Academic Advisor

University of Oklahoma

Oklahoma, OK

ID: 7103890 (Ref.No. ta221634)
Posted: June 24, 2022
Application Deadline: Open Until Filled

Job Description

Job Description


The Weitzenhoffer Family College of Fine Arts Dean's Office is excited to announce our search for an Academic Advisor. This position will serve as the primary undergraduate academic advising resource for the School of Music. This role works and collaborates with students, faculty, and staff and must be able to do so in a professional and competent manner. Primary job functions include: advising students into courses each semester, auditing degree progress, responding to questions about academic policies and procedures, and process student forms and petitions. Perform a variety of other tasks including some recruitment events, participate in the college's convocation ceremonies, maintain student records, visit with prospective students, and other duties related to student services functions.

Essential duties:

  • Serves as a Campus Security Authority (CSA) by fulfilling training and reporting obligations related to campus safety protocols.
  • Counsels and advises students and prospective students.  Tracks academic progress.
  • Receives, screens, and responds to student and parent academic inquiries verbally and in writing.
  • Provides general information regarding academic<strong> </strong>issues.
  • Assists in the maintenance of student records.
  • Provides input for the development and revision of informational materials.
  • Assists with data collection and statistical reporting.
  • Performs various duties as needed to successfully fulfill the function of the position.
  • Attend staff development and training

Job Requirements


Required Education: Bachelor's Degree. 

Equivalency/Substitution:  Will accept 48 months academic advising or student services experience in lieu of a Bachelor's degree 


  • Ability to speak, read and write clear, concise English.
  • Ability to work independently
  • Computer skills, including proficiency in navigating and maintaining databases
  • Detail oriented for accuracy of data and information
  • Highly organized and ability to handle multiple projects and deadlines
  • Ability to communicate well and build rapport quickly with students, faculty and staff
  • Ability to read and interpret policy as well as State and Federal regulations
  • Efficient in Microsoft Office


  • None

Advertised Physical Requirements:

  • Physical: Sitting for long periods of time. 
  • Frequent talking. 
  • Occasionally stands and walks.
  • Ability to engage in repetitive motion. 
  • Environmental: Standard office environment. 
  • Frequent exposure to pressure caused by deadlines and busy periods.
  • Ability to work effectively with a wide range of constituencies. 
  • Requires contact with other departments and university officials.
  • Lift 20 lbs

Departmental Preferences:

  • Master's Degree Preferred in adult and higher education, or music related degree.  
  • Previous experience in academic advising

Supervision:  None

Special Instructions:

Diversity Statement

  • The University of Oklahoma is committed to achieving a diverse, equitable, and inclusive university community by recognizing each person's unique contributions, background, and perspectives. The University of Oklahoma strives to cultivate a sense of belonging and emotional support for all, recognizing that fostering an inclusive environment for all is vital in the pursuit of academic and inclusive excellence in all aspects of our institutional mission.

Equal Employment Opportunity Statement

  • The University of Oklahoma, in compliance with all applicable federal and state laws and regulations, does not discriminate based on race, color, national origin, sex, sexual orientation, genetic information, gender identity, gender expression, age, religion, disability, political beliefs, or status as a veteran in any of its policies, practices, or procedures. This includes, but is not limited to, admissions, employment, financial aid, housing, services in educational programs or activities, and health care services that the University operates or provides.