Associate Vice President of Finance and Controller

Saint Mary’s College of California

Moraga, CA

ID: 7080860 (Ref.No. 2348239)
Posted: July 7, 2021
Application Deadline: July 31, 2021

Job Description

Associate Vice President of Finance and Controller


Job Type: Full Time

Job Number: 2015-1602910

Location: CA 94556, CA

Department: Vice Pres, Admin/Finance

7/31/2021 11:59 PM Pacific


Founded in 1863, Saint Mary's is a residential campus nestled 20 miles east of San Francisco in the picturesque Moraga Valley. Based in the Catholic, Lasallian and Liberal Arts traditions, Saint Mary's currently enrolls more than 4,000 students from diverse backgrounds in undergraduate and graduate programs. The De La Salle Christian Brothers, the largest teaching order of the Roman Catholic Church, guide the spiritual and academic character of the College.

As a comprehensive and independent institution, Saint Mary's offers undergraduate and graduate programs integrating liberal and professional education. Saint Mary's reputation for excellence, innovation, and responsiveness in education stems from its vibrant heritage as a Catholic, Lasallian and Liberal Arts institution. An outstanding, committed faculty and staff that value shared inquiry, integrative learning, and student interaction bring these traditions to life in the 21st century. The College is committed to the educational benefits of diversity.


Reporting to the Vice President for Finance and Administration, the Associate Vice President for Finance (AVPF) and Controller is the chief accounting officer for the College. The AVPF is responsible for all accounting functions, stewardship of College assets, debt portfolio management, treasury functions, preparation of annual financials statements, coordination of required audits, and overall supervision of the Business Office Staff. The AVPF insures a strong system of internal controls and high-quality financial reporting for strategic decisions. The AVPF works closely with the VP for Finance & Administration on
long-term financial planning and strategic matters, as well as providing staff support for the Board of Trustees.

Leadership and Management

• Provide supervision, leadership and mentoring to Business Office staff.

• Ensure that all Business Office staff are properly trained, evaluated and developed in skills and knowledge to support the provision of services to the campus and to support institutional goals.

• Build a strong, cohesive team that willingly partners across departments and maintains a customer-centered focus.

Accounting and Internal Controls

• Oversee the functions of payroll, accounts receivable, accounts payable, purchasing, general accounting, grant accounting and budgeting.

• Ensure that appropriate policies, procedures and internal controls are in place and communicated to the college community.

• Ensure the accuracy of all accounting records and compliance with Generally Accepted Accounting Principles (GAAP).

• Provide timely month-end and fiscal year-end close processes and the development of timely financial statements and related reports.

• Oversee reconciliations of balance sheet accounts and ensure monitoring of expendable restricted net assets.

• Responsible for the planning and execution of the annual financial audit as well as the related Federal Funds audit, EMERITI plan audit and NCAA procedural review.

• Responsible for the timely preparation and filing of the College's 990, 990-T and form 5500 along with related state returns.

Debt Management

• Provide oversight and monitoring of the College's debt portfolio, including the SWAP.

• Serve as the Post Issuance Compliance person responsible for the oversight of debt covenant compliance, preparation of the annual compliance report and communication with the respective regulatory agency(ies).

• Ensure College management contracts are compliant with the safe harbor rules for private use.


• Maintain banking relationships and oversee banking services and transactions.
• Manage cash flow to ensure coverage of operations and compliance with debt covenants.
• Foster prudent management of endowment funds and working capital.

• Provide oversight for the P-Card system.

• Liaison with Outsourced Chief Investment Officer (OCIO) on the management of endowment investments.

Business Processes

• Oversee all business processes, making changes to align with best practices.

• Responsible for overseeing the Colleague financial and payroll systems, as well as participating in the system upgrades.

• Ensure all regulatory changes are appropriately reflected in the Colleague system.

• Increase the ability for self-service for users of Colleague.

• Ensure appropriate training takes place for optimal utilization of the Colleague system.

Other Duties

• Serve as staff support to the Audit, Finance and Investment committees of the Board of Trustees.

• Participate in College-wide committees, including the Budget Committee.

• Maintain regulatory registrations, reporting and compliance for charitable gift annuities, endowment and other gift arrangements as applicable.

• Oversee the registration of the College for fundraising and employment in selected states as well as the related annual filings.

• Oversee the filing of all necessary federal and state payroll filings.

Experience and Qualifications


REQUIRED: Bachelor's degree in Accounting and Certified Public Accountant (CPA)

PREFERRED: MBA in Accounting or Finance

Experience & Qualifications:

• Minimum of 10 years of experience in directing business and financial services, including accounting, investments and debt financing.
• Minimum of 5 years of progressive management responsibility.
• Thorough knowledge of GAAP accounting, particularly within a private university setting.
• Strong verbal, written and interpersonal communication skills.
• Demonstrated commitment to diversity, equity and inclusion.
• Sophisticated IT knowledge and skills, including the effective use of financial management software. Experience with Colleague is a plus.

Other Requirements: Some evening and weekend hours to meet deadlines.

Supplemental Information

Application Instructions: Please apply online at Your application is considered complete if you include the following:

• Resume.

• Cover letter that specifically addresses how you meet the qualifications and are prepared to support the Mission of the College.

• The name and contact information for three (3) professional references.

• Consent authorizing a broader inquiry which may include reference checks, a motor vehicle check, and a third-party background check.

Saint Mary's is an equal employment opportunity employer. We support inclusive excellence and are committed to creating a safe and welcoming community for all.

College policy prohibits discrimination based on race, color, religion, national origin, ancestry, age, gender, sexual orientation, marital status, medical condition, physical or mental disability, gender stereotyping, and gender identity, taking a protected leave (e.g. family medical or pregnancy leave), or on any other basis protected by applicable laws.

Saint Mary's College annually collects information about campus crimes and other reportable incidents in accordance with the federal Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act. To view the Saint Mary's College Report, see the website here To request a paper copy please call Public Safety at (925) 631-4284. The report includes the type of crime, venue, and number of occurrences.

Please apply online at

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We envision a community that goes beyond tolerance of differences to one guided by social justice, cultural competence and engaged citizenship. We know we can reach greater heights of excellence by learning from diverse people.


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