Assistant Wedding Coordinator

Saint Mary’s College of California

Moraga, CA

ID: 7080493 (Ref.No. 2330801)
Posted: June 28, 2021
Application Deadline: June 30, 2021

Job Description

Assistant Wedding Coordinator


Job Type: Temporary

Job Number: 2015-1602908

Location: CA 94556, CA

Department: President

6/30/2021 11:59 PM Pacific


Founded in 1863, Saint Mary's is a residential campus nestled 20 miles east of San Francisco in the picturesque Moraga Valley. Based in the Catholic, Lasallian and Liberal Arts traditions, Saint Mary's currently enrolls more than 4,000 students from diverse backgrounds in undergraduate and graduate programs. The De La Salle Christian Brothers, the largest teaching order of the Roman Catholic Church, guide the spiritual and academic character of the College.

As a comprehensive and independent institution, Saint Mary's offers undergraduate and graduate programs integrating liberal and professional education. Saint Mary's reputation for excellence, innovation, and responsiveness in education stems from its vibrant heritage as a Catholic, Lasallian and Liberal Arts institution. An outstanding, committed faculty and staff that value shared inquiry, integrative learning, and student interaction bring these traditions to life in the 21st century. The College is committed to the educational benefits of diversity.



• Make contact with couple several weeks before wedding to discuss specific needs. During this call the chapel use guidelines are reviewed, information obtained regarding photographers, videographers, florists, minister and musicians. Names and relationships of participants in wedding party are obtained for procession.
• Day or evening of rehearsal, greet wedding party and minister. Discuss specific requirements of minister regarding procession and sacristy needs. Frequently the minister requests coordinator to do all organization in regards to procession and placement of wedding party around altar.
• Detailed notes are taken and later transcribed on index card for wedding day.
• Remind couple of fees and stipend for musicians and ministers as appropriate.
• Prepare chapel for wedding, arranging furnishings as required, change altar cloths and candles, set out programs, readings and other items as required.

• Furnishings usually need to be moved and several practices may be required for rehearsals.
• On day of wedding, arrive one and one half hours before scheduled time to open and prepare bride's room.
• Supervise student assistant operating sound and lighting systems.
• Greet photographers, videographers, musicians and florists. Review chapel use guidelines and monitor observance of rules.
• Coordinate with musicians for music changes during ceremony.
• Greet minister and assist in sacristy as needed, frequently acting as sacristan in preparation for communion.
• Supervise procession, keeping on schedule.
• During wedding, monitor ceremony and check bride's room for arrival of next wedding party. Have marriage license ready for signature.

• After ceremony, escort bridal party to waiting area for photographs in chapel.
• Responsible for witnesses and officiating minister to sign marriage license and SMC Marriage Registry. Mail license on day of


• Monitor post wedding photography making sure sacred environment is not disturbed. Keep to schedule.
• Return chapel and bride's room to original condition, including cleaning of pews, floors, carpet, altar cloths and candles.
• Provide written feedback to the Wedding Coordinator of any policy violations, including violations by vendors, by the Monday after the wedding.

Experience and Qualifications

• Experience working with highly sensitive situations and managing the needs of people who can be highly demanding and emotional (including couples, their family members, bridal parties, and vendors) with the goal to maintain a supportive environment, a memorable and sacred ceremony, as well adhere to the policies of the College and the use of the Chapel.
• Ability to coordinate and priortize tasks when there are multiple weddings
• Experience working with religious clergy from various denominations
• Experience assisting Roman Catholic Priets in their role and responsibilities in a Roman Cte atholic Wedding
• Wedding coordination from beginning to end
• Knowledge of sacred space, a sacristy and the environment of a Roman Catholic Church
• Knowlegde of the Sacrament and Rite of Matrimony and its liturgical form according to Roman Catholic Tradition & Teachings
• Experience managing people professionally so as to adhere to the policies of Saint Mary's College and the use of the St. Mary's Chapel

• Organizing, locating and placing wedding parties and participants of a wedding ceremony.
• Navigating and negotiating the demands of family members, participants and decision makers, with careful and kind attention to the needs of the bride & groom.

Supplemental Information
Supplemental InformationApplication Instructions: Please apply online at
Include a cover letter that specifically addresses how you meet the qualifications and are prepared to support the mission of the College

• A resume
• The name and contact information for three (3) professional references.
• In applying for a position, candidates sign a consent authorizing a broader inquiry which may include reference checks, a motor vehicle check, and a third party background check.
Saint Mary's is an equal employment opportunity employer. We support inclusive excellence and are committed to creating a safe and welcoming community for all.

College policy prohibits discrimination based on race, color, religion, national origin, ancestry, age, gender, sexual orientation, marital status, medical condition, physical or mental disability, gender stereotyping, and gender identity, taking a protected leave (e.g. family medical or pregnancy leave), or on any other basis protected by applicable laws.

Saint Mary's College annually collects information about campus crimes and other reportable incidents in accordance with the federal Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act. To view the Saint Mary's College Report, please go to the Public Safety website at To request a paper copy please call Public Safety at (925) 631-4284. The report includes the type of crime, venue, and number of occurrences.

Please apply online at

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We envision a community that goes beyond tolerance of differences to one guided by social justice, cultural competence and engaged citizenship. We know we can reach greater heights of excellence by learning from diverse people.


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