Faculty Assistant

Princeton University

Princeton, NJ

ID: 7080004
Posted: June 17, 2021
Application Deadline: Open Until Filled

Job Description

The faculty assistant is responsible for providing academic, administrative and research support for Chemical and Biological Engineering faculty members and their respective research groups. In addition, the faculty assistant will be assigned various departmental support duties, including event planning. This position reports to the Senior Manager of Finance and Administration with a dotted line to the Administrative Office Coordinator.

Provide general administrative support duties for assigned faculty and their research groups.
Make faculty and guest travel arrangements and process reimbursement requests.
Maintain and reconcile monthly travel and expense credit cards.
Scheduling assistance, which includes managing calendars, appointment requests and meeting space reservations.
Plan and schedule multi-day conferences, receptions, seminars, meetings and other departmental events.
Purchasing and receiving of lab and office supplies.
Prepare and ship correspondence and laboratory materials for research groups.
Course support - Assist with preparation and maintenance of Canvas sites, including uploading course related materials, sending emails to students and ordering books.
Prepare and send correspondence (ex. letters of recommendations) on behalf of faculty.
Proofreading and editing
Provide backup assistance to other support staff in the department.
Other departmental administrative duties (such as mail distribution, etc.) and special projects as assigned by the managers.
Minimum of 2 years related experience
Communication skills (written and verbal communications regularly with all levels of students, administrators and faculty)
Detailed-oriented with a proactive approach
Demonstrated ability to multi-task, prioritize and work independently
Proficiency in Microsoft applications, including Outlook, Word, Excel and PowerPoint
Experience working with faculty in a higher education environment is a plus
Experience with PeopleSoft, Concur, and Canvas software applications a plus

Princeton University is an Equal Opportunity/Affirmative Action Employer and all qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity or expression, national origin, disability status, protected veteran status, or any other characteristic protected by law. EEO IS THE LAW


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