Program Senior Accounting Specialist, Categorical (One or More Positions) (Lateral and External)

Saddleback College

Mission Viejo, CA

ID: 7081848 (Ref.No. P0006518)
Posted: July 28, 2021
Application Deadline: Open Until Filled

Job Description


Location
20-Saddleback College
Summary Description:
Under direction from higher level supervisory or management staff, performs technical and complex accounting duties in the preparation, maintenance and review of financial records, accounts and reports; interprets accounting policies and procedures to assure accuracy and compliance; and may have functional or technical supervisory responsibility over clerical and technical employees.

Knowledge of:
Principles, practices and procedures of accounting, auditing and bookkeeping. 
Methods and techniques of financial and statistical recordkeeping and reporting. 
Interpersonal skills using tact, patience and courtesy. 
Office procedures, methods, and equipment including computers and applicable software applications such as word processing, spreadsheets, and databases. 
Mathematical principles. 
English usage, spelling, grammar, and punctuation. 
Pertinent federal, state, and local codes, laws, and regulations.

Ability to:
Perform technical and complex accounting and auditing work in the preparation, maintenance and review of District or campus financial records, accounts and reports. 
Audit, review, analyze and reconcile accounting and fiscal reports. 
Assure compliance with applicable rules, regulations, policies and procedures. 
Apply auditing and financial recordkeeping principles to assigned work. 
Interpret, apply and explain rules, regulations, policies and procedures. 
Operate office equipment including computers and supporting word processing, spreadsheet, and database applications. 
Make arithmetic calculations quickly and accurately. 
Plan and organize work to meet changing priorities and deadlines. 
Work independently with little direction. 
Understand and follow oral and written directions. 
Communicate clearly and concisely, both orally and in writing. 
Establish and maintain effective working relationships with those contacted in the course of work.

Education and Experience Guidelines:
Any combination of education and experience that would likely provide the required knowledge and abilities is qualifying.

Education/Training:
Equivalent to two years of college level course work in accounting, finance, business administration or a related field.

Experience:
Three years of responsible bookkeeping or clerical accounting experience.

Conditions of Employment:

The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions.


Work Environment:
Work is performed primarily in a standard office setting. Duties are typically performed at a desk or computer terminal; subject to noise from office equipment operation; frequent interruptions and contact in person and on the telephone with students, academic and classified staff and others. At least minimal environmental controls are in place to assure health and comfort.

Physical Demands:
Primary functions require sufficient physical ability and mobility to work in an office setting; to stand or sit for prolonged periods of time; to occasionally stoop, bend, kneel, crouch, reach, and twist; to lift, carry, push, and/or pull light to moderate amounts of weight; to operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard; and to verbally communicate to exchange information. 
 
Vision: See in the normal visual range with or without correction. 
 
Hearing: Hear in the normal audio range with or without correction.

Additional Position Information:
NOTICE: EMPLOYMENT IN THIS POSITION IS CONTINGENT UPON FUNDING BY INDIRECT COST RECOVERY

NOTICE: THIS RECRUITMENT WILL REMAIN “OPEN UNTIL FILLED” 
  
METHOD OF APPLICATION: 
  
Interested applicants must complete the online application, apply for the position, and attach the specified “REQUIRED” documents. 
  
To be considered, each section on the application must contain the requested information (do not state “SEE RESUME” or leave blank). Included on the application, applicants must provide (on the application) at least three (3) professional references, preferably from current supervisors, previous supervisors (from the past five years), colleagues or coworkers who can address professional competency and appropriate practical skills, or other professional references. The Office of Human Resources (OHR) may request additional references. 
  
In addition to a full complete application, applicants are required to attach all “REQUIRED” documents. Official transcripts will be required upon offer of employment. 
  
Applicants bear sole responsibility for ensuring that their applications are complete and “REQUIRED” documents are attached prior to the “INITIAL SCREENING DATE.” Incomplete applications will not be considered. All submitted materials become the property of the South Orange County Community College District (SOCCCD), will not be returned, will not be copied, and will be considered for this position only. Any supporting documents submitted must reference the Job Opening ID numbers and may be attached online, faxed to 949-340-8007, mailed via U.S. Mail under separate cover, or hand delivered to the District offices. 
  
DEADLINE FOR APPLICATION: 
  
This recruitment will remain “OPEN UNTIL FILLED.” For guaranteed consideration, a complete application, and all “REQUIRED” documents are required to be submitted electronically by the “INITIAL SCREENING DATE.” Applications submitted via facsimile or electronic mail will not be accepted.

Duties and Responsibilities
Perform technical and complex accounting and auditing work in the preparation, maintenance and review of financial records, accounts and reports; monitor, reconcile and balance assigned accounts, budgets and bank statements.
Analyze accounts receivable balances to determine and ensure ability to collect funds; process all accounts receivable checks and prepare receipts and reports for deposit.
Interpret and assure assigned functions are in compliance with applicable rules, regulations, policies and procedures.
Prepare and maintain a variety of difficult and complex financial and accounting records, ledgers and reports; audit accounts as necessary to assure proper internal controls; prepare and post adjusting journal entries; reconcile District accounts for accuracy.
Prepare and process various documents involved in financial transactions, including invoices, requisitions and purchase orders.
Review financial documents to assure accuracy, completeness and compliance with applicable regulations, requirements and established procedures.
Review financial reports and computer print-outs to assure accuracy and completeness; make corrections and adjustments as necessary.
Review and reconcile fund balances; compile data and assist in the preparation of regular and special reports; perform related duties as assigned.
Assist in the preparation and monitoring of operating budgets as assigned; prepare and review budget and account transfers; assist in the annual financial audit.
Coordinate accounting activities with other college/district department management and staff, governmental and private agencies and vendors.
Provide information to district/college management and staff regarding various records, budgets, accounts and programs; answer questions and resolve problems related to assigned program or accounting function.
Assist assigned supervisor in the coordination of workflow, and resolving and troubleshooting problems; may act as lead in the absence of assigned supervisor.
Perform related duties as required.




At the South Orange County Community College District, our goal as an academic community is to sustain a working environment that fosters and celebrates diversity, promotes and rewards excellence, and is welcoming to all. An exemplary academic community promotes an inclusive environment that best prepares our faculty, staff, and students to live, work, and contribute in a global society. The Plan reflects the District's commitment to equal employment opportunity and outlines the active steps that ensure nondiscriminatory practices.



 

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