Administrative Assistant II - 2 Positions

University of Wisconsin-Stout

Stout, WI

ID: 7087667
Posted: October 22, 2021
Application Deadline: Open Until Filled

Job Description

The University of Wisconsin-Stout is seeking applications for two, full-time, Administrative Assistant II openings.

Administrative Assistant II, UW-Stout Chancellor and Provost Administrative Complex
Administrative Assistant II, Nakatani Teaching and Learning Center / Office of Research and Sponsored Programs / Center for Applied Ethics / Instructional Design
The Administrative Assistant II (AD002) provides administrative support for a department, group of professionals, or to the manager of a work group consisting of professional staff and subordinate supervisors in support of unit goals, under general supervision. The individual performs a variety of activities under limited supervision including, but not limited to:

Scheduling logistics and secures resources for meetings, conferences, travel, and work unit operations; serves as a first point of contact for individuals and groups, provides basic organizational information via phone, in person and through other communication mediums, and routes more complex inquiries to the appropriate entities;
Collects, analyzes, and prepares various communication materials from established sources utilizing technology mediums
Sends, receives, copies, and distributes communications to the appropriate entities according to established policies and procedures under general supervision
Maintains established methods and organizational systems directed at the maintenance of electronic/physical records related to work operations according to established policies and procedures

The Administrative Assistant II is responsible for providing excellent customer service and requires a broad understanding of functions and activities of the university. The work in both units is fast-paced and requires a high level of attention to detail and experience in coordinating activities and events. An individual who is committed to promoting the development of an equitable and inclusive environment is essential to this role.


Minimum / Required

Works independently and as a part of a team environment and on collaborative efforts.
Excellent verbal and written communication skills
Takes initiative to problem solve and prioritize work
Strong commitment to customer service
Attention to detail, proofreading, editing and organizational skills.¿
Demonstrated commitment to creating and supporting an equitable, diverse, and inclusive work environment.
Excellent judgment, including ability to maintain confidentiality
Proficiency with standard business software programs (e.g., Microsoft Office: Excel, Outlook, Word)

Highly Desired

Two-year Associate Degree and or 2 years or more experience working in a higher education setting.
Related working experience.
Experience with Peoplesoft, Imaging, ShopUW+ or related software.


UW-Stout’s Chancellor and Provost Administrative Complex and the offices of Nakatani Teaching and Learning / Office of Research and Sponsored Programs / Center for Applied Ethics / Instructional Design are committed to creating an inclusive campus community. Candidates who have experience working collaboratively with diverse individuals and/or groups and who can contribute to fostering an inclusive environment are encouraged to identify their experience in these areas.


University of Wisconsin-Stout prepares lifelong learners, ethical leaders and responsible citizens in an equitable, inclusive, and sustainable environment through collaborative career-focused programs that integrate applied learning, theory and research. UW-Stout is committed to developing an inclusive community that fosters a rich,¿dynamic,¿and collaborative environment in which to work and grow, celebrating the diversity of individual perspectives and experiences.

A member of the University of Wisconsin system, UW-Stout is unique within the University of Wisconsin System--it is named after its founder, James Huff Stout, and holds the distinction of being¿Wisconsin’s Polytechnic University, a designation which highlights our combination of applied learning, real-world experiences, and an integrated liberal arts foundation.¿

UW-Stout offers 47 undergraduate and 23 graduate degrees, including 21 masters and 2 advanced degrees. The current enrollment is approximately 8,000 students.