Medical Education Pathways and DEI Coordinator- TULSA

University of Oklahoma

Oklahoma, OK

ID: 7104299 (Ref.No. ta221707)
Posted: June 29, 2022
Application Deadline: Open Until Filled

Job Description

Job Description


Medical Education Pathways and DEI Coordinator



Coordinates and manages all activities related to the Graduate Medical Education (GME) Recruitment and Post-Baccalaureate Pathway Programs:

  • Coordinates and carries out new and existing projects or assignments
  • Performs advanced level administrative support duties. 
  • Supports leadership ensuring successful outcomes of projects and assignments are completed in a timely manner.
  • Interfaces and serves as liaison with other programs of the School of Community Medicine (SCM), the Office of Equity and Community Engagement and campus partners. 
  • Work with multiple campus and community partners to develop, plan and help facilitate meetings, interview days and other events with undergraduate and current medical students. 
  • Performs related duties as assigned or as required to successfully fulfill functions of the position.
  • Assist in creating a campus environment that educates and affirms diversity and supports SCM’s campus development to become a more inclusive campus.


Primary Tasks and Responsibilities

  • Recruitment
    • Develop and maintain relationships with statewide premed/pre-health advisors. 
    • Present at premed club meetings at local universities, attend career/graduate fairs at local, state and regional colleges and universities.  Some evening hours with these. Special focus on HBCUs undergraduate and graduate medical institutions.
    • Develop recruitment plan
  • Organize MD 2nd Look weekend: coordinate event during weekend, communicate with applicants, coordinate with residency programs and other faculty/staff, room scheduling, parking passes, work with admin staff to coordinate catering and other logistics.  
  • Marketing to Prospective Students: help with social media, web updates, marketing materials etc.
    • Develop and implement social media plan
    • Work with current students/resident and faculty to promote the SCM through web and social media
  • Diversity Pathway Programs
    • Underrepresented in Medicine (URiM) Clerkship Stipend: Develop relationships with local and regional Underrepresented Minority (URM) organizations and student affairs offices, attend residency fairs in order to promote our residency programs and opportunities
    • 2nd Look Weekend: coordination with GME office
    • Post-Baccalaureate Program: work closely with admissions to identify candidates, recruit and coordinate admissions process and selection of post-baccalaureate program students, coordinate with Rogers State University coordinator, work with SCM faculty to coordinate SCM pre-matriculation course, coordinate research and volunteer activities for students, track metrics of program, report progress and identify additional needs and ways to improve program based on feedback
    • Others
  • Special Projects and Events
    • Virtual Meet and Greet with GME programs
    • Assist when needed OU Health Marketing and Communications Community Partnership and Special Events
  • Prepare and present analyses, reports, and marketing materials to a wide variety of both internal and external audiences
  • Collaborate with additional student groups, campus departments, and community partners to provide cultural and educational initiatives as deemed appropriate.
  • Support projects and other duties assigned by the Assistant Deans for Equity and Community Engagement & Student Services.
  • Assist the Office of Research Development and Scholarly Activity (ORDSA) with efforts related to DE&I in research
    • Assist in the coordination of research events (e.g. Research Forum) DE&I special categories and other related initiatives
    • Coordination of Research DE&I training events (e.g. Annual workshops)
    • Assist in ORDSA assessments and reporting regarding SCM research activities
    • Assist the ORDSA DE&I director with updating research policies and procedures to meet best-practice guidelines




Job Requirements





  • Bachelor’s Degree in Business, Project Management, Public Health Administration, Health, Education or related field.
  • Will accept 48 months of equivalent experience in a closely related field in lieu of a Bachelor's degree for a total of 72 months of related experience.



  • 24 months’ administrative experience preferably at the university level, and 12 months’ experience in teaching health education or health careers, or in a closely related field.


Knowledge, Skills and Abilities:

  • Highly proficient in MS Office applications: Outlook, Word, and Excel.
  • Highly proficient in virtual communication strategies: Zoom, WebEx, others.
  • High level of planning, coordinating and prioritizing skills.
  • Strong organizational skills with attention to detail, including ability to work on multiple projects simultaneously.
  • Strong interpersonal and public speaking skills. 
  • Must be able to collect data and track outcomes.
  • Ability to make independent decisions and judgment when following broad instructions
  • Ability to work effectively with a wide range of groups, both on and off campus.
  • Must be able to adhere to university policies.
  • Must have the ability to work with a team.


Working Conditions:

  • Physical:
    • Sit for prolonged periods.
    • Communicate effectively and listen.
    • Use of a computer.
    • Manual dexterity.
  • Environmental:
    • Standard Office Environment. 
    • Some travel to external sites which may require evening hours.


Equal Employment Opportunity Statement:  The University of Oklahoma, in compliance with all applicable federal and state laws and regulations, does not discriminate on the basis of race, color, national origin, sex, sexual orientation, genetic information, gender identity, gender expression, age, religion, disability, political beliefs, or status as a veteran in any of its policies, practices, or procedures. This includes, but is not limited to, admissions, employment, financial aid, housing, services in educational programs or activities, and health care services that the University operates or provides.

Diversity Statement:  The University of Oklahoma is committed to achieving a diverse, equitable, and inclusive university community by recognizing each person's unique contributions, background, and perspectives. The University of Oklahoma strives to cultivate a sense of belonging and emotional support for all, recognizing that fostering an inclusive environment for all is vital in the pursuit of academic and inclusive excellence in all aspects of our institutional mission.