Office of Research Proposal Administration Manager

University of California Santa Cruz

Santa Cruz, CA

ID: 7083211
Posted: August 17, 2021
Application Deadline: Open Until Filled

Job Description

Office of Research Proposal Administration Manager

Location: Santa Cruz

Job ID: 22500

Initial Review Date (IRD)
UC Santa Cruz staff jobs are posted until filled. Application materials submitted by 11:59 pm on the IRD will be routed to the hiring unit for consideration. NOTE: Materials submitted after the IRD will be forwarded only at the request of the hiring unit. Submit your materials before the IRD to ensure consideration by the hiring unit.

The Initial Review Date (IRD) for this job is: 09-07-2021

Dept Marketing Statement
The Office of Research supports, oversees, and champions research at the University of California Santa Cruz by providing an effective environment for faculty research in departments, research centers and other programs. The division is responsible for facilitating processes and procedures for acquiring and administering research funding; overseeing compliance of campus research with federal, state, and university regulations; insuring the dissemination of faculty efforts both to the public, through publications, education, and research, and to private industry through technology transfer; and in partnership with the Division of Graduate Studies optimizing the quality of graduate education and research training. The Office of Research collectively promotes the execution of highly technical research activities spanning the entire range of disciplines of the UCSC faculty.

The following units are part of the Office of Research: Office of Sponsored Projects, Office of Research Compliance Administrations, Industry Alliances & Technology Commercialization, Research Development, and Office of Business Administration.

This position may be considered for partial or full remote work, subject to the terms of a telecommuting agreement, with the potential need to come to campus for meetings on occasion. While telecommuting/remote working, the employee is responsible for ensuring a worksite environment suitable for accomplishing their regular job duties during scheduled hours of work and, if applicable, arranging for dependent care just as they would if they were working in person at a UCSC worksite.

Job Overview

Under the supervision of the Assistant Vice Chancellor (AVC) for Research, this position directly supervises a team of up to eight Research Administrators responsible for working directly with faculty and researchers in coordinating, preparing and reviewing research proposals according to established policies and management guidance. Reviews and interprets complex terms and conditions and works with the Office of Sponsored Projects (OSP) to assess risk and acceptability/compliance within University policies. Analyze problems, formulate options, and coordinate resolution of proposal-related issues. Provides guidance and counsel on a wide variety of highly complex research administration matters to faculty and staff. Coordinates proposal submission processes with Office of Sponsored Projects, Research Development, University Relations and other external units. Is responsible for proposal submissions for a wide variety of sources which include Federal, For-Profit, Non-Profit or other funding sources. Documents the proper commitment of University resources and collects compliance documents for review (Human Subjects, Animal Subjects, Financial Conflict of Interest, etc.) Stays up to date on current UC and Federal policies in sponsored research administration. Recommends changes to department policies and practices as needed in order to assure compliance with UC Policy and Uniform Guidance. Independently exercises sound judgment within defined procedures and policies to determine appropriate action. Identifies risks and responds accordingly. Provides workflow analysis and revises direct reports work assignments as needed to ensure an even distribution of work.

Pay, Benefits, & Work Schedule
Salary Information: Salary Range: $80,000 - $100,000/annually. Salary commensurate with skills, qualifications and experience.

No. of Positions: 1

Benefits Level Eligibility: This position is eligible for Full benefits

Schedule Information:
Full-time, Fixed
Percentage of Time: 100%
Average Hours Per Week: 40
Days of the Week: Mon-Fri
Shift Includes: Day

Employee Classification: This is a Career appointment

Job End Date: None

Work Location: UC Santa Cruz main campus

Union Representation: None

Job Code Classification: 006216 (CONTRACTS AND GRANTS SUPV 2)

Job Duties
45% -

• Manages a team responsible for the preparation of UCSC contract and grant proposals to federal, state, local, and private funding agencies. Maintains knowledge on policies and procedures related to proposal preparation.
• Provides specialized training and professional development, either formally or on-the-job, for staff to ensure subject matter knowledge in appropriate areas.
• Recommends hiring of new employees, salary actions, terminations, and performance ratings.

30% -

• Actively involved with proposal preparation to meet deadlines and resolve problems: Initiates proposal submission records (Cayuse), assists in budgeting, budget justifications, and other proposal preparation functions. Supports faculty and researchers with proposal development and supporting documentation (Tables, figures, basic content, Biosketches, Current and Pending, etc.).
• Provides advice and counsel regarding sponsored projects as it relates to proposal preparation to faculty and researchers.

15% -

• Reviews, analyzes, and interprets sponsor and University documents, policies, procedures, and correspondence. Drafts budgets and proposal packages in accordance with University policies.

5% -

• Coordinates proposal submission processes with Office of Sponsored Projects, Research Development, University Relations and other external units.

5% -

• Other duties as assigned.

Required Qualifications

• Bachelor's degree in related area and / or equivalent experience / training.
• Working knowledge of contracts and grants transactions and applicable financial systems, as well as related policy, accounting and regulatory compliance requirements.
• Thorough knowledge of and ability to interpret and apply federal, sponsor, institutional and departmental policies. Knowledge of current compliance regulations in all areas of research administration.
• Demonstrated advanced knowledge of generally accepted accounting, fiscal and reporting principals.
• Ability to manage high volume and complex transactions.
• Ability to independently prioritize work and thrive in a busy, high-volume, and deadline driven work environment that requires coordination of multiple activities and the judgment and flexibility to reprioritize.
• Proven knowledge and ability to perform review of complex funding solicitations including Requests for Proposals (RFPs) and to analyze, interpret and clearly communicate requirements to faculty, researchers and staff.
• Proficiency with Microsoft Office suite, including ability to create and modify documents in accordance with stated requirements (editing, formatting).
• Proficiency with computers, databases, software programs and operating systems.
• Excellent/effective oral and written communication skills, including persuasive correspondence to convey information in a clear, organized, and concise manner.
• Strong organizational skills.
• Attention to detail with a high degree of accuracy.
• Strong interpersonal skills, service orientation and ability to successfully work and collaborate with diverse personality types.
• Ability to recognize inefficiencies and troubleshoot processes, ability to develop original ideas to solve problems and use judgement on when to escalate issues for resolution.
• Experience to teach, train, mentor junior staff to continually develop more advanced skills within their current position.
• Experience supervising professional level staff.


View full job description and access on-line application:

To ensure review of application materials by the hiring unit, they must be submitted on or before the initial review date (IRD) via the Staff Employment Opportunities web site; A computer is available at the UC Santa Cruz Staff Human Resources Office located at Scotts Valley Center. The Scotts Valley Center is located at 100 Enterprise Way, Suite E100, Scotts Valley, CA 95066. To learn more or to request disability accommodations, call 831-459-2009. Hearing impaired are encouraged to use the California Relay Service at 800-735-2922. UC Santa Cruz is an Equal Opportunity Employer.

The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, or protected veteran status. UC Santa Cruz is committed to excellence through diversity and strives to establish a climate that welcomes, celebrates, and promotes respect for the contributions of all students and employees.

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