Senior Coordinator, Business Operations - CHofSA Pediatrics - Administration (90006576)

Baylor College of Medicine

San Antonio, TX

ID: 7085200 (Ref.No. 8607-en_US)
Posted: September 13, 2021
Application Deadline: Open Until Filled

Job Description

Job Purpose

Provide support by leading and coordinating projects for the assigned departments. Serves as primary point of contact for assigned departments’ faculty. Primary point of contact for recruitment of assigned departments coordinating candidates visits and on-boarding.

Job Duties

  • Coordinate of recruitment for assigned departments including being primary contact person for faculty candidates, develop candidate’s visit interview agenda and arranging logistics such as travel and lodging.
  • Maintain list of active candidates for assigned departments, collecting post-interview evaluations and submit to leadership.
  • Follow-up with candidates’ post-interview to answer any benefits/employment questions.
  • Coordinate and manage on-boarding for new faculty recruits for assigned departments.
  • Train and lead coordinators to manage faculty calendars, secure travel arraignments, submit reimbursements, schedule meetings, maintain and update department/sections rosters, distributing mail and screening calls, submit IT tickets or office work orders, provide coverage in coordinator’s absence and other office and support related duties as necessary.
  • Coordinate and submit documentation needed to process faculty appointments and promotions for assigned departments.
  • Liaison with BCM Faculty Affairs and faculty member to meet submission deadlines for promotion.
  • Manage guest accounts for collaborators, students & voluntary appointments for assigned departments/sections.
  • Coordinate with ISO office in BCM regarding candidates’ new visa processing or faculty visa renewals.
  • Track application through legal office or ISO to ensure meeting deadlines.
  • Coordinate with Faculty Affairs office to post positions, if needed.
  • Liaison between faculty, candidates, immigration attorneys and ISO.

Minimum Qualifications

  • High School diploma or GED.
  • Four years of relevant experience.


  • Provide administrative support to the CHoSA Pediatric Surgery Chair and surgical departments.
  • This position will act as the liaison between the CHRISTUS, Baylor MedCare, BCM credentialing and Christus medical staff office to track enrollment with payors, assist leadership in assessing any delayed payer enrollment.





Baylor College of Medicine is an Equal Opportunity/Affirmative Action/Equal Access Employer.



Baylor College of Medicine fosters diversity among its students, trainees, faculty and staff as a prerequisite to accomplishing our institutional mission, and setting standards for excellence in training healthcare providers and biomedical scientists, promoting scientific innovation, and providing patient-centered care. - Diversity, respect, and inclusiveness create an environment that is conducive to academic excellence, and strengthens our institution by increasing talent, encouraging creativity, and ensuring a broader perspective. - Diversity helps position Baylor to reduce disparities in health and healthcare access and to better address the needs of the community we serve. - Baylor is committed to recruiting and retaining outstanding students, trainees, faculty and staff from diverse backgrounds by providing a welcoming, supportive learning environment for all members of the Baylor community.


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