Senior Communications Associate - Institutional Advancement & Alumni Affairs

Baylor College of Medicine

Houston, TX

ID: 7088624 (Ref.No. 9276-en_US)
Posted: November 8, 2021
Application Deadline: Open Until Filled

Job Description


The Associate Director of Philanthropic Communications is a writing position within the Office of Institutional Advancement and Alumni Affairs (OIAAA) that imagines, creates, and produces a variety of written communications materials to inspire donor support for Baylor College of Medicine. This includes writing cases for support, proposals, grants, and writing for areas that support institutional giving priorities within the OIAAA, such as corporate partnerships, alumni affairs and planned giving. The Associate Director of Philanthropic Communications also writes for digital and print communication outreach materials of the OIAAA, such as newsletters and web microsite. 


The Office of Institutional Advancement and Alumni Affairs recognizes the importance of work-life balance. This position has the opportunity to work from home partially as part of our hybrid remote/on-site work arrangement.  
The Office of Institutional Advancement and Alumni Affairs serves the mission of Baylor College of Medicine, the No. 1-ranked medical school in Texas for research and primary care, the largest recipient in Texas of National Institutes of Health research funding and home to the No. 1-ranked genetics department in the U.S.  As part of the OIAAA team, you will inspire donors and Baylor alumni to give through a variety of ways to advance the College’s priorities across four mission areas: healthcare, education, research and community.  
OIAAA activities encompass fund development – at all levels up to major gifts – alumni relations, philanthropic communications, corporate relations and volunteer programs. You’ll also play a mission-critical role in Baylor’s quest to power the future of health, from helping secure funding for cutting-edge cancer research to obtaining scholarships for aspiring physicians, health professionals and scientists. Our success depends on attracting, promoting and retaining top-notch talent like you.   
OIAAA is committed to Baylor's values of respect, integrity, creativity, teamwork and excellence. We strive to maintain a welcoming and supportive environment where you can apply and grow your talents and skills in support of our vision of improving health through science, scholarship and innovation. To go far, we must go together. Consider joining Baylor College of Medicine and its 120-year legacy of caring for Houston, the state of Texas and the world.

Job Duties

  • Researches, writes, and edits fundraising communications materials, employing storytelling and development-standard practices including solicitations, newsletter articles, grateful patient stories, profiles, gift proposals, event collateral, donor presentations, and other various print and digital communication.
  • Leads process of submission of grant solicitations through online portals, as necessary, according to the funder’s specs, requirements and timeline.
  • Assumes a writing beat portfolio of College divisions and departments along with other team writers, developing subject-matter expertise in assigned beat areas. 
  • Serves as first-line proofer for fundraising materials for fact, grammar, punctuation, AP Style, tightness and storytelling clarity, and provides editorial suggestions on copy produced by colleagues. 
  • Makes changes and edits accurately to existing pieces, often incorporating changes from multiple parties simultaneously.
  • Collaborates in two weekly writing team meetings and other meetings, as appropriate, to brainstorm, conceptualize and execute projects, ensuring assigned projects are moving forward according to deadlines. 
  • Internalizes and evangelizes across the OIAAA team brand, style, and messaging guidelines with the rest of the writing team.
  • Schedules, manages, and conducts interviews with internal and external constituents, as appropriate, to effectively tell the College’s story.

Minimum Qualifications

  • Bachelor's degree.  
  • Four years of relevant experience.

Preferred Qualifications

  • Skilled in nonprofit and development writing, with a knowledge of communication and marketing best practices.
  • Ability to write and edit compelling, clear, and accurate content for diverse audiences.
  • Strong interview skills and an ability to easily interact with diverse subjects.
  • Ability to adapt writing style (voice, length, and tone, for example) to satisfy different objectives.
  • Skilled in and ability to research content and generate effective copy through interviews, internet resources.
  • Knowledge of and skilled in AP style; strong adherence to grammar, spelling, and punctuation rules.
  • Skilled in helping translate copy ideas into visuals working with the OIAAA design team.





Baylor College of Medicine is an Equal Opportunity/Affirmative Action/Equal Access Employer.



Baylor College of Medicine fosters diversity among its students, trainees, faculty and staff as a prerequisite to accomplishing our institutional mission, and setting standards for excellence in training healthcare providers and biomedical scientists, promoting scientific innovation, and providing patient-centered care. - Diversity, respect, and inclusiveness create an environment that is conducive to academic excellence, and strengthens our institution by increasing talent, encouraging creativity, and ensuring a broader perspective. - Diversity helps position Baylor to reduce disparities in health and healthcare access and to better address the needs of the community we serve. - Baylor is committed to recruiting and retaining outstanding students, trainees, faculty and staff from diverse backgrounds by providing a welcoming, supportive learning environment for all members of the Baylor community.