Senior Student Program Coordinator (PRE-DOC Program)

University of Oklahoma

Oklahoma, OK

ID: 7102503 (Ref.No. ta221468)
Posted: June 14, 2022
Application Deadline: Open Until Filled

Job Description

Job Description

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Come join the staff at OU HSC and become a part of Oklahoma's premier research university which leads the state in education and career opportunities. OU HSC is one of only four comprehensive academic health centers in the nation with seven professional colleges. We are currently building world-class institutes for the treatment of diabetes and cancer. This position coordinates a student program by planning the program, coordinating activities and projects, distributing information, communicating, troubleshooting, preparing reports, collecting and maintaining data, attending meetings, etc. 

Duties:

  • Program Compliance. Assists the Director of Clinical Education in ensuring that students, faculty, residents, community clinics, and the program are in compliance with all standards and policies set forth by the Liaison Committee on Medical Education (LCME) and the College of Medicine (COM).  
  • Activity Coordination.  Coordinates activities with institutions, counselors, students and professionals to facilitate proper functioning of the student program.
  • Project Coordination.  Coordinates and carries out projects or assignments pertaining to the education, recruitment, or activities of students.  May include counseling student. Designs and maintains data sources, spreadsheets, and databases to track student and program evaluations of the community and campus clinical sites used for metrics, and curriculum/accreditation standards. 
  • Information Distribution. Provides information or counseling to students, academic faculty and community preceptors. Independently responds to a variety of surveys, questionnaires and other requests for information. 
  • Communication.  Communicates with students, faculty, alumni, professionals, administrators, etc.  Acts as the liaison for the program and outside agencies, community facilities and preceptors, other colleges, departments, etc.  Develops and maintains relationships with various agencies, individuals, universities, etc.  
  • Troubleshooting.   Analyzes a variety of problems and carries out special assignments to solve those problems.
  • Report Preparation.  Independently develops original drafts of materials pertaining to student performance in the clinical phase of the program.  Develops annual reports regarding clinical sites and affiliation agreements as required for accreditation reports.  
  • Data Collection.  Collects clinical site data required by the accrediting body. Gathers information through verbal and written inquiry, and evaluates or prepares presentations and reports for clinical division reports. 
  • Data Maintenance.  Maintains various forms of data for the program.  May include student transcripts, records, test scores, personal information, etc.
  • Meeting Attendance.  Attends or visits various events or meetings that involve obtaining support for the program, keeping abreast of current issues, etc. Prepares and maintains minutes for PEC meetings, division meetings and AAPC meetings as directed.
  • As Needed.  Performs various duties as needed to successfully fulfill the function of the position.
 

Job Requirements

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Education:  Bachelor’s Degree in related field

 

Experience:  12 months in student programming, student services, or closely related experience

 
Equivalency:  Will accept 48 months of equivalent experience in lieu of a Bachelor’s Degree
 
Skills/Abilities: 
  • Computer proficiency (MS Office, Word, Excel, Powerpoint, Outlook calendar)
  • Basic application of statistical analysis
  • Willingness/aptitude to learn new technologies
  • Professionalism
  • Work product accuracy
  • Ability to triage work tasks
  • Flexibility, poise, and self-assurance are qualities expected to perform the job competently
Preferred: 
  • Experience in higher education organizations.
  • Administrative assisting, alumni relations and development, and project management.
  • Experience with online learning platform (e.g., D2L, Blackboard)

Working Conditions:

  • Physical: Sit for long periods of time. Occasionally walk and stand. Ability to bend, lift, stoop and carry. Ability to engage in repetitive motions.
  • Environmental: Standard office environment. Frequent exposure to pressure caused by deadlines and busy periods. Ability to work effectively with a wide range of constituencies. 

 

Equal Employment Opportunity Statement:  The University of Oklahoma, in compliance with all applicable federal and state laws and regulations, does not discriminate on the basis of race, color, national origin, sex, sexual orientation, genetic information, gender identity, gender expression, age, religion, disability, political beliefs, or status as a veteran in any of its policies, practices, or procedures. This includes, but is not limited to, admissions, employment, financial aid, housing, services in educational programs or activities, and health care services that the University operates or provides.

Diversity Statement:  The University of Oklahoma is committed to achieving a diverse, equitable, and inclusive university community by recognizing each person's unique contributions, background, and perspectives. The University of Oklahoma strives to cultivate a sense of belonging and emotional support for all, recognizing that fostering an inclusive environment for all is vital in the pursuit of academic and inclusive excellence in all aspects of our institutional mission.