Organizational and Compliance Coordinator

Ball State University

Muncie, IN

ID: 7084857 (Ref.No. BSU26939)
Posted: September 8, 2021
Application Deadline: Open Until Filled

Job Description

The Organizational and Compliance Coordinator reports to the Director of the Office of Charter Schools (OCS) and is responsible for working with OCS’s staff, charter schools, and other necessary entities to ensure Ball State’s authorized charter schools comply with applicable state and federal laws, IDOE regulations, charter contracts, OCS policies and performance frameworks.  Additionally, the position is responsible for working with the Indiana Department of Education in monitoring the compliance of Ball State authorized charter schools with the requirements of all federal and state requirements. Ability to travel to in-state and out-of-state schools and conferences and work nights and weekends as needed. 

The Office of Charter Schools (OCS) is responsible for oversight of the charter schools authorized by Ball State University. This position will assist the Executive Director, Director, OCS staff, and University personnel in the administration and coordination of all internal and external functions required to conduct necessary oversight, including, but not limited to; office coordination, document management, school communication, invoicing, and support contract management.

Job Function:

The Organizational and Compliance Coordinator reports to the Director of the Office of Charter Schools (OCS) and is responsible for working with OCS’s staff, charter schools, and other necessary entities to ensure Ball State’s authorized charter schools comply with applicable state and federal laws, IDOE regulations, charter contracts, OCS policies and performance frameworks.  Additionally, the position is responsible for working with the Indiana Department of Education in monitoring the compliance of Ball State authorized charter schools with the requirements of all federal and state requirements. Ability to travel to in-state and out-of-state schools and conferences and work nights and weekends as needed. 

Minimum Education:

Bachelor’s degree in Education, Public Management, or Organizational Leadership or related field from an accredited institution.

Preferred Education:

Advanced Degree in Education, Law, Public Management, or Organizational Leadership or related field from an accredited institution. 

Minimum Experience:

At least three years of experience in government or nonprofit oversight

Preferred Experience:

Experience with special needs populations; Experience regarding compliance with state and federal statutes; Experience with charter schools and knowledge of the charter school law; and, Knowledge of 501c3 non-profit board governance

Duties and Responsibilities:

  • Attend board meetings to analyze governance and organizational performance against the OCS Organizational Performance Framework, assess the composition and performance of each board, evaluate adherence to Indiana Public Access Law, and recommend interventions and oversight to the Director of OCS. 
  • Manage OCS board observation protocol, including maintaining and updating board observation tool, provide board orientation on observation tool, coordinate with OCS staff to conduct board observations for all schools and provide observation feedback to boards.
  • Oversee monitoring and oversight of Ball State authorized charter schools’ compliance with the Organizational Performance Framework, OCS policies and the charter agreement; monitor compliance reporting, conduct annual organizational and governance compliance reviews and advise the Director and other appropriate staff when intervention may be warranted.
  • Collect and present qualitative and quantitative data related to the Organizational framework for annual performance reviews with each school's Board, as well reviews specific to schools under renewal. 

  • Process OCS complaints, including interviewing complainants, investigating concerns, advising OCS Director on interventions, and communicating findings to schools and complainants; and completing appropriate internal documentation regarding such complaints.

  • Serve as the lead project manager for OCS’s document management system, including coordinating with staff and vendor(s) to implement and maintain the system, and provide oversight of training and technical support to school staff and boards. 
  • Collaborate on the production of the annual Charter School Accountability Report, ensuring accuracy of the compliance data for authorized schools and the OCS. State statute requires OCS to submit an annual accountability report to the State Board of Education on an annual basis which includes performance data for all of our charter schools (the data for which is provided to our office by IDOE) as well as all revenue generated and expenditures incurred by the Office. This data must be accurate and reported on a timely basis.

  • Manage the office’s contract process through receiving, reviewing, and filing school-submitted charter contract, renewal and amendment requests. Communicate with the appropriate OCS and BSU staff in the amendment review process, and communicate progress updates to school leaders and board chairs.
  • Participate in the evaluation of applications for new and renewal charter schools. 
  • Assess training needs related to school governance by utilizing quantitative and qualitative data aligned to the BSU performance framework. 
  • Participate in the review, evaluation and updating of Office of Charter Schools’ policies and procedures, including but not limited to, charter applications, monitoring, information distribution, contracting, amendments, compliance, evaluation, charter renewals and revocations/closures to ensure documents are appropriate and of high quality.

  • Serve as liaison between the Office of Charter Schools and the Indiana Department of Education on compliance matters. 

  • Conduct oversight to ensure the rights and equitable needs of diverse populations are being met by the schools authorized by OCS.

  • Perform other related duties as assigned by the Director of the Office of Charter Schools. 



At Ball State University, we recognize inclusive excellence as an integral endeavor to fulfill our University’s mission and our strategic plan. We recruit, support, and retain a diverse population of students, faculty, and staff. We encourage and reward diversity of thought. We promote a work environment that encourages and rewards innovation and creativity. We pledge to keep Inclusive Excellence at the highest level of institutional importance and as a foundation in all that we strive to do. Our over-arching goal for Inclusive Excellence is to adopt a university-wide Inclusive Excellence approach to academic, administrative support, and service functions of the university. We believe Inclusive Excellence must be infused in every step we take.



 

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