Director of Arts Production Management

Irvine Valley College

Mission Viejo, CA

ID: 7082609 (Ref.No. P0006540)
Posted: August 9, 2021
Application Deadline: Open Until Filled

Job Description

Summary Description:
To plan, develop, organize, coordinate, implement, direct and evaluate the technical production management operations, activities and staff of the Irvine Valley College Performing Arts Center (PAC) and other college-related venues by scheduling, coordinating and staffing theatre, music, dance performances and special events in coordination and collaboration with the chairs of the dance, music and theatre arts departments and in accordance with the Academic Performance Calendar and College Master Calendar, thereby serving the cultural and entertainment needs of the students and the community.

To foster a culture of collaboration, mutual respect, innovation, and continuous improvement throughout the District; lead by example; actively participate in and support District-wide participatory governance components and activities and other collaborative processes; encourage professional excellence among the staff and promote an organizational culture of customer service, innovation, and quality services. 

Receives direction and supervision from the IVC Dean of the Arts. 
Works in coordination and collaboration with the chairs of the dance, music and theatre arts departments, conductors, directors, designers and production staff and others as appropriate. 
Exercises functional and technical supervision over assigned technical, administrative support, clerical staff and other hourly or temporary production staff as needed. 

Knowledge of:
Areas of technical needs, support, and equipment needed for dance, music and theatre performances including lighting, scenery design, costume design, construction techniques, and technical dance and music terminology, instruments, acoustic shells, risers, podiums. 
Budget preparation and administration. 
Contractual principles and laws. 
Correct English usage, grammar, composition, vocabulary, spelling and punctuation. 
Critical issues and problems affecting performing arts programs and theatres in community colleges. 
Current technology and computer applications used in automating scheduling and box office operations. 
Interpersonal skills including tact, patience and diplomacy. 
Local media resources. 
Management theories and practices. 
Operation of computer, peripherals and software programs, including database management, spreadsheet, word processing and software specific to assignment. 
Oral and written communication skills. 
Performing arts touring programs. 
Planning and organizational skills. 
Principles and practices of program planning, assessment and evaluation. 
Principles and practices of public relations, promotion, advertising, marketing, fundraising, and public opinion research. 
Principles and procedures of training and supervision. 
Safety standards and basic first aid practices. 
State and federal laws and regulations related to assigned program. 

Ability to:
Achieve the understanding and support of individuals or groups with indifferent or opposing points of view. 
Analyze problems, identify alternative solutions, project consequences of proposed actions and implement recommendations. 
Apply participative management and creative organizational leadership. 
Collect, compile and analyze data. 
Communicate clearly and concisely, orally and in writing. 
Communicate effectively with peers, subordinates, supervisors, and students in an open, honest manner. 
Create an environment that is open to new ideas. 
Demonstrate clear evidence of a sensitivity to, and understanding of the diverse academic, socioeconomic, ethnic, cultural, disability, religious and sexual orientation backgrounds of community college students, staff and the community and relate effectively using tact, diplomacy and courtesy. 
Demonstrate commitment to continued improvement. 
Develop and oversee contracts for front of house and box office personnel. 
Develop, implement and evaluate the delivery of performing arts services to students and the community. 
Encourage and acknowledge the contributions of others. 
Encourage professional excellence among the staff and promote an organizational culture of customer service, innovation, and quality services. 
Establish and implement structures, systems and processes to accomplish stated goals and objectives. 
Establish and maintain cooperative and effective working relationships, and meet the public with courtesy and tact. 
Facilitate partnerships with commercial and civic groups. 
Facilitate scheduling processes and create a plan that maximizes utilization of available resources and organizational efficiency. 
Interact with staff and students in planning and conducting theatre production management activities. 
Interpret, apply and explain complex and technical local, State and federal laws and regulations related to area of assignment. 
Learn District and College operations, objectives, policies and procedures. 
Learn the organization, functions, and inter-relationships of various operating units of the District and its colleges. 
Maintain current knowledge of the performing arts and local, national and international performance artists. 
Maintain the security of confidential materials and information. 
Manage effectively in changing circumstances 
Meet deadlines, follow structure and solve daily problems or challenges with initiative and to completion. 
Operate office equipment such as computer, printer, calculator, copier and facsimile machine. 
Perform work in a visible, accessible and collaborative manner. 
Plan and systematically allocate resources to further institutional goals, evaluate the results of the allocations and develop strategies for continued development. 
Plan, organize, coordinate and direct the technical operations and front house activities of a comprehensive performing arts program in a manner conducive to full performance and high morale. 
Prepare and administer budgets for assigned program areas. 
Prepare and distribute written documents such as news releases, public service announcements and calendar listings. 
Prepare and submit oral and written reports and recommendations in an accurate and timely manner. 
Process and file time sheets and purchase orders. 
Select, train, develop, supervise and evaluate assigned personnel. 
Serve as an effective representative of the College in the community. 
Understand and carry out oral and written directions. 
Understand and effectively and collaboratively work in a complicated multi-college environment, as well as within a system of community college districts. 
Work effectively with others to build trust and achieve common goals including student recruitment and retention. 

