Lead Contract/Grant Coordinator

University of Oklahoma

Oklahoma, OK

ID: 7107439 (Ref.No. ta220474)
Posted: August 5, 2022
Application Deadline: Open Until Filled

Job Description

Job Description

Provides professional staff support in grant proposal submission activities.
  • Collaborates with leadership to develop a proposal services infrastructure to facilitate and enhance proposal submissions by members.
  • Under minimal supervision, responsibilities consist of upper-level research program management duties that require a deep understanding of research administration concepts, guidelines, principles, and practices.
  • Coordinates duties with research administration and financial management programs, policies, and guidelines.
  • Performs grant proposal submission support.
  • Leads all large, complex or multi-PI grant submissions.
  • Ensures that Proposal Services Core database is current and ensures system captures all information needed for internal and external reporting requirements.
  • Updates management on activities of Proposal Services Core.
  • Communicates with Principal Investigators and the University Office of Research Administration regarding grant proposal submissions.
  • Presents information regarding grant proposal submissions to groups.
  • Attends grant proposal planning meetings and proposal writing groups.
  • Conducts analysis of Proposal Services Core metrics and reports results to management.
  • Reviews complex RFAs, RFPs, and other funding announcements.
  • Provides advice to leadership and investigative teams about grant application requirements.
  • Coordinates report preparation and/or submission of reports to sponsors, Research Programs, and leadership.
  • Performs various forms of research, information gathering, problem solving, and interpretation of policies and procedures related to grant and contract proposals.
  • Assists in office efforts to identify funding opportunities.
  • Keeps abreast of changes in Research Administration field, including changes made to federal regulations and specific agency requirements and procedures.
  • Communicates changes to staff and management.
  • Supervises support personnel including other exempt employees including Program or Project Coordinators.
  • Selects, trains, delegates tasks, and conducts performance appraisals.
  • Performs various duties to successfully fulfill the function of the position.

Job Requirements

Education: Bachelor's Degree and 
  • 60 months experience in grant proposal submission and/or research administration  
Equivalent/Substitution: Will accept 48 months experience in grant proposal submissions and/or research administration in lieu of the Bachelor's Degree for a total of 108 months experience.
  • Advanced working knowledge of databases and electronic tools related to funding opportunity dissemination (e.g. Community of Science).
  • Advanced knowledge of Microsoft Office Suite (Outlook, Word, PowerPoint, and Excel)
  • Advanced knowledge of pre-award grant submission process and federal application requirements.
  • Advanced organization skills
  • Ability to communicate verbally and in writing.
  • Ability to perform multitasks and handle stressful situations.
  • Ability to exercise discretion.
  • Ability to ask questions to determine the proper course of action while following established standards.
  • Ability to supervise.
Working Conditions:
  • Physical: Must be able to work in sitting position, use computer and answer telephone.
  • Environmental: In Office/Hybrid Remote Work Schedule Available