Student Technical Support Assistant-Lateral and External Opening (One or More Positions)

District

Mission Viejo, CA

ID: 7085955 (Ref.No. P0019643)
Posted: September 23, 2021
Application Deadline: Open Until Filled

Job Description

Summary Description:
Under general supervision from the appropriate level Manager or Administrator, provides first-contact technical support to all students campus-wide; analyzes and resolves requests for technical assistance involving student accounts, computers, mobile devices, software, printers, and network connectivity problems; assists with the operation of student help desk services; creates and engages in technical support trainings; routes help desk service tickets to appropriate technology services’ staff at the college and district; makes on-campus referrals. 

Knowledge of:
Applicable sections of the state education code and other applicable laws including privacy (FERPA); confidentiality requirements when dealing with personal and sensitive student information.
Basic mathematical and statistical principles.
Basic methods in the installation and configuration of computer hardware and peripherals such as scanners, printers, and copiers.
Basic protocols and procedures for setting up new equipment, troubleshooting, and performing routine maintenance; concepts associated with computer information technology. 
Current office practices, procedures, methods, and computer equipment, software, and applications related to the work, including word processing, desktop publishing, spreadsheets, graphics, and databases; principles and practices used to establish and maintain files and information retrieval systems; record keeping principles and procedures; principles, practices, and procedures of business letter writing and report preparation.
Data collection and basic research principles and practices.
District and College organization, operations, policies, and objectives.
Diverse academic, socioeconomic, cultural, disability, and ethnic backgrounds; institutional and community resources available to assist a diverse student population; methods and techniques used in public relations and providing customer service to a diverse population.
Effective written and oral communication skills including correct English usage, grammar, spelling, punctuation, and vocabulary.
Human relations and interpersonal skills to conduct one-on-one or group technical assistance and give demonstrations on the use and application of common desktop applications used for administrative and education purposes; interpersonal skills using tact, patience, and courtesy.
Methods and procedures in the uses and functionalities of computer software, including Microsoft Office Suite, Adobe Creative Suite, web services and other applications in common use.
Personal computers (district standard software and hardware), web/internet (software, web pages/HTML) and email; personal computer operations pertaining to on-campus resources. 
Principles and practices of providing training, work direction, and guidance to lower-level staff and student workers.
Safety policies and safe work practices applicable to the work.
Standard software packages, including word processing, spreadsheet, presentation, graphics and database programs.
Techniques for providing a high level of customer service by effectively dealing with the public, students, and District staff; telephone techniques and etiquette.
Work organization and basic office management principles and practices; methods and procedures used in scheduling.
Writing skills to document technical procedures. 

Ability to:
Analyze problems, evaluate alternatives, and make sound recommendations.
Assist students in the use of available resources to complete course assignments; identify and assess student needs and assist students in locating appropriate resources; provide assistance to students on matters related to assigned area.
Communicate clearly and concisely, both orally and in writing; understand and follow oral and written directions.
Create an engaging and positive learning environment in the assigned area. 
Develop, maintain, and foster effective working relationships involving interactions and communications personally, by phone and in writing with a variety of individuals and/or groups from diverse backgrounds on a regular, ongoing basis.
Document technical procedures. 
Exercise good judgment and discretion in resolving confidential, difficult, and sensitive situations, according to established policies and procedures; use sound judgment in recognizing scope of authority.
Interact extensively with and respond to requests and inquiries from students, faculty, staff, and public; effectively present information in person or on the telephone to students, staff, or the public.
Learn and apply knowledge in the use of specialized software and college classroom technologies as needed to demonstrate uses and methods to students and others; develop and maintain computer documentation and support information; maintain up-to-date technical support skills; adapt to changing technologies and learn functionality of new equipment, software, hardware, peripherals, devices, and systems.
Learn and understand the organization and operation of the assigned division and/or department as necessary to assume assigned responsibilities; understand, interpret, explain, and apply administrative and office policies and procedures as well as pertinent laws, regulations, and ordinances; work within the policies, functions, and requirements of area of assignment.
Maintain an adequate inventory of materials for assigned program.
Maintain the cleanliness, safety, and organization of assigned area; ensure adherence to safe work practices and procedures; monitor activities in assigned area and enforce policies for proper use and behavior.
Operate equipment such as computers, copiers, scanners, printers, and other related equipment.
Perform clerical duties; operate office equipment including computers and supporting word processing, database management, spreadsheets, and desktop publishing applications; type or enter data at a speed necessary for successful job performance; establish and maintain filing, record keeping, and tracking systems; apply excellent organization skills and attention to detail.
Prepare clear, concise, and comprehensive documentation, reports and other written materials; independently compose and prepare correspondence and memoranda; prepare reports by gathering and organizing data from a variety of sources; research, compile, and interpret data.
Provide campus-wide day-to-day technical support in the use of computer hardware, peripherals, software, and online learning platforms; perform minor troubleshooting and maintenance, as necessary; operate, maintain, and explain the operation of a variety of computers/devices.
Provide strong and clear verbal and written communication, customer service, and Interpersonal skills; listen actively and effectively, identify and solve problems, and facilitate problem solving. 
Provide training, work direction, and guidance to lower-level staff and student workers; train others on software applications and other programs.
Report to work on a regular and consistent basis, as scheduled, to assigned job.
Work effectively under pressure on a variety of tasks concurrently while meeting 
established deadlines and changing priorities; concentrate on detailed tasks for 
extended periods of time; work confidentially, independently, and collaboratively.  
Work with and exhibit sensitivity to and understanding of the varied racial, ethnic, cultural, sexual orientation, academic, socio-economic, and disabled populations of community college students.

