Sr. Admin Support Specialist

University of Oklahoma

Oklahoma, OK

ID: 7102499 (Ref.No. ta221553)
Posted: June 15, 2022
Application Deadline: Open Until Filled

Job Description

Job Description


Come join the staff at OU HSC and become a part of Oklahoma's premier research university which leads the state in education and career opportunities. OU HSC is one of only four comprehensive academic health centers in the nation with seven professional colleges. We are currently building world-class institutes for the treatment of diabetes and cancer. We are looking for a Sr. Admin Support Specialist to join our team!


  • Under general supervision, performs administrative support-oriented job duties, to include but not limited to resolving routine questions and problem, filing maintenance, scheduling appointments, reception, inventory management, typing, report preparation, and correspondence
  • Maintains office files that may be of a confidential nature
  • Schedules various appointments for office personnel and ensures administrative details are completed
  • Receives incoming calls for office personnel and refers to appropriate person
  • Records messages or responds to caller with routine information
  • Serves as a contact person for other employees or the outside public
  • Provides information regarding location or availability of materials, resources, and services
  • Monitors and orders supplies for the office and completes requisitions
  • Responsible for typing correspondence, manuscripts, lectures, grant proposals, and medical information
  • Reviews and responds to routine correspondence for the office personnel
  • Prepares various reports, to include but not limited to expenditures, budgetary records and student or resident rotation schedules
  • Makes copies and assembles materials
  • May act as the payroll coordinator for the department or assists the payroll coordinator by providing oversight
  • Collects time sheets, enters into PeopleSoft, tracks leave, and special pays
  • Opens, routes, and prepares incoming and outgoing mail
  • May run errands for the department.Plans and organizes meetings and programs
  • Makes travel arrangements
  • Performs related duties as assigned to successfully fulfill the function of the position

Job Requirements


Education: High School Diploma or GED

Experience: 24 months office, clerical, or administrative experience. 


  • Knowledge of office procedures
  • General office and customer service skills
  • Knowledge of Microsoft Office Suite (Outlook, Excel, and Word)
  • Excellent interpersonal skills
  • Ability to work independently and as a team player
  • Ability to complete tasks in an efficient and timely manner
  • Must be detail oriented for accuracy of data and information
  • Ability to multitask, be organized, and self-motivated
  • Ability to work in stressful situations
  • Ability to communicate verbally and in writing

Working Conditions:

  • Physical: Sit for prolonged periods. Communicate effectively and listens. Engage in repetitive motion. Use of computer and telephone. Stand, stoop, bend, and reach.
  • Environmental: Standard office environment.


Diversity Statement: The University of Oklahoma is committed to achieving a diverse, equitable, and inclusive university community by recognizing each person's unique contributions, background, and perspectives. The University of Oklahoma strives to cultivate a sense of belonging and emotional support for all, recognizing that fostering an inclusive environment for all is vital in the pursuit of academic and inclusive excellence in all aspects of our institutional mission. 
Equal Employment Opportunity Statement: The University of Oklahoma, in compliance with all applicable federal and state laws and regulations, does not discriminate based on race, color, national origin, sex, sexual orientation, genetic information, gender identity, gender expression, age, religion, disability, political beliefs, or status as a veteran in any of its policies, practices, or procedures. This includes, but is not limited to, admissions, employment, financial aid, housing, services in educational programs or activities, and health care services that the University operates or provides.