Lead Administrative Support Specialist
University of Oklahoma
Oklahoma, OK
ID: 7104492 (Ref.No. ta221704)
Posted: July 1, 2022
Application Deadline: Open Until Filled
Job Description
Job Description
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Maintains office files that may be of a confidential nature such as patient or personnel information
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Schedules various appointments for office personnel and ensures administrative details are completed
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Makes travel arrangements
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Receives incoming calls for office personnel and refers calls to appropriate personnel
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Records messages or responds to caller with routine information
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Serves as a contact person for employees or the outside public
- Responsible for typing and proofreading letters, manuscripts, lectures, grant proposals, and medical information
- Reviews and responds to routine correspondence for the office personnel and sometimes in the name of the supervisor
- Drafts replies to such correspondence with minimal instruction
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Prepares various reports in CONCUR to creare expence reports for reimbursements for physicians and allied health employees in four(4) Divisions
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Distributes various forms of information to office personnel such as mail or newsletters
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Will also assist with the preparation and distribution of the newletter
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Answers questions, provides information and handles complaints for internal and external customers
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Maintenace of the department website and social media accounts
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Plans, coordinates, and expedites special activities or projects that require specialized training or creative thought
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Update the on-call schedule in Smart-web monthly
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Provides back-up coverage for departmental surgery scheduling
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Performs related duties as assigned to successfully fulfill the function of the position
Job Requirements
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Advanced knowledge of office procedures
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Office management and customer service skills
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Advanced knowledge of Microsoft Office Suite (Outlook, Excel, and Word)
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Excellent interpersonal skills
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Ability to work independently and as a team player
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Ability to complete tasks in an efficient and timely manner
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Must be detail oriented for accuracy of data and information
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Ability to multitask, be organized, and self-motivated
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Ability to work in stressful situations and meet deadlines in a timely manner
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Ability to communicate verbally and in writing
- Physical: Sit for prolonged periods. Communicate effectively and listens. Engages in repetitive motion. Stand, reach, stoop, and bend.
- Environmental: Standard office environment
Equal Employment Opportunity Statement
The University of Oklahoma, in compliance with all applicable federal and state laws and regulations, does not discriminate on the basis of race, color, national origin, sex, sexual orientation, genetic information, gender identity, gender expression, age, religion, disability, political beliefs, or status as a veteran in any of its policies, practices, or procedures. This includes, but is not limited to, admissions, employment, financial aid, housing, services in educational programs or activities, and health care services that the University operates or provides.
Diversity Statement
The University of Oklahoma is committed to achieving a diverse, equitable, and inclusive university community by recognizing each person's unique contributions, background, and perspectives. The University of Oklahoma strives to cultivate a sense of belonging and emotional support for all, recognizing that fostering an inclusive environment for all is vital in the pursuit of academic and inclusive excellence in all aspects of our institutional mission.