Assistant Director, Student Success

Saint Mary’s College of California

Moraga, CA

ID: 7089517 (Ref.No. 2651693)
Posted: November 19, 2021
Application Deadline: Open Until Filled

Job Description

Job Type: Full Time
Job Number: 2015-1603195
Location: CA 94556, CA
Department: School of Economics & Business
Closing: 12/19/2021 11:59 PM Pacific

Founded in 1863, Saint Mary's is a residential campus nestled 20 miles east of San Francisco in the picturesque Moraga Valley. Based in the Catholic, Lasallian and Liberal Arts traditions, Saint Mary's currently enrolls more than 4,000 students from diverse backgrounds in undergraduate and graduate programs. The De La Salle Christian Brothers, the largest teaching order of the Roman Catholic Church, guide the spiritual and academic character of the College.

As a comprehensive and independent institution, Saint Mary's offers undergraduate and graduate programs integrating liberal and professional education. Saint Mary's reputation for excellence, innovation, and responsiveness in education stems from its vibrant heritage as a Catholic, Lasallian and Liberal Arts institution. An outstanding, committed faculty and staff that value shared inquiry, integrative learning, and student interaction bring these traditions to life in the 21st century. The College is committed to the educational benefits of diversity.

The Assistant Director of Student Success is responsible for: 1) increasing SEBA undergraduate retention, graduation and time-to-degree rates; 2) overseeing internship program and maximizing the number of SEBA majors placed in internships and jobs as well as pursue graduate schools upon graduation; 3) managing all aspects of the SEBA First Year Advising Program; 4) providing academic advising to assigned SEBA majors; 5) working on the summer preregistration team; 6) participating in all orientations for new students and all informational sessions for prospective students and their families - freshmen and transfers; 7) performing additional duties as assigned by the Associate Dean's office.

Advise assigned students and drop-ins on academic requirements and progress towards degree completion through in-person, individual appointments and group meetings, drop-in hours, as well as video conferencing, telephone, and email. Inform and guide students with processes and policies related to waivers, substitutions, transfer credits, schedule changes, leaves of absences, accommodations through SDS, academic probation, holds, study abroad, licensures, etc Serve as the primary resource for undecided SMC students as well as prospective transfer students. Meet with students transferring to other non-SEBA programs or out of SMC to determine why they are leaving SEBA programs and/or the College.

Build systems to monitor, contact and support distinct student populations such as:
  • first-generation, HP, Veterans, international students
  • students that have no classes scheduled or those with less than a full load
  • high-achieving students
  • students falling below the minimum GPA requirement
  • students with incomplete grades
  • rising seniors with missing degree requirements

  • Oversee and manage SEBA FYAC Program (for all incoming SEBA FYAC students);
  • Train and support all SEBA FYAC Faculty Advisors
  • Serve as a faculty advisor for SEBA FYACs.

  • Incoming freshmen, new transfers, prospective and current students
  • Participate in all orientations and informational sessions for prospective, incoming and current students (freshmen and transfers)
  • Pre-register all incoming SEBA freshmen and new transfer students in their first semester courses.

Serve as the liaison between SEBA and the Office of Advising.
  • Assist faculty advisors with all advising issues by serving as the Schools' expert on advising issues.
  • Onboard new faculty advisors and keep current advisors updates on changes to the SEBA policies and processes degree changes, prerequisites and so forth.
  • Work with SEBA career services and faculty to improve the student experience as it related to experiential learning and career planning.
  • Create and curate updated current resources, polices documents, updated 4 yr. plans, general information, digital or paper, for students and faculty advisors, readily available in print or on the internet.
  • Provide support to our feeder community colleges by providing them with up-to-date information and materials on SEBA programs.
  • Manage the recruitment, training, and deployment of peer mentors.
  • Manage all activities related to SEBA student organizations.

Other Duties as Assigned.

Experience and Qualifications

Education: REQUIRED: Bachelor's

Experience: 3-5 years in the area of student experience and success (including advising and professional development).

Other Requirements: Weekend/evening work; occasional travel to community colleges or other locations for presentations to prospective students and their families.

Supplemental Information
Supplemental Information Application Instructions: Please apply online at
Include a cover letter that specifically addresses how you meet the qualifications and are prepared to support the mission of the College

  1. A resume
  2. The name and contact information for three (3) professional references.
  3. In applying for a position, candidates sign a consent authorizing a broader inquiry which may include reference checks, a motor vehicle check, and a third party background check.

Saint Mary's is an equal employment opportunity employer. We support inclusive excellence and are committed to creating a safe and welcoming community for all.

College policy prohibits discrimination based on race, color, religion, national origin, ancestry, age, gender, sexual orientation, marital status, medical condition, physical or mental disability, gender stereotyping, and gender identity, taking a protected leave (e.g. family medical or pregnancy leave), or on any other basis protected by applicable laws.

Saint Mary's College annually collects information about campus crimes and other reportable incidents in accordance with the federal Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act. To view the Saint Mary's College Report, please go to the Public Safety website at To request a paper copy please call Public Safety at (925) 631-4284. The report includes the type of crime, venue, and number of occurrences.

Please apply online at

We envision a community that goes beyond tolerance of differences to one guided by social justice, cultural competence and engaged citizenship. We know we can reach greater heights of excellence by learning from diverse people.