Associate Director of Athletics for Compliance

Saint Mary’s College of California

Moraga, CA

ID: 7082425 (Ref.No. 2418282)
Posted: August 6, 2021
Application Deadline: Open Until Filled

Job Description

Job Type: Full Time
Job Number: 2015-1602966
Location: CA 94556, CA
Department: Athletic Department
Closing: 8/6/2021 11:59 PM Pacific

Founded in 1863, Saint Mary's is a residential campus nestled 20 miles east of San Francisco in the picturesque Moraga Valley. Based in the Catholic, Lasallian and Liberal Arts traditions, Saint Mary's currently enrolls more than 4,000 students from diverse backgrounds in undergraduate and graduate programs. The De La Salle Christian Brothers, the largest teaching order of the Roman Catholic Church, guide the spiritual and academic character of the College.

As a comprehensive and independent institution, Saint Mary's offers undergraduate and graduate programs integrating liberal and professional education. Saint Mary's reputation for excellence, innovation, and responsiveness in education stems from its vibrant heritage as a Catholic, Lasallian and Liberal Arts institution. An outstanding, committed faculty and staff that value shared inquiry, integrative learning, and student interaction bring these traditions to life in the 21st century. The College is committed to the educational benefits of diversity.

This position coordinates all aspects of NCAA compliance. This position will support the College's NCAA monitoring and compliance efforts, ensuring facilitation of procedures regarding the Department of Athletics and Recreational Sports compliance policies, the NCAA and WCC bylaws, and providing support for the compliance efforts of all coaches, student-athletes, administration and outside entities. This position will be directly responsible for maintaining institutional compliance with staffing/employment, financial aid, international student-athletes, This position will serve as the liaison between the Athletic Department and the Financial Aid, International, and Business Offices.

1. Rules Education
a. Provides rules education presentations at all All Department meetings and head coaches meetings, as well as to smaller groups on an "as needed" basis.
b. Meets annually with campus departments (admissions, financial aid, campus housing, student life, business) to provide NCAA rules education, as applicable.
c. Creates and disseminates monthly compliance newsletters for athletics staff, bi-annual compliance newsletters for student-athletes and annual newsletters for parents of student-athletes, athletics boosters and season ticket holders.
d. Updates the compliance website with NCAA, WCC and institutional rules education documents.
e. Conducts compliance orientations with new coaches and staff.
f. Conducts the annual NCAA beginning of the year meeting for all student-athletes.
g. Conducts targeted rules education to various sport programs depending on level of perceived risk with regards to potential rules violations.
h. Conducts required rules education as a result of NCAA violations.
i. Maintains a database of current rules education tip-sheets for Compliance Department dissemination.

2. Financial Aid
a. Acts as the liaison between the Athletics Department and the Financial Aid office. Includes edu
b. Monitors and tracks all annual grant-in aid awards for the Athletic Department. Also includes cost-of-attendance and stipend issuance, Pell awards, book grant monitoring and textbook reimbursements.
c. Responsible for requesting all increases and decreases of athletic grant-in-aid to the Financial Aid office and Business office.
d. Approves and provides signature for all National Letters of Intent awardees and Athletic Grant in Aid Awardees.
e. Budgets and administers the Student Athlete Opportunity Funds as it relates to student-athletes' requests for necessary expense monies.
f. Audits annual institutional awards to ensure compliance with NCAA Bylaws.
g. Organizes International students with additional financial aid obligations, including W8BEN issuance obtaining and tracking Social Security number requests, and completing additional requirements for the Business Office and Center for International Programs.
f. Acts as the liaison between the Athletic Department and the Business Office in regard to resolving issues with student-athlete accounts.

3. Monitor Regulations and Compliance
a. Ensure that Athletics has systems in place to achieve compliance by development of compliance management systems (such as training, policies, procedures, monitoring and auditing, among others) across all functions.
b. On a day-to-day basis, will maintain and monitor various compliance records for each sport, as assigned, to ensure rules compliance with NCAA and WCC legislation. Perform spot check audits of compliance records as needed.
c. Conduct bi-annual meetings with each assigned coach/program to discuss the compliance efforts of their sport and assign tasks for the upcoming year.
d. Provide NCAA and WCC rules interpretations to coaches, student-athletes, athletic department staff, and institutional departments

4. Employment/ Student-athlete Amateurism/Awards & Benefits
a. This position is directly responsible for ensuring institutional staff members are compliant with NCAA rules. Includes maintaining staff declarations, IAWP analyses, tracking countable coaches/volunteers/noncoaching staff/managers.
b. Reviewing, monitoring and educating student-athletes and coaches on amateurism rules related to student-athlete employment requests, promotional requests, disclosure of name. image, and likeness contracts.
c. Ensuring sport teams and student-athletes are issued awards and benefits in accordance with NCAA Bylaw 16.

5. Sport Supervisor
Act as the central party through which the operation and activities of the sport flows. This oversight role includes meeting regularly with the head coach and interacting with assistant coaches, student-athletes, and administrative support staff. The sport supervisor is responsible for relaying athletics department expectations and policies and procedures to coaching staff, along with oversight responsibility of the student athlete's athletics and academic experience.

6. Camps and Clinics
Educate, approve, monitor all regulations with regards to institutional camps and clinics.

7. Other duties include assisting the Associate Athletic Director for Compliance with completing waivers and conducting investigations and reporting violations to the NCAA.

Experience and Qualifications
Education: REQUIRED: Bachelors degree PREFERRED: Masters or law degree

Experience: Preferred experience 3+ years experience in a NCAA Compliance office (preferably Division I) or other related area.

Skills/Abilities: Strong written, verbal and computer skills required; experience in policy analysis and/or legal briefing preferred; thorough knowledge of the NCAA rules and regulations; thorough knowledge of the Compliance Assistant software and NCAA Legislative Database required; ability to interpret and apply NCAA rules and regulations; ability to compose and appropriately format correspondence and reports.

Licenses & Certifications: N/A

Other Requirements: Occasional evening and weekend work will be required.

Supplemental Information
Supplemental Information Application Instructions: Please apply online at
Include a cover letter that specifically addresses how you meet the qualifications and are prepared to support the mission of the College

  1. A resume
  2. The name and contact information for three (3) professional references.
  3. In applying for a position, candidates sign a consent authorizing a broader inquiry which may include reference checks, a motor vehicle check, and a third party background check.

Saint Mary's is an equal employment opportunity employer. We support inclusive excellence and are committed to creating a safe and welcoming community for all.

College policy prohibits discrimination based on race, color, religion, national origin, ancestry, age, gender, sexual orientation, marital status, medical condition, physical or mental disability, gender stereotyping, and gender identity, taking a protected leave (e.g. family medical or pregnancy leave), or on any other basis protected by applicable laws.

Saint Mary's College annually collects information about campus crimes and other reportable incidents in accordance with the federal Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act. To view the Saint Mary's College Report, please go to the Public Safety website at To request a paper copy please call Public Safety at (925) 631-4284. The report includes the type of crime, venue, and number of occurrences.

Please apply online at

We envision a community that goes beyond tolerance of differences to one guided by social justice, cultural competence and engaged citizenship. We know we can reach greater heights of excellence by learning from diverse people.


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