Senior Academic Advisor

Ball State University

Muncie, IN

ID: 7089268 (Ref.No. BSU28209)
Posted: November 16, 2021
Application Deadline: Open Until Filled

Job Description

Serve as primary academic advisor to approximately 300 students in a variety of disciplines; apply proactive advising strategies; support students in meeting academic requirements; promote strategies for student success; serve as referral to other university services; facilitate communicate between students and all departments.

Ball State University welcomes applications for four Senior Academic Advisors.

This position will provide support for the academic success of approximately 300 undergraduate students and serve as a liaison to other support services across campus. Working together collaboratively with other student success professionals in University College, the Senior Academic Advisor position will provide leadership, develop programming, and help to align student academic services with the University's strategic plan.

At Ball State University we are committed to excellence through a talented and diverse faculty and staff. Inclusiveness and freedom of expression are a part of our enduring values and inform all of our efforts. We engage students in educational, research, and creative endeavors that empower our graduates to have fulfilling careers and meaningful lives enriched by lifelong learning and service, while we enhance the economic, environmental, and social vitality of our community, our state, and our world. We are excited that you want to join us in these endeavors!

The university offers excellent benefits, including health care and retirement plans, tuition assistance for employees and dependents, and generous time off with pay.

Job Function:

Serve as primary academic advisor to approximately 300 students in a variety of disciplines; apply proactive advising strategies; support students in meeting academic requirements; promote strategies for student success; serve as referral to other university services; facilitate communicate between students and all departments.

Minimum Education:

Master's degree from an accredited institution. 

Minimum Experience:

Three years of experience in academic advising, student services, counseling, or related field in higher education.

Preferred Experience:

More than three years working in a higher education environment; familiarity with Ball State curriculum; familiarity with Banner, EAB Navigate, and Degree Works.

Duties and Responsibilities:

  • Meet with assigned load of approximately 300 students to provide information and guidance on academic-related issues such as course planning and registration, major-specific requirements, and academic progress.
  • Keep up-to-date on university academic requirements, policies, and procedures as outlined in the Undergraduate Catalog and in department handbooks.
  • Provide support to students in maintaining individualized four-year degree plans as mandated by the State of Indiana.
  • Train students to interpret the Degree Works degree audit.
  • Teach student success courses to students on academic probation or at-risk of probation.
  • Mentor new advisors on the use of proactive advising strategies and techniques.
  • Participate in appropriata e admissions and orientation events; serve as departmental liaison for new transfer students; work collaboratively with academic departments to assist in the evaluation of transfer course equivalencies. 
  • Promote strategies for success with students including time management, study tips, and participation in tutoring and supplemental instruction sessions; provide additional intervention with assigned students on academic probation.
  • Create advising reports as requested by scholarship administrators and department chairs using Banner, Argos, and Degree Works.
  • Work collaboratively with faculty in providing effective advising services to assigned students.
  • Serve as a referral agent to other university resources and services.
  • Oversee the course transfer evaluation process.
  • Perform other related duties as assigned.


At Ball State University, we recognize inclusive excellence as an integral endeavor to fulfill our University’s mission and our strategic plan. We recruit, support, and retain a diverse population of students, faculty, and staff. We encourage and reward diversity of thought. We promote a work environment that encourages and rewards innovation and creativity. We pledge to keep Inclusive Excellence at the highest level of institutional importance and as a foundation in all that we strive to do. Our over-arching goal for Inclusive Excellence is to adopt a university-wide Inclusive Excellence approach to academic, administrative support, and service functions of the university. We believe Inclusive Excellence must be infused in every step we take.