Grant Administrator

Nevada System of Higher Education

Reno, NV

ID: 7081720
Posted: July 30, 2021
Application Deadline: Open Until Filled

Job Description

Thank you for your interest in employment with Nevada System of Higher Education (NSHE), System Administration and System Computing Services. We want your application process to go smoothly and quickly. We ask that you keep in mind the following when completing your application:

Draft applications are saved automatically and can be accessed through your candidate home account.

Final applications must be submitted prior to the close of the recruitment. Once a recruitment has closed, applications will no longer be accepted.

If you need assistance or have questions regarding the application process, please contact our Human Resources department at (775) 784-4901.

Job Description

The Nevada System of Higher Education (NSHE) invites applications and nominations for the position of Grant Administrator. This is a renewable, full-time, non-tenured, administrative position and reports to SSPO/EPSCoR. The position will be located at 4330 S. Maryland Parkway, Las Vegas. The NSHE is comprised of eight institutions: Two universities, a state college, four community colleges and a research institute. The public system of higher education in Nevada continues to experience growth with significant challenges and opportunities in serving over 100,000 students and 12,000 employees.


The incumbent will be responsible for the post award processing of sponsored programs. The post award position oversight of the following core functions: all aspects of the Workday financial system, processing budget modifications, expense and revenue transfers, revenue and expense budgets, appropriations, and extensions; in addition to effort reporting, data entry, subaward processing and account close-outs. This position will be required to calculate Facilities and Administrative costs associated with federal and/or for/non-profit awards. The incumbent will be required to invoice agencies for expenditures and prepare drawdowns with the sponsor. The incumbent is required to conduct sub monitoring of financial records, provide assistance as needed to research/project administrators internally and to NSHE institutions externally as directed by each subaward.



MINIMUM QUALIFICATIONS: Bachelor’s degree from a regionally accredited institution with three years of progressively responsible duties in public or business administration, accounting, finance or related field related to the position. (or) Associate’s degree with five years of progressively responsible duties in managing the administrative aspect of post award subrecipient monitoring, financial tracking of grants/contracts, provide financial assistance to grant/subaward recipients; and managing fiscal aspects of grants/subawards; OR an equivalent combination of education and experience; and managing fiscal aspects of grants/contracts/subaward (or) ten years of progressively responsible post award administration within a non-profit or university setting.

KNOWLEDGE, SKILLS, AND ABILITIES: Successful candidates must possess the following knowledge, skills and abilities. It is recommended that applicants for this position address each of the following items in the letter of application:


Uniform Guidance (OMB circulars)
Code of Federal Regulations (CFR)
FFATA regulations
NSHE rules and regulations
Cost accounting principles
Grant/contract requirements

Problem solving
Financial knowledge within all systems
Excellent oral and written communication
Multi tasked
Work with a diverse group of people
Be a team player

Attention to detail
Extremely organized
Time management
Proficient in word, excel, and access
Knowledge of accounting programs of Workday
RESPONSIBILITIES: The duties of this position will include, but not be limited to, the following areas of responsibility within post award functions:


Understands the internal procedures and guidelines to ensure compliance with NSHE policy and Federal and State regulations
Monitors all accounts within SSPO
Effort reporting administration
Attends national conferences and represents NSHE SSPO/EPSCoR at these functions

Works with all campuses on grants/contracts management and compliance
Reconcile monthly checkbook to Workday
Enter Office P-Card amounts into Checkbook
Complete Equipment Inventory annually
Receipt Subaward Invoices in Workday (after verifying for accuracy of information and expenses)
Maintains detailed files for all awards and subawards
Sets up all accounts per NACUBO function/activity
Knowledgeable about System accounting requirements
Thorough knowledge of Chart of Accounts and allowable, allocable and reasonable costs per award
Verifies account expenditures if questionable
Facilitates the submission of all financial reports, monthly, quarterly, and final
Stays updated on Uniform Guidance and Code of Federal Requirements
Administers financial close-out for all awards
Completes the draw-downs of all awards
Works within the electronic financial systems as required per agency
Ensures compliance to all applicable laws and regulations related to sponsored awards
Prepares and submits invoices to all agencies in accordance with the award invoicing terms
Prepares letter of credit draw-downs (cash reimbursable) throughout the life of the award
Manages internal accounts receivable system to assure data integrity
Applies check payments and wire transfer of funds accurately to outstanding accounts receivable
Resolves unidentified payments from the sponsor in a timely manner
Researches and resolves any credit balances in accounts receivable
Calculates and verifies all overhead charges (F & A) to the awards
Administrates the effort reporting process throughout the life of the award
Coordinates the financial close out of the award
Prepares final financial reports to the agency
Performs post audit reviews on award transactions
Processes, accepts and/or executes budget modifications to grant accounts
Other Duties as requested by management


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