Admin/Finance Coordinator
University of Oklahoma
Oklahoma, OK
ID: 7108523 (Ref.No. ta222271)
Posted: August 19, 2022
Application Deadline: Open Until Filled
Job Description
Job Description
--- Come join the staff at OU HSC and become a part of Oklahoma's premier research university which leads the state in education and career opportunities. OU HSC is one of only four comprehensive academic health centers in the nation with seven professional colleges. We are currently building world-class institutes for the treatment of diabetes and cancer.
DUTIES:
- Provides administrative and financial assistance to a department or college by performing accounting, financial analysis, payroll, project coordination, personnel and administrative coordination, and event planning.
- Manages all departmental accounts
- Reconciles monthly financial reports to clear outstanding expenses, payroll, budget revisions, and transfers
- Creates cost spending certification reports
- Monitors and ensures money is spent correctly
- Sets up new vendors and ensures invoices are on the correct accounts
- Makes cash deposits into special accounts
- Maintains budget and grant administration, Pcard management, and OU Foundation funds
- Analyzes departmental financial procedures
- Makes recommendations for change and develops strategy for change
- Acts as the payroll coordinator for the department or provides oversight
- Collects time sheets, enters into PeopleSoft, tracks leave, completes ETRs, and special pays
- Submits all vouchers, reimbursements, and travel
- Picks up pay checks as needed
- Coordinates and carries out projects or assignments requiring initiative, independent action and specialized knowledge or expertise
- May include producing in-house publications, performing public relations functions, and monitoring staff to ensure guidelines and procedures are followed
- Handles personnel issues. Completes new employee paperwork and ensures accuracy. Contacts various offices to request information as needed
- Opens and monitors positions in PeopleSoft, updates time supervisor, assigns required trainings, and runs reports as needed
- May conduct some training of office personnel
- Secures computer access
- Works with Human Resources Department on various issues
- Performs administrative duties including but not limited to ordering and tracking supplies, making travel arrangements, reimbursements, keeping a calendar, setting up meetings and appointments, and assisting with various awards and award committees
- Solves departmental problems as they arise
- Assists with the development, implementation, and interpretation of policies and procedures, ensuring compliance with federal, state and university policies and regulations
- Coordinates special events, to include but not limited to ordering catering, mailing invitations, setting up PA system, assisting speakers, and reserving rooms
- Oversees records maintenance (inventory, personnel, office files, etc)
- Provides Faculty support with purchases, travel and faculty liaison, policies and procedures, faculty awards, funding requests, reimbursement requests.
- Performs various duties as needed to successfully fulfill the function of the position
Job Requirements
--- Education: Bachelor's degree in Accounting, Finance, Business, Management, or related field
Equivalency/Substitution: Will accept 48 months of related experience in lieu of the Bachelor's degree.
Skills:
- Working knowledge of office proceduresWorking knowledge of accounting processes
- Knowledge of Microsoft Office Suite (Outlook, Excel, and Word)
- Excellent interpersonal skills
- Ability to work as a team member
- Ability to complete tasks in an efficient and timely manner
- Ability to multitask and self-motivated
- Ability to communicate verbally and in writing
- Advanced computer skills with wide knowledge of business software
- Detail oriented for accuracy of data and information
- Highly organized and able to handle multiple projects and deadlines
Working Conditions:
- Physical: Sit for prolonged periods. Communicate effectively and listen. Ability to engage in repetitive motion.
- Environmental: Standard office environment.