Academic Administrator II

University of Massachusetts

Worcester, MA

ID: 7089628
Posted: November 23, 2021
Application Deadline: Open Until Filled

Job Description

GENERAL SUMMARY OF POSITION:

Under the general direction of the Department Chair or designee, the Academic Administrator II is responsible for planning and managing the administrative and business affairs of a department whose functions include: education, research, clinical care, and service.

MAJOR RESPONSIBILITIES:

Collaborate with the representatives of the School to define and prioritize departmental strategy and direction. Identify trends, appraise cause and effect, and evaluate and highlight opportunities to improve department performance
Foster on-going improvements in operating efficiency/process
Direct analytical studies of existing or proposed services and activities to provide the economic basis for management decisions to improve operational/financial performance and to realize productivity improvements
Assist the chair in determining space needs for faculty and revenue operations in the Department
Oversee facility needs for the department including renovations and day to day operations as it relates to the research and teaching mission of the department
Advise the Chair on Human Resource issues such as the development and execution of organizational/staffing plans for faculty and non-faculty
Responsible for the recruitment, compensation plans, and merit of faculty
Advise the Chair, faculty and department personnel on employee relations issues
Supervise all personal action activity related to hiring, termination, increases contracting and funding
Serve as advisor to faculty for the pre and post award activity relating to grant management
Assist with the negotiation of research and trust fund contracts with outside organizations
Develop and manage the department's annual budget reporting significant variances and trends, recommending corrective action, and providing forecasts
Review department needs and recommend priorities based on availability of funds
Devise funding strategies where the sources represent multiple venues, internally and externally
Manage all department funding sources by monitoring revenue and expenditure activity
Adhere to University, State, and funding agency regulations
Responsible for the division's indirect cost, time, and effort reporting
Advise faculty in charge of revenue generation research trust funds assuring viable operations, revenue billing, and compliance to University and Federal guidelines
Represent the department at administrative meetings within and outside of the MedicalSchool
Serve on Institutional committees established to improve school operations and system implementations
Perform other duties as required
REQUIRED QUALIFICATIONS:

Bachelor’s of Science degree in Administration or related field or equivalent experience

5 years of related experience

Prior supervisory experience required