Development Associate - Institutional Advancement & Alumni Affairs

Baylor College of Medicine

Houston, TX

ID: 7088518 (Ref.No. 9271-en_US)
Posted: November 5, 2021
Application Deadline: Open Until Filled

Job Description


The Assistant Director of Foundation Relations reports directly to the Senior Director of Foundation Relations and is responsible for supporting the development, prospecting, evaluation, implementation, and reporting for a portfolio consisting of regional, national, and international foundations. The candidate will act as the primary administrator and coordinator of this portfolio, helping to implement strategies in identification, strategy, cultivation, and solicitations of foundations. The candidate will conduct prospect research and prepare and deliver timely stewardship reporting. The Assistant Director of Foundation Relations will assist the Senior Director of Foundation Relations in maintaining a dynamic working relationship with the Office of the Senior Vice President and Dean of Research leadership. This position will serve as a liaison between the two departments with guidance from leadership in each area and will oversee the critical relationships between philanthropic vs. grants and contracts activity. The Assistant Director of Foundation Relations will also support and assist Associate Directors of Foundation Relations and Major Gift Officers in their work with foundations and will provide all supporting materials required for evaluation, solicitation, and stewardship of these vital relationships.


The Office of Institutional Advancement and Alumni Affairs recognizes the importance of work-life balance. This position has the opportunity to work from home partially as part of our hybrid remote/on-site work arrangement.  
The Office of Institutional Advancement and Alumni Affairs serves the mission of Baylor College of Medicine, the No. 1-ranked medical school in Texas for research and primary care, the largest recipient in Texas of National Institutes of Health research funding and home to the No. 1-ranked genetics department in the U.S.  As part of the OIAAA team, you will inspire donors and Baylor alumni to give through a variety of ways to advance the College’s priorities across four mission areas: healthcare, education, research and community.  
OIAAA activities encompass fund development – at all levels up to major gifts – alumni relations, philanthropic communications, corporate relations and volunteer programs. You’ll also play a mission-critical role in Baylor’s quest to power the future of health, from helping secure funding for cutting-edge cancer research to obtaining scholarships for aspiring physicians, health professionals and scientists. Our success depends on attracting, promoting and retaining top-notch talent like you.   
OIAAA is committed to Baylor's values of respect, integrity, creativity, teamwork and excellence. We strive to maintain a welcoming and supportive environment where you can apply and grow your talents and skills in support of our vision of improving health through science, scholarship and innovation. To go far, we must go together. Consider joining Baylor College of Medicine and its 120-year legacy of caring for Houston, the state of Texas and the world.

Job Duties

  • Works with Sr. Director of Foundation Relations to ensure compliance with grant submissions, restrictions, and reporting requirements. 
  • Performs foundation targeting through the identification of private sector grant funding prospects, coordinating with research team, faculty, and Office of Research as needed.
    • Metric: Identify up to 100 new prospects annually.
  • Maintains comprehensive foundation lists and opportunity reports, coordinating with philanthropic operations team to update actions in Raiser’s Edge; prepares and presents reports for weekly foundation team meetings and quarterly gift officer meetings.
    • Metric: Reviewed on weekly basis with Foundation Relations team.
  • Documents all donor-related activities for the team using Raiser’s Edge donor system. This includes a detailed action plan for each prospect.
    • Metric: Reviewed on an on-going basis for compliance in regular monthly one-on-one meetings with supervisor.
  • Works with foundation relations team to perform detailed foundation prospect research on a variety of industry topics, as directed by the Sr. Director of Foundation Relations and Principal, Business Strategy and Development through the Office of the SVP and Dean of Research.
    • Metric: Assists with building 5 targeted prospect lists for individual priority areas and/or faculty.
  • Interfaces with the stewardship, writing, and gift officer teams to develop and support annual foundation stewardship strategies.
  • Reviews foundation materials for adherence to organizational voice and standards; ensures polished and professional products; works with writing team to ensure items are proofed and designed as needed.
  • Coordinates, attends, and take notes in meetings between foundation team and gift officer teams, faculty, Office of Research, corporate alliances, and other areas as needed.

Minimum Qualifications

  • Bachelor's degree.
  • Two years of relevant experience.

Preferred Qualifications

  • Healthcare fundraising experience is preferred.
  • 3-5 years of relevant work experience.
  • Skill in composing letters, memos, articles, proposals, and other written communications.
  • Technical proficiency and knowledge (i.e. Word, Excel, PowerPoint, Raiser’s Edge, Adobe).


Hybrid model working three days in the office, and at home two days a week. 





Baylor College of Medicine is an Equal Opportunity/Affirmative Action/Equal Access Employer.



Baylor College of Medicine fosters diversity among its students, trainees, faculty and staff as a prerequisite to accomplishing our institutional mission, and setting standards for excellence in training healthcare providers and biomedical scientists, promoting scientific innovation, and providing patient-centered care. - Diversity, respect, and inclusiveness create an environment that is conducive to academic excellence, and strengthens our institution by increasing talent, encouraging creativity, and ensuring a broader perspective. - Diversity helps position Baylor to reduce disparities in health and healthcare access and to better address the needs of the community we serve. - Baylor is committed to recruiting and retaining outstanding students, trainees, faculty and staff from diverse backgrounds by providing a welcoming, supportive learning environment for all members of the Baylor community.