Director of High Potential Program

Saint Mary’s College of California

Moraga, CA

ID: 7087910 (Ref.No. 2587458)
Posted: October 26, 2021
Application Deadline: Open Until Filled

Job Description

Job Type: Full Time
Job Number: 2015-1603146
Location: CA 94556, CA
Department: Academic Services
Closing: 11/28/2021 11:59 PM Pacific


Founded in 1863, Saint Mary's is a residential campus nestled 20 miles east of San Francisco in the picturesque Moraga Valley. Based in the Catholic, Lasallian and Liberal Arts traditions, Saint Mary's currently enrolls more than 4,000 students from diverse backgrounds in undergraduate and graduate programs. The De La Salle Christian Brothers, the largest teaching order of the Roman Catholic Church, guide the spiritual and academic character of the College.

As a comprehensive and independent institution, Saint Mary's offers undergraduate and graduate programs integrating liberal and professional education. Saint Mary's reputation for excellence, innovation, and responsiveness in education stems from its vibrant heritage as a Catholic, Lasallian and Liberal Arts institution. An outstanding, committed faculty and staff that value shared inquiry, integrative learning, and student interaction bring these traditions to life in the 21st century. The College is committed to the educational benefits of diversity.

***NOTE: All new hires are required to provide proof of vaccination upon hire.

Reporting to the Assistant Vice Provost for Student Success (AVP), the Director of High Potential Program provides overall leadership and management of the High Potential Sphere of Success (HPSS), a grant-funded TRIO Student Support Services Program sponsored by the United States Department of Education. HPSS will provide proactive and comprehensive support to students who are first generation and/or low-income. In collaboration with the AVP and Faculty Co-Director, the HPSS Director will be responsible for planning, directing, evaluation and administration of the project on the Saint Mary's College of California (SMC) campus, working to achieve the objectives of the project, remain in institutional and federal compliance, and communicating the objectives of the program to the College community including faculty, staff, administration, and students. This Director will manage a budget of approximately $700,000 according to the college and US Department of Education guidelines, prepare funding proposals, grant reports, continuation applications and annual reports. The Director will also maintain regular contact with the Department of Education to ensure all grant related requirement are being fulfilled. This is a fixed-term appointment funded for one year from date of hire with excellent possibility of re-funding.

A) Lead and manage HPSS in collaboration with the faculty Co-Director, offering services to first generation and/or low-income college students to increase retention, persistence/progress, and graduation rates.
B) Develop and oversee HPSS budget. Coordinate with Business Office and ensure grant funds are spent and reporting requirements are met in accordance with federal guidelines and institutional procedures. Management of and decision-making related to utilization and distribution of budget, scholarships and grants.
C) Responsible for design, development, delivery, and evaluation of strategies to promote success and retention among student participants in collaboration with Institutional Research.
D) Ensure program objectives of increased retention, persistence/progress, and graduate rates are met and monitored, and that at least a minimum number of participants are served.
E) Ensure program objectives and activities are aligned with federal requirements and project proposal.
F) Develop and implement curriculum for all HPSS program components, e.g. Peer Mentor Program, First Year Advising Cohort. Plan and implement all HP-related events e.g. End of the Year Celebration and all others. In collaboration with the Assistant Director, plan for and implement all components of Peer Mentor Program, Summer Academic Institute for Scholars and Leaders (SAILS), and Narrative Project.
G) Recruit, train, supervise, and evaluate staff performance for one HPSS coordinator/Assistant Director and graduate student interns.
H) Represent HPSS program at college meetings, task forces and committees, and community functions.
I) Serve on College committees as needed.

Develop strategies and incentives to increase student achievement and success. Create and implement student-centered programs, events and activities targeted towards first generation and/or low-income students. Collaborate and communicate clearly with campus colleagues to support student success and advocacy.

A) Continue to promote strengths based resilience thinking and action within all aspects of the HPSS program; Initiate dialogue and lead narrative change.
B) Conduct outreach and recruitment of HPSS participants in collaboration with Admissions, Financial Aid, Registrar and other HPSS staff to ensure all students are aware of the program's objectives, services offered, and eligibility requirements. Give presentations in classes, to student groups and community groups. Review applications and assess students' need for services. Conduct intake interviews, aided by Assistant Director and other SMC staff. Make final selection of participants to ensure that SSS Program quotas are met.
C) Develop a system to coordinate with director and staff of other campus student support services such as Student Engagement and Academic Success and in order to ensure that the new HPSS program supplements existing services and does not supplant them.
D) Communicate with all HPSS students regarding opportunities, events, programs, create mechanism for consistent communication plan and yearly events.
E) Maintains coordination and communication with related campus programs including Student Success Office, Student Affairs, Admissions, Financial Aid, Student Accounts, Catholic Institute for Lasallian Action, Registrar, Institutional Research, and Business Office.
F) Maintain relationships with other SSS programs nationally, in the state and region.
G) Build relationships with High Potential program and HPSS alumni, the region's business community, civic clubs, non-profit organizations and public agencies in order to develop a network of support for the educational and social advancement of HPSS participants.

A) Maintain accurate, organized, and detailed case management processes and procedures including note taking and student records; develop and maintain reports as assigned; and maintain appropriate filing and documentation per FERPA guidelines.
B) Design, development, delivery, and evaluation of strategies to promote success and retention among student participants in collaboration with Institutional Research. Implement and manage accountability standards for student services to ensure student success.
C) Ensure program objectives of increased retention, persistence/progress, and graduate rates are met and monitored, and minimum number of participants is served.
D) Ensure program objectives and activities, including budget expectations and guidelines, are aligned with federal requirements and project proposal.


Stay current, read and research best practices and further develop professional knowledge and skills.

A) Increase knowledge and receive training in holistic academic and personal support services specific to underrepresented students.
B) Attend national and regional conferences and maintain active membership and involvement in regional and national professional organizations.
C) Stay abreast of best practices for student success and working with diverse college students.

Experience and Qualifications
Education: REQUIRED: Baccalaureate and Masters degrees required
Experience: Five to seven years of successful work experience as an administrator at the secondary or post-secondary level; or related work experience.

Supplemental Information

Application Instructions: Please apply online at Your application is considered complete if you include the following:
  1. Resume
  2. Cover letter that specifically addresses how you meet the qualifications and are prepared to support the Mission of the College
  3. The name and contact information for three (3) professional references
  4. Consent authorizing a broader inquiry which may include reference checks, a motor vehicle check, and a third-party background check

Saint Mary's is an equal employment opportunity employer. We support inclusive excellence and are committed to creating a safe and welcoming community for all.

College policy prohibits discrimination based on race, color, religion, national origin, ancestry, age, gender, sexual orientation, marital status, medical condition, physical or mental disability, gender stereotyping, and gender identity, taking a protected leave (e.g. family medical or pregnancy leave), or on any other basis protected by applicable laws.

Saint Mary's College annually collects information about campus crimes and other reportable incidents in accordance with the federal Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act. To view the Saint Mary's College Report, see the website here To request a paper copy please call Public Safety at (925) 631-4284. The report includes the type of crime, venue, and number of occurrences.

Please apply online at

We envision a community that goes beyond tolerance of differences to one guided by social justice, cultural competence and engaged citizenship. We know we can reach greater heights of excellence by learning from diverse people.