Administrative Assistant

Purdue University

West Lafayette, IN

ID: 7087769
Posted: October 25, 2021
Application Deadline: Open Until Filled

Job Description

Job Summary
The Administrative Assistant will provide high quality administrative support to the Animal Sciences Graduate and Undergraduate Programs, including assisting the Graduate and Undergraduate Program Coordinators, Graduate and Undergraduate Program Committee Chairs, Advising Coordinator and Staff Advisors, as well as providing relations for students and external contacts. The administrative assistant will serve as a receptionist for the Student Service Suite, and is responsible for greeting students/guests, responding to potential student emails and providing information to prospective students. This individual will need to be able to anticipate needs, proactively plan ahead, and manage multiple tasks while meeting deadlines, and maintaining attention to detail and professionalism. Additional duties will include but are not limited to:



Maintain calendars, schedule meetings, prepare agendas, collect and provide support materials, and record and distribute minutes
Compose routine correspondence and draft non-routine correspondence
Proofread various documents, reports and presentation materials
Arrange travel, order supplies, maintain organizational files, make copies, distribute incoming and outgoing mail, and ensure proper functioning of office equipment
Assist with small event coordination, including room reservations, setups, resource needs, and catering
Update and maintain mailing lists, databases and websites
Assist with workflow systems and scholarship organization
All other duties as assigned
Required:
High school diploma/GED
2 years of experience in a clerical or administrative support role
Excellent customer service, verbal, and written communication skills
Ability to handle frequent interruptions, balance multiple tasks, meet deadlines, and maintain confidentiality
Strong organizational and time management skills and attention to detail
Computer and related software skills to include Word, Excel, PowerPoint, Outlook, Internet, etc.
Typing, drafting, filing, data entry, proofreading and editing skills
Ability to identify routine problems and implement or recommend solutions


Additional Information:

All new hires will be expected to follow Protect Purdue guidelines. To learn more, visit https://bit.ly/3DH3z6f
Purdue will not sponsor work authorization for this position
A background check is required for employment in this position
FLSA: Non-Exempt (Eligible for Overtime)
Retirement Eligibility: Non- exempt Defined Contribution Plan
Purdue University is an EOE/AA employer. All individuals, including minorities, women, individuals with disabilities, and veterans are encouraged to apply