Administrative Assistant

Oklahoma Medical Research Foundation

Oklahoma City, OK

ID: 7084092 (Ref.No. 2461323)
Posted: August 27, 2021
Application Deadline: Open Until Filled

Job Description

Overview
OMRF is an independent, not-for-profit biomedical research institute adjacent to the University of Oklahoma Health Sciences Center (OUHSC) campus in Oklahoma City. Oklahoma City offers a dynamic and flourishing downtown area, with low cost of living, short commute times and a diversified economy.

OMRF's excellence can only be fully realized by individuals who share our commitment to diversity, equity and inclusion. Successful candidates will demonstrate commitment to these values. OMRF is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to gender, sexual orientation, gender identity, race, color, national origin, age, religion, disability, veteran status or any other legally protected characteristic.


Responsibilities
Provide assistance and organization to multiple Principle Investigators (PIs) and maintain a professional office environment. Manage all aspects of grant submissions. Assist with preparation and submission of NIH and foundation grant applications, including budget assembly, copy editing, graphic preparation, on-line submissions and review that application meets the federal requirements. Assist in drafting or editing letters, IRB applications and other regulatory documents. Assist with budget preparation. Organize and maintain records of grant effort distribution and monthly accounting reports. Monitor and notify PIs of various deadlines well in advance of due date especially for grant reporting and renewal, membership renewal, abstract, and meeting deadlines. Manage all calendars. Manage all travel arrangements and reimbursements then coordinate with Accounting as needed. Assist organizing PI offices. Assist purchasing office equipment and supplies. Update and organize CVs and Biosketches in shared folder. Assist organizing bibliographies and paper collections. Maintain instructions for journal submissions. Track and carry out public domain submissions. Answer phones, take messages and convey them to PIs. Provide consistent feedback to PIs regarding completion of major tasks, office operations and any issues. Initiate and arrange monthly meetings with PIs to review and coordinate workloads, deadlines, etc.


Qualifications
High school diploma, GED, or equivalent plus 3 years of previous administrative experience or equivalent education and experience.Excellent organizational, oral and written communication and computer (preferably MS Word and Excel or comparable software) skills needed. Must be comfortable with working with budgets and extremely high attention to detail. Must have the ability to adhere to strict confidentiality guidelines, work independently and as a team player, and demonstrate professionalism with diverse personalities and cultures.


To apply, visit https://careers-omrf.icims.com/jobs/1309/administrative-assistant/job?in_iframe=1

OMRF’s excellence can only be fully realized by individuals who share our commitment to diversity, equity and inclusion. Successful candidates will demonstrate commitment to these values. OMRF is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to gender, sexual orientation, gender identity, race, color, national origin, age, religion, disability, veteran status or any other legally protected characteristic.



 

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