Education and Experience Guidelines:
Any combination of education and experience that would likely provide the required knowledge and abilities is qualifying. 

A bachelor’s degree from an accredited college or university with major coursework involving theatre management or closely-related field. 

Five years of increasingly responsible experience in producing and presenting theatre, music and dance performances and special events, including three or more years of experience as lead technical manager for front of house operations of a performing arts center or comparable facility and training and supervision of staff in a team setting.

Master’s degree in theatre management or closely-related field. 

License or Certificate:
A valid California driver’s license.

Conditions of Employment:

The work environment and physical demands described here represent those required by an employee to perform the essential functions of the job successfully. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Work Environment:
Duties are performed in an office environment while sitting at a desk or computer workstation or in a field location such as a performing arts center, other areas of campus, or off campus. Incumbents are subject to contact with students, community, guest artists, performers, vendors, college and faculty and staff. Subject to frequent interruptions, noise from talking or office/theater equipment and demanding timelines. At least minimal environmental controls to assure health and comfort. Must travel to other locations on and off campus to conduct work. Must work a flexible schedule that includes evening and weekend assignments.

Physical Demands:
The Incumbent regularly sits for long periods, walks short distances on a regular basis, travels to various locations to attend meetings and conduct work, uses hands and fingers to operate an electronic keyboard or other office or theatre equipment, reaches with hands and arms, bends, stoops, kneels or crouches, speaks clearly and distinctly to answer telephones and to provide information, sees to read fine print and operate computer, hears and understands voices over telephone and in person. May occasionally exert 10 to 25 pounds of force to lift, carry, push, pull or otherwise move objects; and may lift up to 50 pounds. 

Additional Position Information:
Interested applicants must complete the online application, apply for the position, and attach the specified “REQUIRED” documents.

To be considered, each section on the application must contain the requested information (do not state “SEE RESUME” or leave blank). Included on the application, applicants must provide (on the application) at least three (3) professional references, preferably from current supervisors, previous supervisors (from the past five years), colleagues or coworkers who can address professional competency and appropriate practical skills, or other professional references. District Human Resources (DHR) may request additional references.

In addition to a full complete application, applicants are required to attach all “REQUIRED” documents. Official transcripts will be required upon offer of employment.

Applicants bear sole responsibility for ensuring that their applications are complete and “REQUIRED” documents are attached prior to the “INITIAL SCREENING DATE.” Incomplete applications will not be considered. All submitted materials become the property of the South Orange County Community College District (SOCCCD), will not be returned, will not be copied, and will be considered for this position only. Any supporting documents submitted must reference the Job Opening ID numbers and may be attached online, faxed to 949-340-8007, mailed via U.S. Mail under separate cover, or hand delivered to the District offices.

This recruitment will remain “OPEN UNTIL FILLED.” For guaranteed consideration, a complete application, and all “REQUIRED” documents are required to be submitted electronically by the “INITIAL SCREENING DATE.” Applications submitted via facsimile or electronic mail will not be accepted.

Duties and Responsibilities
After collaborating with Dean of the Arts and department chair’s, finalize the Academic Performance Calendar and schedule community events into available college venues for dance, music, theatre performances and special/rental events. 
Organize, coordinate and implement the management of front of house and box office services for the IVC performance venues, including support for academic, college, community and commercial performances or events; help facilitate the needs of the dance, music and theatre arts departments relative to their respective seasons; manage the finances for the front of house, box office and rental components of IVC arts venues.
Work cooperatively with the Dean of the Arts, as well as Dance, Music and Theatre Arts Department Chairs, Conductors, Directors and production staff, to review and plan the front of house staffing and operational goals of the performing arts; collaborate and coordinate with Department Chairs, Conductors, Directors, Designers and Production Staff as needed to assist academic and professional staff and assure quality productions. 
Select, train, develop, supervise and evaluate the performance of classified and temporary employees working in the college’s arts venues; process workflow entries for all staff employed or contracted by IVC for the arts events. 
Work with department chairs to set up employment contracting and scheduling of all hourly or temporary backstage staff; set up employment contracting and scheduling of all hourly or temporary front of house staff; log all front of house staff hours and keeping accurate time sheets for daily calls. 

Effectively oversee, promote, and administratively support the IVC performing arts annual calendar of academic, college, community and commercial performances or events; assist in developing a performing arts support group and support fund raising for the performing arts venues.
Respond to and process requests for price quotes and contracts for all arts-related space rentals; supervise the enforcement of all safety and fire codes and practices; and coordinate with related on-campus departments for equipment as required. 

Perform other related duties as assigned. 

At the South Orange County Community College District, our goal as an academic community is to sustain a working environment that fosters and celebrates diversity, promotes and rewards excellence, and is welcoming to all. An exemplary academic community promotes an inclusive environment that best prepares our faculty, staff, and students to live, work, and contribute in a global society. The Plan reflects the District's commitment to equal employment opportunity and outlines the active steps that ensure nondiscriminatory practices.