Academic Advisor

Ball State University

Muncie, IN

ID: 7089488 (Ref.No. BSU28275)
Posted: November 19, 2021
Application Deadline: Open Until Filled

Job Description

Serve as academic advisor to 300+ first-year students; provide proactive advising and support students in understanding and meeting academic requirements; assist students in building and maintaining state-mandated four-year degree maps; promote strategies for student success; conduct outreach to at-risk students; advise transfer students who have not attained sophomore classifications; serve as referral agent to other university services; facilitate the transition of students from the Freshman Advising Center to the Upper Division Advising Center. 

The Academic Advisor will assist first-year students of all majors at Ball State University. Our dedicated team of advisors work together to conduct proactive advising to help all students succeed and connect to available support services.

Job Function:

Serve as academic advisor to 300+ first-year students; provide proactive advising and support students in understanding and meeting academic requirements; assist students in building and maintaining state-mandated four-year degree maps; promote strategies for student success; conduct outreach to at-risk students; advise transfer students who have not attained sophomore classifications; serve as referral agent to other university services; facilitate the transition of students from the Freshman Advising Center to the Upper Division Advising Center. 

Minimum Education:

Master's degree from an accredited college or university by date of employment.

Minimum Experience:

One year of experience in academic advising, student services, counseling, or related field.

Preferred Experience:

Full-time experience in academic advising in higher education.

Duties and Responsibilities:

  • Participate in the advising portion of orientation programs for new freshmen matriculates and transfer students; conduct or support group presentations; meet individually with students to review major choice, answer questions, and build course schedules.
  • Provide proactive advising and meet with assigned students on a regular basis to provide information and guidance on academic-related issues such as career and major choice/exploration, course planning and registration, and academic progress; communicate with students via email as appropriate; assist with large group meetings for students. 
  • Provide support to students by creating and maintaining personalized four-year degree plans as mandated by the State of Indiana. 
  • Train students to use and interpret digital tools including DegreeWorks (degree audit and four-year plan), Self Service Banner (course registration), AdvisorTrac (appointment scheduling), etc.
  • Assist students in understanding the philosophical purpose and requirements of the University Core Curriculum (UCC).
  • Support students in meeting the freshman-level requirements of their chosen major/minor.
  • Promote strategies for academic success with students (such as time management, study skills, and participation in tutoring); conduct proactive/intrusive outreach to at-risk students; conduct additional intervention with students on academic probation through the Partnership for Academic Commitment to Excellence (PACE) program.
  • Assist students in exploring career/major options and the use of related campus services; assist students in the selection of alternative and/or complementary major/minor programs.
  • Advise transfer students who have not attained sophomore classification; facilitate evaluation of transfer, dual, and AP credit for all students in caseload.
  • Serve as referral agent to other university services and resources; facilitate the transition of students from the Freshman Advising Center to the Upper Division Advising Center.
  • Represent Academic Advising through service on university committees and participation in campus events. Participate in professional development activities.  
  • Maintain up-to-date knowledge of university academic programs, requirements, policies, and procedures as outlined in academic postings, the Undergraduate Catalog, the Advising Handbook, and other resources.
  • Perform other related duties as assigned.


At Ball State University, we recognize inclusive excellence as an integral endeavor to fulfill our University’s mission and our strategic plan. We recruit, support, and retain a diverse population of students, faculty, and staff. We encourage and reward diversity of thought. We promote a work environment that encourages and rewards innovation and creativity. We pledge to keep Inclusive Excellence at the highest level of institutional importance and as a foundation in all that we strive to do. Our over-arching goal for Inclusive Excellence is to adopt a university-wide Inclusive Excellence approach to academic, administrative support, and service functions of the university. We believe Inclusive Excellence must be infused in every step we take.