Development Assistant

Ball State University

Muncie, IN

ID: 7085332 (Ref.No. BSU27064)
Posted: September 15, 2021
Application Deadline: Open Until Filled

Job Description

Organize, coordinate and provide administrative and secretarial support for the assigned Directors of Development; communicate with major donors, organizations and university offices; maintain and update confidential information.

Do you have an interest in helping support Ball State’s largest capital campaign in history? Are you interested in supporting and assisting a team of professionals committed to raising over $300MM for Ball State’s top priorities? If so, come fly with us!

Ball State University Foundation is seeking a Development Assistant to support the work of its frontline fundraisers, Major Gifts, and Development team. We’re committed to diversity, equity, inclusion and excellence. Would you like to join us?

Job Function:

Organize, coordinate and provide administrative and secretarial support for the assigned Directors of Development; communicate with major donors, organizations and university offices; maintain and update confidential information.

Minimum Education:

Associate's degree or equivalent in secretarial science, office administration or related field.

Preferred Education:

Bachelor's degree.

Minimum Experience:

At least one year of secretarial, office administration or related experience.

Preferred Experience:

Efficient in Microsoft Office applications including Word, Outlook and Excel; additional administrative or database experience; prior university experience; prior experience working with clients or in donor relations.

Duties and Responsibilities:

  • Provide administrative and secretarial support for assigned Directors of Development; compose, format and prepare general office correspondence, reports, agendas and proposals; provide general office and reception support; answer phones; greet visitors; copy documents, open and prioritize mail; organize Director's filing systems and offices.
  • Schedule and arrange meetings for assigned Directors of Development with donors/prospective donors and university administrators; maintain extensive, detailed calendar.
  • Prepare itinerary and secure travel arrangements for assigned Directors of Development for purposes of meetings, donor cultivation and stewardship; coordinate all travel details; process travel authorizations; compile and submit expenses reports.
  • Compile and submit weekly and monthly activity/fundraising reports for assigned Directors.
  • Research donor information using university databases; Reeher,Blackbaud/NXT, Chrome River, internet search engines, Microsoft Office/Excel); compile information and produce reports; enter interactions in databases; maintain confidentiality.
  • Coordinate and arrange on and off campus donor related functions involving university personnel, volunteers and major donors.
  • Contact and provide detailed information to donors/prospective donors and campus personnel regarding gifts, contributions and campaign needs; answer questions and generate correspondence; prioritize major projects.
  • Provide back up support for other Development Assistants.
  • Perform other related duties as assigned.
  • Maintain regular and predictable attendance.


At Ball State University, we recognize inclusive excellence as an integral endeavor to fulfill our University’s mission and our strategic plan. We recruit, support, and retain a diverse population of students, faculty, and staff. We encourage and reward diversity of thought. We promote a work environment that encourages and rewards innovation and creativity. We pledge to keep Inclusive Excellence at the highest level of institutional importance and as a foundation in all that we strive to do. Our over-arching goal for Inclusive Excellence is to adopt a university-wide Inclusive Excellence approach to academic, administrative support, and service functions of the university. We believe Inclusive Excellence must be infused in every step we take.



 

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