Administrative Assistant III, Health & Wellness Center & Campus Housing

Saint Mary’s College of California

Moraga, CA

ID: 7086608 (Ref.No. 2537632)
Posted: October 5, 2021
Application Deadline: Open Until Filled

Job Description

Job Type: Temporary
Job Number: 2015-1603128
Location: CA 94556, CA
Department: Student Life
Closing: 10/5/2021 11:59 PM Pacific


Founded in 1863, Saint Mary's is a residential campus nestled 20 miles east of San Francisco in the picturesque Moraga Valley. Based in the Catholic, Lasallian and Liberal Arts traditions, Saint Mary's currently enrolls more than 4,000 students from diverse backgrounds in undergraduate and graduate programs. The De La Salle Christian Brothers, the largest teaching order of the Roman Catholic Church, guide the spiritual and academic character of the College.

As a comprehensive and independent institution, Saint Mary's offers undergraduate and graduate programs integrating liberal and professional education. Saint Mary's reputation for excellence, innovation and responsiveness in education stems from its vibrant heritage as a Catholic, Lasallian and Liberal Arts institution. An outstanding, committed faculty and staff that value shared inquiry, integrative learning and student interaction bring these traditions to life in the 21st century. The College is committed to the educational benefits of diversity.


The position provides 50% support to the Health & Wellness Center and 50% support to Campus Housing each week.

Health & Wellness: Manages and coordinates daily office operations for the H&WC, with strong proficiency in multi-tasking and organization. Provides highly professional in-person and phone contact to patients, parents and partners both within and outside the college. Maintains medical records, liaison for student health insurance needs, facilitates scheduling appointments. Manages the intake of patients with attention to both customer service and operational efficiency.

Campus Housing: Reporting to the Director of Campus Housing, the position will provide critical direction for the operational aspects of the housing program. The position will be responsible for room assignments, office management, housing information management software, and student staff supervision. The position maintains critical collaborations with other departments including the Business Office, Facilities Services, Student Disabilities Services, Athletics, and Meetings Events and Conference Services. The position works closely with staff of the Office of Residential Experience as it is related to housing operations, policies, and procedures.

Experience and Qualifications

Education: REQUIRED: Minimum four years of college education or equivalent PREFERRED: Bachelor's Degree

Experience: (years required and applicable field of experience): Minimum four years administrative/office support experience; experience in similar setting or higher education desirable.

Skills/Abilities: (e.g. computer skills, written & verbal skills, trades, laws, procedures, technical) Knowledge of Word, Excel, PowerPoint. Strong interpersonal, verbal and written skills; ability to handle complex phone and in-person inquiries; interact in calm manner in times of high service demand for diverse student needs; ability to work in an organized manner with emphasis on detail and accuracy. Ability to work independently with minimum supervision yet remain part of a team. Able to maintain high levels of confidentiality and protect the privacy of students.

Supplemental Information

Application Instructions: Please apply online at Your application is considered complete if you include the following:
  1. Resume
  2. Cover letter that specifically addresses how you meet the qualifications and are prepared to support the Mission of the College
  3. The name and contact information for three (3) professional references
  4. Consent authorizing a broader inquiry which may include reference checks, a motor vehicle check, and a third-party background check

Saint Mary's is an equal employment opportunity employer. We support inclusive excellence and are committed to creating a safe and welcoming community for all.

College policy prohibits discrimination based on race, color, religion, national origin, ancestry, age, gender, sexual orientation, marital status, medical condition, physical or mental disability, gender stereotyping, and gender identity, taking a protected leave (e.g. family medical or pregnancy leave), or on any other basis protected by applicable laws.

Saint Mary's College annually collects information about campus crimes and other reportable incidents in accordance with the federal Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act. To view the Saint Mary's College Report, see the website here To request a paper copy please call Public Safety at (925) 631-4284. The report includes the type of crime, venue, and number of occurrences

Please apply online at

We envision a community that goes beyond tolerance of differences to one guided by social justice, cultural competence and engaged citizenship. We know we can reach greater heights of excellence by learning from diverse people.


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