Human Resources Specialist (Two (2) or More Positions)


Mission Viejo, CA

ID: 7089546 (Ref.No. scj-11859)
Posted: November 19, 2021
Application Deadline: Open Until Filled

Job Description

Summary Description:
Under direction from the Executive Director, Human Resources Employer/Employee Relations, performs a variety of complex, technical and paraprofessional duties involved in human resources program areas including recruitment and selection, compensation, employee training, catastrophic leave, equal employment opportunity and special programs for classified and certificated personnel; provides administrative and clerical support to administrative staff.

Knowledge of:
Fundamental principles and practices of human resource administration including recruitment, equal employment opportunity practices, leave benefits administration, compensation and labor relations. 
Office procedures, methods, and equipment including computers and applicable software applications such as word processing, spreadsheets, and databases. 
Principles and procedures of confidential record keeping and filing. 
District personnel policies and procedures. 
Principles of business letter writing and basic report preparation. 
Pertinent federal, state, and local codes, laws, and regulations pertaining to human resource employment operations and practices. 
Oral and written communication skills. 
Interpersonal skills using tact, patience and courtesy.

Ability to:
Perform a variety of technical and paraprofessional duties related to the human resource function. 
Develop and implement recruitment programs. 
Screen and process employment applications and other related documents. 
Provide technical training, information and assistance to others concerning employment laws, policies and procedures. 
Ensure proper completion and verify accuracy of various employment forms and hiring documents. 
Interpret and apply applicable federal, state, and local laws, codes, and regulations. 
Operate office equipment including computers and supporting word processing, spreadsheet, and database applications. 
Work confidentially with discretion. 
Understand and follow oral and written instructions. 
Compile data, maintain records and files, and participate in the preparation of administrative or technical reports. 
Communicate clearly and concisely, both orally and in writing. 
Establish and maintain effective working relationships with those contacted in the course of work.

Education and Experience Guidelines:
Any combination of education and experience that would likely provide the required knowledge and abilities is qualifying.

Equivalent to two years of college level course work in human resources, business administration or a related field. 

Two years of clerical and technical experience in the human resources field, preferably in a community college district.

License or Certificate:
A valid California driver’s license, and proof of automobile insurability.

Conditions of Employment:

The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions.

Work Environment:
Work is performed primarily in a standard office setting. Duties are typically performed at a desk or computer terminal; subject to noise from office equipment operation; frequent interruptions and contact in person and on the telephone with academic and classified staff and others. At least minimal environmental controls are in place to assure health and comfort.

Physical Demands:
Primary functions require sufficient physical ability and mobility to work in an office setting; to stand or sit for prolonged periods of time; to occasionally stoop, bend, kneel, crouch, reach, and twist; to lift, carry, push, and/or pull light to moderate amounts of weight; to operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard; and to verbally communicate to exchange information. Vision: See in the normal visual range with or without correction. Hearing: Hear in the normal audio range with or without correction.

Duties and Responsibilities
Interpret human resources policies and procedures; respond to requests for information and assistance from employees, management, outside agencies and the public; answer questions regarding the nature of employment vacancies within the District.
Assist in developing and implementing recruitment programs; prepare job bulletins, announcements and recruitment information; schedule interview appointments; conduct reference checks; extend employment offers; inform applicants of rejection as directed.
Conduct orientation for members of hiring committees; instruct committee members in the on-line screening process and provide assistance throughout the recruitment process; interpret and review hiring policies; prepare detailed and statistical reports and orientation packets.
Evaluate and verify applicant transcripts and work experience to determine eligibility and salary placement, appropriate minimum qualifications and equivalency determination.
Assess on-line employment applications for completeness and minimum qualifications; contact applicants who need to submit supporting documents; assist applicants with on-line application processes; route applications to appropriate division offices.
Serve as Equal Employment Opportunity representative for assigned recruitments; ensure compliance with State and Federal EEO laws and District hiring policies; monitor applicant screening process; verify screening sheets for accuracy in consultation with the committee chair.
Maintain current short-term and substitute lists for classified personnel; review requisitions and applications; contact short-term and/or substitutes for job assignments; maintain detailed records related to short-term and/or substitute employees and ensure that required documentation and pay information is received and/or processed accurately.
Ensure proper completion and verify accuracy of various employment forms and hiring documents in accordance with federal and state laws and District policies; ensure compliance with immigration regulations.
Conduct and/or assist with new hire orientations for all new personnel; meet with new employees to explain District policies and contract provisions; prepare and input new information into the HRIS database; audit and distribute required information to payroll and other appropriate personnel. 
Evaluate, review and monitor various employee leaves of absence to remain current on employee return dates and status of employment; evaluate eligibility for application of various federal and state laws; provide timely notification to employee of approved leave request and process related paperwork; input information into HRIS database.
Participate in job fairs; travel to various locations to represent the District in the recruitment of potential academic and classified positions; set up District display and tables; respond to questions and inquiries from the public and provide appropriate employment information.
Maintain confidential personnel records; record and update employee status changes; assure proper authorization of salary increases, assignment changes, resignations, retirements, leave requests, leaves of absence and terminations; audit personnel records to ensure completion of performance evaluations; process and file employee performance evaluations.
Receive notification of educational units completed from academic employees; research and verify applicability of course work, grades and credits earned; compute required salary adjustments, appropriate contract provisions, and post to personal records. Respond to questions from District employees regarding employment practices, policies and procedures; as assigned, develop and provide in-house training programs to ensure District employees understand and comply with various employment laws.
Prepare word processing documents such as agendas, forms, correspondence and salary schedules related to assigned activities; assemble packets for various committee meetings.
Generate a variety of detailed and confidential reports; evaluate all reports for integrity and accuracy of data; conduct research on current and archived human resource and payroll data as needed.
Research, compile, prepare, proofread and format detailed data for the monthly agenda; compose biographies for new employees; maintain backup documents for monthly Board agendas.
Perform related duties as required.

At the South Orange County Community College District, our goal as an academic community is to sustain a working environment that fosters and celebrates diversity, promotes and rewards excellence, and is welcoming to all. An exemplary academic community promotes an inclusive environment that best prepares our faculty, staff, and students to live, work, and contribute in a global society. The Plan reflects the District's commitment to equal employment opportunity and outlines the active steps that ensure nondiscriminatory practices.