Assistant Director of Financial Aid and Data Systems

Saint Mary’s College of California

Moraga, CA

ID: 7087909 (Ref.No. 2587451)
Posted: October 26, 2021
Application Deadline: Open Until Filled

Job Description

Job Type: Full Time
Job Number: 2015-1603155
Location: CA 94556, CA
Department: Financial Aid
Closing: 11/28/2021 11:59 PM Pacific


Founded in 1863, Saint Mary's is a residential campus nestled 20 miles east of San Francisco in the picturesque Moraga Valley. Based in the Catholic, Lasallian and Liberal Arts traditions, Saint Mary's currently enrolls more than 4,500 students from diverse backgrounds in undergraduate and graduate programs. The De La Salle Christian Brothers, the largest lay teaching order of the Roman Catholic Church, guide the spiritual and academic character of the College.

As a comprehensive and independent institution, Saint Mary's offers undergraduate and graduate programs integrating liberal and professional education. Saint Mary's reputation for excellence, innovation and responsiveness in education stems from its vibrant heritage as a Catholic, Lasallian and Liberal Arts institution. An outstanding, committed faculty and staff that value shared inquiry, integrative learning and student interaction bring these traditions to life in the 21st century. The College embraces and is committed to the educational benefits of diversity.

***NOTE: All new hires are required to provide proof of vaccination upon hire.


The Assistant Director assists in the management of Operations of the Financial Aid Office. He/she is responsible for the automation and development of the Colleague financial aid system and Informer reporting system.

1. Assist in management of day to day operations of financial aid office to ensure accurate and timely delivery of financial aid information to students, parents and the campus community. The Assistant Director works collaboratively with the Dean to enure federal and state compliance. Initiates, recommends, develops and implements office policy and procedures. Consistently provides procedural support to the professional and administrative financial aid staff

2. Manages the automation and development of Colleague system. Specs technical projects and works with external vendors to implement automation and improvements. Writes and updates Informer reports. Assists with documentation of technical processes. Acts as Colleague super user.

3. Review application data from students to determine institutional, state and federal program eligibility. Counsel students, families and general public on the financial aid programs and processes. Interprets eligibility and determine applicability for federal rules and regulations to individual cases

4. Works with Admissions and Registrar on data integration and data integrity. Acts as Destination Point Adminstrator (DPA).

5. Assists in the training of entry-level financial aid counselors on technical processes and procedures.

6. Stays informed on developments and changes to Colleague Student Information System.

Experience and Qualifications

Education: REQUIRED: Bachelor's Degree PREFERRED: Master's Degree

Experience: (years required and applicable field of experience) Three or more years in an area of financial aid or related field.

Skills/Abilities: (e.g. computer skills, written & verbal skills, trades, laws, procedures, technical) High level of technical knowledge of Colleague and informer. Excellent verbal, written and interpersonal skills. Problem solving, accountability, mathematical/analytical skills. Sound judgement and prompt decision making skills. Knowlegdeable in Microsoft Operation Systems. Familiarity with financial aid data base systems.

Licenses & Certificates (e.g. CPA, RN, etc.): REQUIRED: KNwonone PREFERRED:

Other requirements: (e.g. travel, weekend/evening work): Required to travel and work some weekends and evenings. Required to attend Professional Development and recruting events.

Supplemental Information

Application Instructions: Please apply on-line at
  1. Include a cover letter that specifically addresses how you meet the qualifications and are prepared to support the mission of the College
  2. A resume
  3. The name and contact information for three (3) professional references.
    • In applying for a position, candidates sign a consent authorizing a broader inquiry which may include reference checks, a motor vehicle check, and a third party background check.

Saint Mary's is an equal employment opportunity employer. We support inclusive excellence and are committed to creating a safe and welcoming community for all.

College policy prohibits discrimination based on race, color, religion, national origin, ancestry, age, gender, sexual orientation, marital status, medical condition, physical or mental disability, gender stereotyping, and gender identity, taking a protected leave (e.g. family medical or pregnancy leave), or on any other basis protected by applicable laws.

Saint Mary's College annually collects information about campus crimes and other reportable incidents in accordance with the federal Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act. To view the Saint Mary's College Report, please go to the Public Safety website at To request a paper copy please call Public Safety at (925) 631-4284. The report includes the type of crime, venue, and number of occurrences.

Please apply online at

We envision a community that goes beyond tolerance of differences to one guided by social justice, cultural competence and engaged citizenship. We know we can reach greater heights of excellence by learning from diverse people.