Posted: August 3, 2022
Application Deadline: Open Until Filled
Job DescriptionAbout Sacred Heart University:
As the second-largest independent Catholic university in New England, and one of the fastest-growing in the U.S., Sacred Heart University is a national leader in shaping higher education for the 21st century. SHU offers nearly 90 undergraduate, graduate, doctoral and certificate programs on its Fairfield, Conn., campus. Sacred Heart also has satellites in Connecticut, Luxembourg and Ireland and offers online programs. More than 9,000 students attend the University's nine colleges and schools: Arts & Sciences; Communication, Media & the Arts; Social Work; Computer Science & Engineering; Health Professions; the Isabelle Farrington College of Education and Human Development; the Jack Welch College of Business & Technology; the Dr. Susan L. Davis, R.N., & Richard J. Henley College of Nursing; and St. Vincent's College. Sacred Heart stands out from other Catholic institutions as it was established and led by laity. The contemporary Catholic university is rooted in the rich Catholic intellectual tradition and the liberal arts, and at the same time cultivates students to be forward thinkers who enact change-in their own lives, professions and in their communities. The Princeton Review includes SHU in its Best 387 Colleges-2022 Edition, "Best Northeastern" and Best Business Schools-2021 Edition. Sacred Heart is home to the award-winning, NPR-affiliated radio station, WSHU, a Division I athletics program and an impressive performing arts program that includes choir, band, dance and theatre.
View SHU's Faculty Experts Here
Business Office administrator for processes and procedures relating to e-procurement, vendor management, disbursements, e-commerce, general ledger import processing, and journal entry record retention.
Develop a proficient understanding of Non-For-Profit Accounting Standards, Sacred Heart Internal/External Financial Reporting Systems, Budgets, and GAAP Audited Financial Statements.
Assume all administrative duties as it pertains to Sacred Heart University's e-procurement systems; SHU eBuy and Concur expense at SHU. Duties to include: email support monitoring to assist staff/faculty inquiries; review reports for accuracy and compliance with University policies; as well as administrative duties pertaining to maintenance of workflow and import/export error correction.
Manage the substitute W-9 and W-8 submission process and input vendors into SHU's enterprise resource planning software system (ERP).
Business office liaison for the University's e-commerce platform (eMarket). Work with faculty/staff to create new pages for newly requested e-commerce products. Develop and document a policy and procedure for eMarket request approvals and work with IT to automate the request process.
Manage process for student account refunds processed through accounts payable. Submit weekly Bank Mobile student refund requests through SHU eBuy. Work with the Bursar's office, and Business office Accountant/Analyst to set up a form to process accounts payable student refunds through our e-procurement system.
Responsible for processing all general ledger imports, as well as uploading and linking all journal entries into the University's web-based storage software program.
Process all Business Office purchase orders and invoices.
All other duties as assigned.
Statement of Personal & Organizational Responsibility for Diversity and Inclusion
Actively promote a collegial environment and consciously apply our mission and values to create a culture of inclusion and belonging; a safe space where all may thrive and succeed. Participate in developmental activities to increase understanding and awareness of issues related to diversity, equity and inclusion; apply that understanding to guide your approach to all aspects of your job and the community as a whole. Demonstrate that we are "Stronger Together" as described in the Office for Diversity & Inclusion's Mission and Vision statements.
Knowledge and Skills Required:
Associates or Bachelor's degree, in Accounting
3-5 years relevant work experience.
Strong knowledge of MS Office, specifically with Excel.
Excellent analytical, interpersonal, communication, problem-solving and organizational skills.
Good understanding of accounting principle and practices, specifically related to disbursement cycles, expense compliance, and related accounting systems.
Comfort dealing with all levels of management.
Ability to learn new responsibilities and to work independently..
Ability to research and troubleshoot process exceptions.