Assistant Athletic Director for Compliance

Saint Mary’s College of California

Moraga, CA

ID: 7103535 (Ref.No. 3161598)
Posted: June 20, 2022
Application Deadline: Open Until Filled

Job Description

Job Type: Full Time
Job Number: 2015-1603377
Location: CA 94556, CA
Department: Athletic Department
Closing: 7/10/2022 11:59 PM Pacific

Founded in 1863, Saint Mary's is a residential campus nestled 20 miles east of San Francisco in the picturesque Moraga Valley. Based in the Catholic, Lasallian and Liberal Arts traditions, Saint Mary's currently enrolls more than 4,000 students from diverse backgrounds in undergraduate and graduate programs. The De La Salle Christian Brothers, the largest teaching order of the Roman Catholic Church, guide the spiritual and academic character of the College.

As a comprehensive and independent institution, Saint Mary's offers undergraduate and graduate programs integrating liberal and professional education. Saint Mary's reputation for excellence, innovation, and responsiveness in education stems from its vibrant heritage as a Catholic, Lasallian and Liberal Arts institution. An outstanding, committed faculty and staff that value shared inquiry, integrative learning, and student interaction bring these traditions to life in the 21st century. The College is committed to the educational benefits of diversity.

The Assistant Athletic Director for Compliance reports to the Deputy Director of Athletics for Internal Operations and serves as the liaison between the College and the NCAA and West Coast Conference in regard to all compliance and eligibility issues. Is responsible for enforcing, monitoring, and implementing best practices in NCAA and conference compliance within the Athletics Department, Saint Mary's College, and with representatives of athletics interests/boosters. This position will be directly responsible for monitoring the eligibility of student-athletes as well as prospective student-athletes as it relates to to academic eligibility, amateurism, and outside competition. The incumbent will manage the official squad lists for all intercollegiate sports and coordinate NCAA certification team meetings. This position also serves as the liaison between the Athletic Department and the Admissions and Academic Misconduct offices, and supervises the Associate Director of Athletics for Compliance -2 and office graduate coordinators/intern program.

Compliance & Monitoring:
a. Liaison between the College and the NCAA and West Coast Conference regarding all compliance issues.
b. Conducts and oversees all NCAA and West Coast Conference (WCC) bylaw interpretations for all athletic staff, student-athletes, institutional staff and faculty, and outside athletics interests.
c. Conducts all investigations and reporting of NCAA and/or WCC violations. Works closely with College Counsel regarding applicable legal issues.
d. Collects all medical documentation and drafts and submits medical hardship requests to the WCC on a bi-annual basis.
e. Oversees the monitoring and tracking of all compliance documentation submitted by athletic staff (recruiting logs, countable hours, camps and clinics, playing and practice seasons, student-athlete employment, etc.).
f. Drafts and submits legislative relief waivers to the NCAA as needed.
g. Tracks the NCAA and WCC legislative proposals and submits the institution's votes when necessary.
h. Coordinates and approves updates to both the institution's athletics compliance manual and department policy manual on an annual basis or as necessary.
i. Represents the College at the WCC Compliance meetings which occur monthly via conference call and annually in person.
j. Represents the compliance office at monthly administrative meetings and provides education and support at monthly head coaches meetings.
k. Responsible for annual reporting to the NCAA (eg. demographic report, grant-in-aid report, sport sponsorship, etc.).
l. Administers the annual NCAA coaches' certification recruiting exam to all coaches.

Initial Eligibility, Continuing Eligibility, Squad List Management:
a. Directly responsible for monitoring the eligibility of prospective student-athletes during the recruitment phase until full-time enrollment at the college.
b. Acts as institutional contact for the NCAA Eligibility Center.
c. Responsible for approving all recruiting visits and maintaining visit paperwork.
d. Provides rules education regarding NCAA and WCC eligibility requirements to all prospective student-athletes who take recruiting visits.
e. Will act as liaison to Academic Support in monitoring the continuing eligibility of enrolled student-athletes as it relates to academic eligibility, amateurism, and outside competition.
f. Coordinates the Continuing Eligibility Certification Committee. Provides relevant interpretations to the Committee on Bylaw 14 ramifications with continuing eligibility members. Provides rules education to Committee on Bylaw 14 rules, proposals, and changes.

Squad List Management, Participation Tracking, Extenuating eligibility circumstances:
a. Directly responsible for maintaining the official squad lists for all 16 intercollegiate sports.
b. Tracks the participation of all student-athletes, including post season reporting, season of competition tracking, and verifying both minimum sponsorship requirements and maximum competition limits have not been exceeded.
c. Oversees the coordination of additions and removals of student-athletes and all involved parties.
d. This position will manage all releases and tracers for incoming and outgoing student-athletes. This position is the point-person for the NCAA Transfer portal.
e. Files NCAA participation waivers such as clock extension, season-of-competition, and denied opportunity waivers.

a. Acts as the liaison between the Athletics Department and the Admissions Office regarding prospective student-athletes.
b. Reviews transcripts and maintains files for all prospective student-athletes. Organizes and submits academic records to Admissions.
c. Prepares files for special admit committee review.
d. Acts as the compliance member of the committee that reviews special admit requests.

a. Associate Director of Athletics from Compliance - 2.
b. Student interns
c. Compliance contact for NCAA Drug Testing program

Other Duties as assigned:
Enrollment Group member, Athletic Oversight Committee member, search committees, special projects as assigned by Athletics Director, Deputy Athletics Director, or General Counsel.

Experience and Qualifications
Education: REQUIRED: Bachelors degree PREFERRED: Masters or law degree

Experience: At least 5 years experience in a NCAA Compliance office (preferably Division I) or other related area.

Skills/Abilities: Strong written, verbal and computer skills required; experience in policy analysis and/or legal briefing preferred; thorough knowledge of the NCAA rules and regulations; thorough knowledge of the Compliance Assistant software and NCAA Legislative Database required; ability to interpret and apply NCAA rules and regulations; ability to compose and appropriately format correspondence and reports.

Licenses & Certifications: N/A

Other Requirements: Occasional evening and weekend work will be required.

Supplemental Information
Supplemental Information Application Instructions: Please apply online at
Include a cover letter that specifically addresses how you meet the qualifications and are prepared to support the mission of the College

  1. A resume
  2. The name and contact information for three (3) professional references.
  3. In applying for a position, candidates sign a consent authorizing a broader inquiry which may include reference checks, a motor vehicle check, and a third party background check.

Saint Mary's is an equal employment opportunity employer. We support inclusive excellence and are committed to creating a safe and welcoming community for all.

College policy prohibits discrimination based on race, color, religion, national origin, ancestry, age, gender, sexual orientation, marital status, medical condition, physical or mental disability, gender stereotyping, and gender identity, taking a protected leave (e.g. family medical or pregnancy leave), or on any other basis protected by applicable laws.

Saint Mary's College annually collects information about campus crimes and other reportable incidents in accordance with the federal Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act. To view the Saint Mary's College Report, please go to the Public Safety website at To request a paper copy please call Public Safety at (925) 631-4284. The report includes the type of crime, venue, and number of occurrences.

Please apply online at

We envision a community that goes beyond tolerance of differences to one guided by social justice, cultural competence and engaged citizenship. We know we can reach greater heights of excellence by learning from diverse people.