Program Coordinator

University of Oklahoma

Oklahoma, OK

ID: 7108574 (Ref.No. ta221945)
Posted: August 20, 2022
Application Deadline: Open Until Filled

Job Description

Job Description


The Pre-ETS Program Coordinator will provide direct classroom instruction and teaching to High School age students with disabilities as documented by an lEP, 504 plan, or medical diagnosis, which makes them potentially eligible for services from Vocational Rehabilitation at a later date. Develop and/or utilize transition age curriculum and hands-on work experience to support youth with disabilities to increase successful transition from school to work or post-secondaryeducation outcomes. The Pre-Employment Transition Services (Pre-ETS) curriculum includes activities/topics guided by the WlOA indicators: Workplace Readiness Training, Post-Secondary Counseling, Work Based Learning, Career Exploration and Self Advocacy. Individuals in this position are expected to provide quality services as assigned to eligible participants and conduct outreach to school district personnel, students, family members, state and community stakeholders. Note: Applicants should live in or near the county being served.

Essential Duties:

  • Coordinates administrative activities of a designated program or programs.
  • Coordinates the activities between projects for a department or college and between those projects and other programs on the national or state level.
  • Interfaces with university departments, funding sources, outside organizations and state government agencies.
  • Reconciles accounts and balances financial statement transactions to source documents such as accounts payable transactions, deposits, and inter-university transactions.
  • Examines and solves irregularities.
  • Assists in the preparation of grants and ensures accuracy.
  • Collaborate with the Office of Research Administration, Principal Investigators and other personnel.
  • Distributes information to program staff and others.
  • Answers questions about the program and its progress as it relates financially.
  • Prepares and manages the grant budget for research projects sponsored by outside funding sources.
  • Organizes and participates in the analysis of collected data.
  • May perform data entry, collect, and clean data.
  • Coordinates with the Institutional Review Board to develop protocols and consent forms for research projects.
  • Ensures projects are in compliance with University regulations.
  • Prepares the program budget.
  • Reconciles accounts, purchases, enters and approves vouchers.
  • Responsible for appropriating funds for salaries and other program expenses.
  • Monitors departmental accounts, accounts payable transactions, and spending activity.
  • Prepares cost and budget transfers, enters requisitions and invoices for payment.
  • Prepares the daily deposit of department receipts.
  • Develops proposals, negotiating and administering grants and contracts.
  • Coordinates administrative functions such as personnel, operational matters and other services.
  • Plans and oversees special projects.
  • Performs various duties as needed to successfully fulfill the function of the position.

Job Requirements


Required Education: Bachelor's degree in Accounting, Business or related field, AND

  • 36 months in accounting, business, program management, or related experience.
  • Equivalency/Substitution: Will accept 48 months of experience in lieu of a Bachelor's degree to equal 84 months of related experience.


  • Knowledge of project management
  • Knowledge of accounting process
  • Highly organized
  • Able to handle multiple projects and deadlines


  • None

Physical Requirements:

  • Sits for prolonged periods.
  • Communicate effectively.
  • Manual dexterity.

Working Conditions:

  • Standard office environment.

Special Instructions:

Diversity Statement

  • The University of Oklahoma is committed to achieving a diverse, equitable, and inclusive university community by recognizing each person's unique contributions, background, and perspectives. The University of Oklahoma strives to cultivate a sense of belonging and emotional support for all, recognizing that fostering an inclusive environment for all is vital in the pursuit of academic and inclusive excellence in all aspects of our institutional mission.

Equal Employment Opportunity Statement

  • The University of Oklahoma, in compliance with all applicable federal and state laws and regulations, does not discriminate based on race, color, national origin, sex, sexual orientation, genetic information, gender identity, gender expression, age, religion, disability, political beliefs, or status as a veteran in any of its policies, practices, or procedures. This includes, but is not limited to, admissions, employment, financial aid, housing, services in educational programs or activities, and health care services that the University operates or provides.