Administrative Assistant for Chemistry & Biochemistry / Earth & Environmental Sciences

Dixie State University

St. George, UT

ID: 7092193
Posted: January 13, 2022
Application Deadline: Open Until Filled

Job Description

Position Announcement
Working with the new Science, Engineering & Technology (SET) building, this position provides administrative support to the Chemistry & Biochemistry Department Chair, faculty, and support staff, as well as the Earth & Environmental Sciences Department Chair, faculty, and support staff. This position also coordinates part-time payroll transactions within the departments.

The Chemistry & Biochemistry department hosts two Bachelor’s degrees - a degree in Chemistry and a degree in Biochemistry and Molecular Biology – in addition to minors and certificates. Information about the department can be found online at https://chemistry.dixie.edu. The Earth & Environmental Sciences departments provides students degrees and opportunities in environmental science, geology, and geography. Information about the department can be found online at https://ees.dixie.edu.

Responsibilities
Assist department chairs with administrative support duties, including but not limited to: completion of payroll transactions and timecards for part-time staff employees, records expenditures, arranging prospective faculty visits and adjunct faculty interviews, and taking minutes at departmental meetings.
Prepare purchase requisitions and/or use of purchasing card for department office supplies, equipment, etc. Reconcile purchases to department budgets using the University's operating system.
Coordinate department reception area(s) by answering the telephone, taking messages, distributing mail, and assisting visitors to the departments. Coordinate with other college administrative assistants and the Dean's administrative specialist to ensure smooth operation of college transactions.
Assist department faculty with office set up, scheduling of classrooms/conference rooms on Event Management Systems, ordering desk/exam copies from publishers, and scheduling/catering for department events.
Assist department chairs in coordinating new hire paperwork for part-time hires in the department (teaching/research assistants, part-time instructors, etc.).
Perform other duties as assigned.
Qualifications
High school diploma/GED with some college coursework and/or a post-secondary certificate required; Associates or Bachelor's degree preferred.
Two years' office experience required; experience working in higher education preferred.
Ability to establish and maintain effective working relations with staff, faculty, students, and community members.
Ability to communicate effectively, both orally and in writing.
Good working knowledge of financial recordkeeping procedures.
Ability to organize, prioritize, and multi-task with faculty, staff, and students.
Knowledge of professional office practices, procedures, and equipment.
Good working knowledge of computer software such as Word, PowerPoint, and Excel.
Ability to maintain confidentiality.
Supplemental Information
POSITION DETAILS, COMPENSATION AND BENEFITS: Full-time classified staff (overtime-eligible) position. Annual salary of $30,680, with a desired start date of February 2022. Excellent benefits package included that begins on start date; includes medical, dental, vision, employee assistance and wellness programs, life, disability, retirement, undergraduate tuition waivers for employees and eligible dependents, as well as paid holidays in addition to sick and vacation leave accruals. See https://humanresources.dixie.edu/employee-benefits/ under "Benefits Summary" for more details.

ELECTRONIC APPLICATION PROCEDURES: Application review begins January 21, 2022. Submit application materials (including resume contents and contact information for three professional references) and upload cover letter electronically. If, because of a disability, you need special services or facilities in order to apply for this opening, please call the Human Resources Office at (435) 652-7520.

ABOUT THE UNIVERSITY: Dixie State University (DSU), soon-to-be-called Utah Tech University starting July 1, 2022, is an open, inclusive, comprehensive, polytechnic institution, committed to exceptional student learning and success that has adopted an instructional approach of "active learning. active life" and a culture of innovation and entrepreneurship. We seek faculty and staff committed to creating an active, applied and career-oriented learning environment that is student-centered. Established in 1911 as a community college and in 2013 as a state university, our university is located in picturesque southwestern Utah with its red rocks, desert climate, over 300 days of sunshine annually, and featuring easy access to world-class outdoor recreational opportunities. The nearest metropolitan area is Las Vegas, NV (120 miles), with amenities such as an international airport and professional sporting teams. Click here to learn more about the University.

DSU is a fast-growing Utah public institution of higher education, with more than 12,000 students. We offer over 230 programs, including masters, bachelors, associates, certificates, endorsements, minors, and/or emphases. We seek to recruit and retain diverse and ambitious faculty and staff who bring new ideas, possess values and career aspirations aligned with the mission and vision, and are inspired to build a premier open, inclusive, comprehensive, polytechnic university. DSU is an Equal Opportunity / Affirmative Action employer; the President and employees of DSU are fully committed to Affirmative Action and within its programs and activities, including in admissions and employment. DSU does not discriminate or tolerate discrimination, including harassment, based on race, color, religion, sex, national origin, age, genetic information, sexual orientation, gender identity or expression, disability, status as a protected veteran, or any other status protected by University policy, Title IX, or any other federal, state or local law.