Associate Human Resources Partner

Ball State University

Muncie, IN

ID: 7085331 (Ref.No. BSU27068)
Posted: September 15, 2021
Application Deadline: Open Until Filled

Job Description

Reporting to the Senior Human Resources Partner, the Associate Human Resources Partner will facilitate and oversee UHRS processes such as employment advertising, metrics, and reports; serve as an HR liaison for assigned customer areas; advise and counsel employees, supervisors, and administrators regarding university policies and state and federal laws and regulations that impact the human resources functions; provide guidance regarding talent acquisition, retention, classification, compensation and other related Human Resources matters, an serve on and lead HR project teams.

University Human Resource Services welcomes applications for Associate Human Resources Partner, an exciting opportunity for an HR professional to join our collaborative and goal-oriented team at Ball State University. 

Job Function:

Reporting to the Senior Human Resources Partner, the Associate Human Resources Partner will facilitate and oversee UHRS processes such as employment advertising, metrics, and reports; serve as an HR liaison for assigned customer areas; advise and counsel employees, supervisors, and administrators regarding university policies and state and federal laws and regulations that impact the human resources functions; provide guidance regarding talent acquisition, retention, classification, compensation and other related Human Resources matters, an serve on and lead HR project teams.

Minimum Education:

Bachelor’s degree from an accredited college or university; an Associate's degree and two additional years of experience or four years of additional work experience will be accepted in lieu of a Bachelor's degree.

Preferred Education:

Bachelor’s degree in Human Resources, Business, Paralegal Studies, Legal Studies, or a related field.

Minimum Experience:

At least one year of experience (either full or part-time) in an office and/or professional setting, with some experience in human resources.

Preferred Experience:

Work experience in human resources performing work related to the recruitment function. Experience working in higher education or the public sector.

Duties and Responsibilities:

  • Administer the employment, promotion, and transfer process for temporary and staff positions in assigned areas according to university policies and procedures. Review requests to fill temporary and staff vacancies; review and edit position descriptions. Attend job fairs. Monitor recruitment pools to determine if additional recruitment efforts are needed. Utilize metrics to evaluate recruiting performances and improve recruiting initiatives.
  • Determine applicant qualifications; refer candidates to appropriate supervisors; determine salary/wage rates for new hires and transfers, and verify employment eligibility for new hires.
  • Compose job advertisements and review ad placements  to ensure that effective recruiting sources are being utilized. Proofread for accuracy and approve final ad copy; approve ad costs; email ad copy to appropriate media; place online ads internally and externally; verify advertising invoices; prepare and maintain search files.
  • Run Argos and Banner reports and compile a variety of metrics to include advertising cost per hire, effective recruiting sources, time to fill, turnover, etc. Format and prepare reports for the Senior Executive Director and assist with communication and distribution.
  • Collaborate with HR Partners with employment processes for summer camps to include run and review background checks, perform I-9 verifications and with other required paperwork and processes.
  • Interview, select, assign and review work, orient and train student employee(s), and make recommendations as to performance appraisal, and discipline.
  • Plan, organize and oversee the annual recognition and retirement award ceremonies for staff/service employees and retirees;  work closely with Marketing and  Communications and vendor(s) to evaluate and maintain appropriate award selections; secure venues and emcees, coordinate with University Catering, photographers, florist, and the School of Music; monitor ticket distribution/sales via the CASHnet online system and meet mandatory annual PCI DSS training requirement for utilization of the CASHnet system; prepare scripts/agendas for presenters; prepare certificates; provide cabinet members with division reports of eligible University Meritorious Service Award (UMSA) staff; collaborate with Staff Council officers as needed; Oversee and coordinate event day setup and post-event follow-up activities regarding items such as award distribution and invoicing.
  • Initiate and participate in cross-functional work teams in order to improve HR processes and programs. Participate in all phases of implementation; includes design, build, validation, rollout as well as ongoing communication and training; serve as project lead as assigned.
  • Perform other related duties as assigned.


At Ball State University, we recognize inclusive excellence as an integral endeavor to fulfill our University’s mission and our strategic plan. We recruit, support, and retain a diverse population of students, faculty, and staff. We encourage and reward diversity of thought. We promote a work environment that encourages and rewards innovation and creativity. We pledge to keep Inclusive Excellence at the highest level of institutional importance and as a foundation in all that we strive to do. Our over-arching goal for Inclusive Excellence is to adopt a university-wide Inclusive Excellence approach to academic, administrative support, and service functions of the university. We believe Inclusive Excellence must be infused in every step we take.



 

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