Administrative Specialist

Rider University

Lawrenceville, NJ

ID: 7081323 (Ref.No. 21A325010)
Posted: July 19, 2021
Application Deadline: Open Until Filled

Job Description

Position Description

Westminster College of the Arts (WCA) of Rider University seeks an Administrative Specialist, who under the supervision of the Assistant Director of Performance Management, will enter and maintain the WCA rehearsal and performance schedules in 25Live (scheduling software). Individual will: coordinate with Auxiliary Services regarding calendar, use of facilities, etc.; coordinate ticketing, box office and front-of-house needs and staffing for performances; hire, train, and supervise student box office and usher staff; schedule student, faculty, and staff recitals; provide general support to WCA Performance Management; complete box office ticketing sales/reporting/deposits for on- and off-campus events; and utilize box office software to report sales and reconcile with box office host company.

Position Requirements

- High School diploma or equivalent 
-Administrative support background and demonstrated strong organizational and interpersonal communication skills needed in a fast-paced, multi-task oriented setting 
-In addition to general administrative experience, the ideal candidate will demonstrate experience and success in more than one of the following areas: performing arts program scheduling; ticketing; box office; front of house operations 
-Must possess excellent organizational skills and be able to handle situations, inquiries and materials with professionalism, courtesy and confidentiality 
-Ability to work independently and as part of various teams, meet deadlines, exhibit calmness and flexibility in responding to the many demands of the performance dimension of the WCA 
-Experience with cash register operations and basic accounting 
-Working knowledge of database management through Excel or other similar programs 
-Evening and/or weekend hours will be required in support of performances and productions 
-Ability to supervise student employees

Position Preferred Qualifications/Experience

-Bachelor’s degree 
-Minimum of (1) year experience working in a related position 
-Ability to work in both Macintosh and PC-based platforms 
-Familiarity with 25Live, Banner or other educational scheduling and computer software 
-Experience working in a higher-education setting 
-Demonstrated experience with a complex scheduling and ticketing operation 
-Experience in one or more arts disciplines

About Rider University

The Rider University community is composed of faculty, staff and students from a wide range of cultural backgrounds.

Rider University is committed to fostering an inclusive, vibrant living and learning community that embraces students, faculty and staff of all backgrounds and enables them to achieve success.

Through reflection and open, respectful dialogue, we develop responsible citizens who demonstrate academic understanding and compassion to grow and serve as leaders in a diverse and global world.

Candidates with a demonstrated commitment supportive of the multicultural needs of Rider University and the surrounding community are highly desired.

Rider University has been included as one of the nation’s best universities by US News & World Report and remained in the top tier in the Regional Universities – North category. Additionally, The Princeton Review named Rider among its “Best 386 Colleges” in the nation. Both publications have ranked the University favorably in their respective surveys for more than a decade.

Rider University is an Equal Opportunity/Affirmative Action employer dedicated to excellence through diversity.

Special Instructions to Applicants

Internal candidates must apply no later than 5:00 pm on Wednesday, June 23, 2021. 
The completion of a background check is required for all new hires.


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