Education and Experience Guidelines:
Any combination of education and experience that would likely provide the required knowledge and abilities is qualifying.

Education/Training:
Equivalent to two years of college level course work in computer science, information systems, business science, or a related field.

Experience:
Two years of experience in computer help desk services, including providing user support and analyzing/solving computer hardware, software, network, and applications problems, preferably within a community college setting.

License or Certificate:
A valid California driver’s license and proof of insurability may be required for some positions to drive a District or personal vehicle to attend meetings or pick up/deliver documents or other materials.

Conditions of Employment:
The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions.

Work Environment:
Work is performed primarily in a standard office setting. Duties are typically performed at a desk or computer terminal; subject to noise from office equipment operation; frequent interruptions and contact in person and on the telephone with students, academic and classified staff, and others. At least minimal environmental controls are in place to assure health and comfort.

Physical Demands:
Primary functions require sufficient physical ability and mobility to work in an office setting; to stand or sit for prolonged periods of time; to occasionally stoop, bend, kneel, crouch, reach, and twist; to lift, carry, push, and/or pull light to moderate amounts of weight; to operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard; and to verbally communicate to exchange information.  See in the normal visual range with or without correction.  Hear in the normal audio range with or without correction.

Duties and Responsibilities
Provide first point of contact to students campus-wide requiring technical support in a high-volume atmosphere; provide technical support to students for various issues including basic hardware, software, student accounts, printers and other peripherals, Wi-Fi and web resources; assist students with equipment check-out and return, support and access; monitor all service requests that arrive through a multitude of ways (e.g., email, phone, chat, in-person); assist students with basic hardware usages and computer/web navigation; demonstrate basic use and navigation techniques for online learning platforms and other college/classroom technologies, including third-party software; maintain working knowledge of online campus systems as well as their respective policies and procedures; assist students with college online device loan application process; participates in the installation and maintenance of various applications and software; may maintain and update software licenses. 
Assist students campus-wide with accessing their student accounts; unlocking accounts, resetting passwords and PINs, update security questions, and accessing their MySite, Canvas, Email, Wifi, campus computers and printers, and other related instances and software programs; assist students and others in setting up printing accounts and running print jobs; assist in resolving printer and copier problems.
Assist in the planning and operating of the Student Information Desk; provide backup coverage to the desk, as needed; respond to inquiries and requests for information; answer phones; relay messages for faculty and staff; direct students to appropriate resources and campus support services as necessary. 
Assist in developing and have primary responsibility for creating training tools (e.g., videos, handouts) and a knowledge base of past problems and solutions for use by fellow staff and students; conduct training for fellow Student Technical Support employees, other Staff, and students. 
Assist in developing and documenting policies and priorities for the program; maintain handbooks, forms, and related policies and procedures; assist in preparing and distributing appropriate materials. 
Act as liaison and assist in coordinating activities with Information Technology staff; refer complex occurrences to higher level technical support. 
Assist the Administrator in coordinating with other departments in disseminating information by all available means about their services to students, faculty and staff.
Assist the Administrator in maintaining the Student Technical Support website; assist in the development of student-relevant computer documentation/teaching materials and maintains staff support documentation; assist in maintaining and updating web-based learning guides, tutorials videos and other digital and printed materials that effectively promote Student Technical Support.
Document all user requests including problems and resolutions; monitor progress of work on incoming problems and document resolution of those problems; provide regular reports on completion of solutions to incoming problems through the existing service ticketing system; ensure that service tickets are routed to the appropriate group for assignment and problem resolutions; initiate follow-up on all open service tickets to ensure timely resolution; provide updates, status, and completion information to appropriate parties. 
Learn and apply emerging technologies to perform duties in an efficient, organized, and timely manner; attend training sessions as needed; participate in meetings, training, and testing for online education.
Operate a variety of modern office equipment; utilize electronic technology to correspond with others and to maintain assigned calendars, schedules and appointments; coordinate and arrange meetings; utilize various computer applications and software packages; may assist in coordinating the use of facilities assigned to the division. 
Prepare and maintain detailed records and documentation of services provided; update and monitor various logs, accounts, and files for current and accurate information; research discrepancies and compile data; prepare and type reports and correspondence; process incoming and outgoing documents; prepare and track various documents; maintain and generate reports from database or network system. 
Provide training, mentoring, and work direction to assigned student workers and staff; review and validate completed work for accuracy. 
Maintain a clean and safe learning environment; perform routine and minor repairs on equipment; liaison with other campus departments to ensure working order of facilities, equipment, furnishings, etc.; place work orders when needed; monitor student activities to ensure conformance with established policies such as no eating or drinking at workstations; seek to resolve any disruptive behavior; refer unresolved problems to supervisor; may call Campus Police in emergency situations.
Establish and maintain cooperative working relationships with students, staff, and faculty, to ensure efficient, effective, and correct implementation of services; serve as liaison, and assist with the coordination of services, functions, and activities with other College/District departments; facilitate communications between assigned supervisor, other administrators, students, academic and classified staff, other offices, educational institutions, public agencies, and the general public; interact and relay information, questions, and decisions regarding supervisor’s area of assignment.
Participate in the ordering and maintenance of supplies, materials and equipment; store materials according to standard procedures; receive and test new equipment. 
Perform related duties as required.




At the South Orange County Community College District, our goal as an academic community is to sustain a working environment that fosters and celebrates diversity, promotes and rewards excellence, and is welcoming to all. An exemplary academic community promotes an inclusive environment that best prepares our faculty, staff, and students to live, work, and contribute in a global society. The Plan reflects the District's commitment to equal employment opportunity and outlines the active steps that ensure nondiscriminatory practices.



 

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