Administrative Manager

University of Oklahoma

Oklahoma, OK

ID: 7106223 (Ref.No. ta221940)
Posted: July 22, 2022
Application Deadline: Open Until Filled

Job Description

Job Description

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The Department of Oncology Science has an exciting new job opportunity that could be right for you. The Administrative Manager is responsible overall operation, administration, and performance of a department on behalf of the Chair, or other designated executive, to include but not limited to full responsibility for accounting duties, financial analysis, payroll coordination, budget and report preparation, and policy development.

Duties:

  • Provides direct administrative management to department, and direct administrative assistance to department chair
  • Manages the day-to-day business operations of the department
  • Activities may include, but are not limited to, the following administrative and financial aspects: monthly projections of account budgets and spending trends; reallocation of budgets/funds; payroll tracking and changes; preparing departmental budget
  • Analyzes departmental financial procedures
  • Makes recommendations for change and develops strategy for change
  • Supervises office staff. Responsible for hiring, firing, training, conducting performance appraisals, disciplining, delegating tasks, overseeing work, and development
  • Anticipates staffing needs by analyzing workflow, strengths of employees, etc.
  • Prepares monthly reports for balanced accounts, verification reports, management reports, etc.
  • Routes to appropriate personnel. May assist with other reports for grants
  • Assists with developing departmental policy by analyzing current procedures, work issues, current events, etc.
  • Maintains policy and procedure manuals and documents process
  • Performs various duties as needed to successfully fulfill the function of the position
 

Job Requirements

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Education: Bachelor's Degree in Business Administration, Accounting, Finance, or related field

Experience: 24 months experience as a manager in an Accounting, Finance, or Business Office

Equivalence/Substitution:  Will accept 48 months related experience in lieu of the Bachelor's Degree for a total of 72 months related experience

Skills:

  • Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint)
  • Detail oriented for accuracy of data and information
  • Highly organized and ability to handle multiple projects and deadlines
  • Ability to communicate well and build rapport with students, faculty and staff Ability to produce reports
  • Ability to multitasks and meet deadlines in a timely manner

Working Conditions:

  • Physical: Sit for prolonged periods. Communicate effectively. Engage in repetitive motion. Use of computer, calculator, and telephone.
  • Environmental: Standard office environment.

 

Equal Employment Opportunity Statement  

The University of Oklahoma, in compliance with all applicable federal and state laws and regulations, does not discriminate on the basis of race, color, national origin, sex, sexual orientation, genetic information, gender identity, gender expression, age, religion, disability, political beliefs, or status as a veteran in any of its policies, practices, or procedures. This includes, but is not limited to, admissions, employment, financial aid, housing, services in educational programs or activities, and health care services that the University operates or provides.  

Diversity Statement  

The University of Oklahoma is committed to achieving a diverse, equitable, and inclusive university community by recognizing each person's unique contributions, background, and perspectives. The University of Oklahoma strives to cultivate a sense of belonging and emotional support for all, recognizing that fostering an inclusive environment for all is vital in the pursuit of academic and inclusive excellence in all aspects of our institutional mission.