Adminstrative Manager

University of Oklahoma

Oklahoma, OK

ID: 7104521 (Ref.No. ta221712)
Posted: July 2, 2022
Application Deadline: Open Until Filled

Job Description

Job Description


Come join the staff at OU HSC and become a part of Oklahoma's premier research university which leads the state in education and career opportunities. OU HSC is one of only four comprehensive academic health centers in the nation with seven professional colleges. We are currently building world-class institutes for the treatment of diabetes and cancer. We are looking for an Administrative Manager to join our team!


This position Manages an office staff and performs accounting duties, financial analysis, payroll coordination, budget and report preparation, policy development, etc. This position is within the Pediatric Diabetes/Endocrinology Section.


  • Accounting.  Manages all accounts for the department.  Reconciles accounts monthly and creates cost spending certification reports.  Monitors and ensures money is spent correctly.  Sets up new vendors and ensures invoices are put on correct accounts.  Makes cash deposits into special accounts. 
  • Financial Analysis.  Analyzes departmental financial procedures.  Makes recommendations for change and develops strategy for change. 
  • Payroll Coordination.  Acts as the payroll coordinator for the department or assists the payroll coordinator by providing oversight.  Collects time sheets, enters into PeopleSoft, tracks leave, completes ETR’s, and special pays. Picks up pay checks at the end of the month or on the 15th as needed.
  • Personnel Supervision.  Supervises office staff.  Responsible for hiring, firing, training, conducting performance appraisals, disciplining, delegating tasks, overseeing work, and development.  Anticipates staffing needs by analyzing workflow, strengths of employees, etc. 
  • Budget Preparation.  Prepares departmental budget. 
  • Report Preparation.  Prepares monthly reports for balanced accounts, verification reports, management reports, etc.  Routes to appropriate personnel.  May assist with other reports for grants, animal facilities, etc. 
  • Policy Development.  Develops departmental policy by analyzing current procedures, work issues, current events, etc.  Maintains policy and procedure manuals and documents process. 
  • As Needed.  Performs various duties as needed to successfully fulfill the function of the position.

Job Requirements


Education:  Bachelor’s Degree in Accounting, Finance, Business Management, or related field


Experience:  24 months experience as a manager in an Accounting, Finance, or Business Office


Equivalent/ Substitution: Will accept 48 months equivalent experience in lieu of a Bachelor’s Degree for a total of 72 months related experience.



  • Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint)
  • Detail oriented for accuracy of data and information
  • Highly organized and ability to handle multiple projects and deadlines
  • Ability to communicate well and build rapport with students, faculty and staff
  • Ability to produce reports
  • Ability to multitasks and meet deadlines in a timely manner

Working Conditions:

  • Physical: Sit for prolonged periods. Communicate effectively. Engage in repetitive motion. Use of computer, calculator, and telephone.
  • Environmental: Standard office environment.



Equal Employment Opportunity Statement  

The University of Oklahoma, in compliance with all applicable federal and state laws and regulations, does not discriminate on the basis of race, color, national origin, sex, sexual orientation, genetic information, gender identity, gender expression, age, religion, disability, political beliefs, or status as a veteran in any of its policies, practices, or procedures. This includes, but is not limited to, admissions, employment, financial aid, housing, services in educational programs or activities, and health care services that the University operates or provides.  

Diversity Statement  

The University of Oklahoma is committed to achieving a diverse, equitable, and inclusive university community by recognizing each person's unique contributions, background, and perspectives. The University of Oklahoma strives to cultivate a sense of belonging and emotional support for all, recognizing that fostering an inclusive environment for all is vital in the pursuit of academic and inclusive excellence in all aspects of our institutional mission.