calls
Coordinating travel
Expense reimbursements
Assistance with special events planning and execution
Day-to-day administrative support for the Assistant Director of Finance, including:
Accounts payable activities to include vendor setup, online payment requests, expense reimbursements, and other SAP transactions
Creation of ISRs
Procurement of goods for the institute utilizing shopping cart or other preferred university procurement methods
Expense reimbursements
Account reconciliation
Providing backup administrative support for other members of the SNF Agora Institute
Partnering with administrative colleagues in the Office of the President and the Krieger School of Arts and Sciences Dean’s office to ensure seamless office operations
Managing conflict-free calendar of numerous high-level meetings and appointments and disseminate corresponding meeting materials
Proofreading, editing, and summarizing confidential and sensitive information
Providing coverage at front desk
Performing other duties and assistance with special projects as assigned


Minimum Qualifications (Required)

High School Diploma/GED.

Five (5) years progressively responsible administrative experience.



Additional education may substitute for required experience, to the extent permitted by the * JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job. *





Preferred Qualifications

Bachelor's degree preferred.


Special Knowledge, Skills, and Abilities

Ability to work at a fast pace
High level of judgment, reason, and discretion
A positive attitude and willingness to help others
Expertise in organizing meetings, managing inbound calls, zoom setup, conference call setup, and coordinating phone calls with remote participants.
Demonstrated ability with office desktop technology, including working with the Microsoft Office suite of products – Word (word processing, letter composition, report formatting), Excel (basic data management), PowerPoint (presentation creation and formatting), and Outlook – and Adobe Acrobat.




 

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