Senior Associate Dean for Administration and Finance - COM

University of Oklahoma

Oklahoma, OK

ID: 7102495 (Ref.No. ta221563)
Posted: June 15, 2022
Application Deadline: Open Until Filled

Job Description

Job Description

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Come join the staff at OU HSC and become a part of Oklahoma's premier research university which leads the state in education and career opportunities. OU HSC is one of only four comprehensive academic health centers in the nation with seven professional colleges. We are currently building world-class institutes for the treatment of diabetes and cancer.

This position develops and advises on all aspects of fiscal and administrative affairs of the College of Medicine (COM). Manages team of financial and operational experts. Plans and manages all revenue streams to effectively resource the missions of the college. Serves as the primary staff member responsible to the Executive Dean for planning, analyzing, monitoring, and reporting on the financial and operational affairs of the college. Oversees management of budget, financial systems and processes, and long range financial planning. Has administrative responsibility over Dean’s Office staff and departmental business managers as regards the fiscal and operational matters of the COM and its departments.  This includes fiscal strategy and policy, infrastructure management, and assuring that necessary information technology needs are met. Is a member of the college executive team and represents the college on all non-academic matters across affiliated institutions. Serves on institution-wide committees. Responsibilities also include oversight of the fiscal matters of the medical school’s branch school, the OU-TU School of Community Medicine.

Duties:

  • Manages COM Deans Office Staff in Administration and Finance
  • Manages Departmental Business Administrators in their finance and operational roles
  • Manages infrastructure and information technology needs of the college
  • Works closely with the HSC Office of Administration and Finance to ensure compliance with overall direction and processes for the HSC
  • Works closely with the Executive Dean, other COM deans, and departmental leadership on fiscal policy matters
  • Maintains and updates fiscal policies for the college
  • Directs effective development of the annual budget for the college
  • Reports regularly to the Dean and other University officers on the financial performance versus budget for the college, with appropriate analyses, variances, and recommendations for action to maintain and/or improve financial systems and reports
  • Develops long-range financial forecast for all capital planning of the college
  • Coordinates preparation of the annual budget for the college in accordance with university procedures and timetables
  • Develops financial analysis for various strategies to revise faculty compensation policies
  • Monitors faculty salaries relative to peer institutions as well as internal equity of faculty salaries within the college
  • Directs, trains, and provides oversight and technical assistance to staff responsible for finance, budget, technology, accounting, personnel, business management, and grants and contracts
  • Prepares the supporting documentation along with financial and other information related to faculty new hires and promotions
  • Maintains all administrative records and develops well controlled administrative systems that provide optimal support of college activities
  • Maintains records of all college funds and develops and recommends policies regarding the use of funds
  • Provides strategic input for the resource allocation decisions
  • Accountable for the development of financial information for the college to external and internal agencies including financial liaison
  • Serves as the principal college financial representative in liaison with the University financial officers for issues within the accounting and budgeting area
  • Assures that basic financial systems meet the management and professional needs of the college
  • Responsible for reviewing sponsored project proposals prior to submission, including all grants and contracts, for financial implications
  • Responsible for maintaining accounting oversight for all post-award grants and contracts
  • Performs analyses and recommends financial policies relative to changes in external and internal funding, including state regulations and university policy
  • Member of University, COM, and Health System committees as needed
  • Performs various duties as assigned by the Executive Dean to successfully fulfill the function of the position
 

Job Requirements

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Education: Bachelor's Degree in Accounting, Finance, Business Management or related field.

Experience: 96 months experience in Accounting, Finance, Management, Financial Analysis, or Strategic Project Management.

Skills & Abilities:

  • Ability to think broadly, critically, and plan strategically
  • Ability to effectively create and manage teams of professionals
  • Working knowledge of university and college budgeting practices and procedures
  • Ability to utilize high level fiscal and analytic software and business systems
  • Ability to use independent judgment in applying fiscal policy
  • Ability to reconcile, extract, analyze and monitor accounts
  • Knowledge of health care related business office practices, procedures, and management systems
  • Ability to use problem-solving techniques in systems improvement
  • Ability to communicate effectively, both orally and in writing
  • Ability to establish and maintain effective relationships with faculty, staff, and system leadership
  • Ability to delegate responsibility to complete projects and monitor them to assure desired outcomes
  • Ability to recognize and improve potential problem areas

Strongly Preferred:

  • Experience in an academic environment
  • Master’s Degree in Business Administration (MBA) or Master’s Degree of Health Administration (MHA)

 

Working Conditions: 

  • Physical: Ability to engage in repetitive motion and communicate effectively.
  • Environmental: Standard office environment.
 
Diversity Statement: The University of Oklahoma is committed to achieving a diverse, equitable, and inclusive university community by recognizing each person's unique contributions, background, and perspectives. The University of Oklahoma strives to cultivate a sense of belonging and emotional support for all, recognizing that fostering an inclusive environment for all is vital in the pursuit of academic and inclusive excellence in all aspects of our institutional mission. 
 
Equal Employment Opportunity Statement: The University of Oklahoma, in compliance with all applicable federal and state laws and regulations, does not discriminate based on race, color, national origin, sex, sexual orientation, genetic information, gender identity, gender expression, age, religion, disability, political beliefs, or status as a veteran in any of its policies, practices, or procedures. This includes, but is not limited to, admissions, employment, financial aid, housing, services in educational programs or activities, and health care services that the University operates or provides.