Accounting Specialist Senior

Northwestern University

Evanston, IL

ID: 7104661
Posted: July 6, 2022
Application Deadline: Open Until Filled

Job Description

Job Summary:

The role will support Facilities’ mission and values by exhibiting the following: inclusiveness, respect, initiative, collaboration, innovation, and accountability. The incumbent will strive to provide excellent service when performing job responsibilities and will practice safe work procedures, and follow safety rules at all times.

Provides day-to-day financial & accounting support using an advanced knowledge of applicable skills, methods & practices & some innovation, analysis, & reasoning to choose appropriate alternatives from among pre-defined policies & procedures to complete work that includes successive steps & involves some non-routine problems &/or decisions. Specifically, the transactional execution of requisitions related to services and maintenance material, billing research, jobcost reconciliation, cost adjustments, encumbrance resolution, requisition troubleshooting and other general accounting activities.
Applies industry and professional standards, university policy and procedure, federal and state laws and other regulations.
Provides administrative &/or clerical support for the finance and administration group, specifically surrounding procurement, billing and general accounting activities.
Specific Responsibilities:


Updates calendar, spreadsheets, templates & forms; monitors submissions.
Completes reconciliation procedures.
Creates summary reports.
Analysis, Statements & Reporting:

Provides reports to managers/PIs in tracking payment status & notification when balances & activities do not comply with policy, procedures or are inadequately prepared.
Creates reports & queries; reviews for incomplete records, data entry errors, &/or accounting mistakes.
May analyze open encumbrances that are no longer valid & recommend appropriate modifications to ensure smooth processing of financial transactions.

Completes & maintains transactions in enterprise systems.
Provides review and oversight of all types of financial transactions some of which may be complex in regard to size or duration of account.
Reviews; ensures approval based on alternatives regarding practice & policy.
Troubleshoots problems.
Performs vendor/account research as needed.
Obtains additional information from or provides instruction & guidance for customers/vendors; corrects or escalates.
Accesses multiple banking systems to process transactions, retrieve information, &/or initiate wire transfers.
Provides financial policy interpretation to determine the validity of customer requests & ensure compliance.
Enters information into database.

Provides excellent customer service, over the phone and in person answering standard questions regarding status of requests, policies and procedures for processing transactions, &/or instructions for completing paperwork.
Instructs & advises regarding options and appropriate courses of action & follows-up inquiries to ensure customer satisfaction.
Completes other administrative &/or clerical activities such as organizing meetings; reserving AV equipment.

Assists with training of new staff members
Creates & provides financial training on practice, procedure, policy &/or laws & regulations to customers.

Supervises or leads temporary, part-time or work study students.
Provides guidance to junior employees.

Performs other duties as assigned.
Minimum Qualifications:

High school diploma or the equivalent.
3 years accounting &/or bookkeeping or other relevant experience.
Minimum Competencies: (Skills, knowledge, and abilities.)

Excellent computer skills including proficiency in the use of spreadsheet, database and word processing software.
Familiarity with financial reporting.
Preferred Qualifications:

Working familiarity of Oracle based enterprise software (PeopleSoft) or other financial systems
Experience in procurement, pricing or inventory
Experience in financial modeling, business analysis
Preferred Competencies: (Skills, knowledge, and abilities)

Extremely strong Microsoft Excel skills
Strong organizational skills and attention to detail
Ability to multi-task and work in a challenging fast paced environment
Excellent written and verbal communication skills