Administrative Assistant III

University of North Georgia

Gainesville, GA

ID: 7085594
Posted: September 17, 2021
Application Deadline: Open Until Filled

Job Description

About Us
Located in the fastest-growing region of the state, the University of North Georgia is a multi-campus university with an enrollment of nearly 20,000 students, making it one of the largest institutions in the University System of Georgia. UNG is focused on a mission of educational excellence, leadership development and community engagement opportunities that develop students into leaders for a diverse and global society. Through a variety of educational pathways that provide access and range from certificates and associate degrees to a professional doctoral program, UNG is responsive to regional education and economic development needs. Federally designated as a senior military college, one of the university's signature leadership programs is its 800-member Corps of Cadets on UNG's Dahlonega Campus.

Job Summary
The University of North Georgia is currently accepting applications for an Administrative Assistant III on the Gainesville campus. The Administrative Assistant III will perform administrative and clerical duties to support the UNG College of Science and Math.

In addition to background checks for all cardholders, O.C.G.A. § 50-5-83 requires a credit check on all employees issued a purchasing card. Additionally, credit checks must be run at the time of Pcard renewal.

Responsibilities
Support the ADH of Chemistry and Biochemistry, the ADH of Physics and Astronomy, and other departmental personnel by assisting in routine and unique administrative operational tasks involving full and part-time faculty. Schedule appointments and meetings. Assist with travel arrangements and completion of expense reimbursement requests.
Assist faculty and students in advising and registration process. Collect, coordinate and enter schedules.
Monitor area budget and administration. May provide input in budget development.
Participation in project work.
Manage process of ordering supplies for all labs, including living biological supplies as well as chemicals for chemistry labs for Gainesville campus. Assist with textbook requisitions and other supplies as needed.
Responsible for coverage of the reception area at all times, answering a wide variety of questions.
Other duties as assigned.


Knowledge, Skills & Abilities

Possess excellent interpersonal and written and oral communication skills.
Must have the ability to establish and maintain effective working relationships with faculty, staff, students, and the community.
Must have the ability to work under minimal supervision to meet deadlines, manage multiple tasks, and prioritize duties.
Knowledge of standard business practices and budgetary controls.
Strong business process skills, particularly in the area of budget management.
High ethical standards and ability work with a variety of internal and external constituents, including service providers, vendors, faculty, and staff.
Required Qualifications
Bachelor's degree required. Preferably in Business, Business Administration, or Public Administration.
One year of clerical or administrative experience or an equivalent combination of education and experience required.
Computer experience with Microsoft Office required.
Preferred Qualifications
Experience with Banner or other academic scheduling software preferred.
Experience in a post-secondary institution preferred.
Required Documents to Attach
Resume
Cover letter
Conditions of Employment
Offers of employment are contingent upon completion of a background investigation including a criminal background check demonstrating your eligibility for employment with the University of North Georgia, as determined by University of North Georgia in its sole discretion, confirmation of the credentials and employment history reflected in your application materials and, if applicable, a satisfactory credit check. Applicants may be subject to a pre-employment drug test.