Administrative Assistant and Project Coordinator- TULSA

University of Oklahoma

Oklahoma, OK

ID: 7104491 (Ref.No. ta221643)
Posted: July 1, 2022
Application Deadline: Open Until Filled

Job Description

Job Description


Administrative Assistant and Project Coordinator


Position Information: 

The successful candidate will provide support-oriented job duties to the OU Physicians and School of Community Medicine Executive Director for Clinical Operations and the Chief Project Manager.  We are looking for someone who is detail oriented and skilled in managing multiple complex calendars and a track record in successfully coordinating projects.


Essential Duties:

  • Duties are complex and of an advanced nature.
  • Plans and coordinates all activities related to specific project, such as uniform account management and employee onboarding schedules.
  • Interfaces and serves as liaison with Campus, College and department administration to accomplish project(s) outcomes.
  • Serves as contact person for employees and outside public/vendors.
  • Establishes and maintains on-going reporting processes.
  • Prepares various reports.
  • Answers questions, provides information and handles complaints for internal customers.
  • Documents minutes from various meetings.
  • Attends meetings, workgroup sessions and seminars.
  • Performs related duties as assigned or as required to successfully fulfill functions of the position.

Job Requirements




Working Conditions:

  • Physical: Sit for prolonged periods. Communicate effectively and listen. Use of a computer. Manual dexterity.
  • Environmental: Standard Office Environment.



  • Required: 24 months of project management experience. 12 months administrative assistant or support position.


  • Required: Bachelor's degree in Project Management, Business, Accounting, or related field.
  • Equivalency/Substitution: Will accept 48 months of related experience in lieu of the Bachelor's degree for a total of 72 months of related experience.


Knowledge, Skills & Abilities:

  • Advanced organization and communication skills.
  • Excellent computer skills.
  • Ability to make independent decisions and judgment when following broad instructions.
  • Ability to plan, coordinate, and prioritize workload.
  • Advanced level of analytical, evaluative, and constructive thinking.


Diversity Statement:

The University of Oklahoma is committed to achieving a diverse, equitable, and inclusive university community by recognizing each person's unique contributions, background, and perspectives. The University of Oklahoma strives to cultivate a sense of belonging and emotional support for all, recognizing that fostering an inclusive environment for all is vital in the pursuit of academic and inclusive excellence in all aspects of our institutional mission.

Equal Employment Opportunity Statement:

The University of Oklahoma, in compliance with all applicable federal and state laws and regulations, does not discriminate based on race, color, national origin, sex, sexual orientation, genetic information, gender identity, gender expression, age, religion, disability, political beliefs, or status as a veteran in any of its policies, practices, or procedures. This includes, but is not limited to, admissions, employment, financial aid, housing, services in educational programs or activities, and health care services that the University operates or provides