Sr. Administrative Support Specialist

University of Oklahoma

Oklahoma, OK

ID: 7109053 (Ref.No. ta222241)
Posted: August 25, 2022
Application Deadline: Open Until Filled

Job Description

---

Come join the staff at OU HSC and become a part of Oklahoma's premier research university which leads the state in education and career opportunities. OU HSC is one of only four comprehensive academic health centers in the nation with seven professional colleges. We are currently building world-class institutes for the treatment of diabetes and cancer. This position under general supervision, performs advanced-level administrative support-oriented job duties, such as resolving routine questions and problems, calendar scheduling and maintenance for multiple calendars, correspondence, and letter writing. Administrative and clerical support to multiple academic faculty members including file maintenance, coordination of educational programs and events, expense reports, travel preparation. This position will serve as a backup to the medical student and fellowship coordinator.

Duties:

Maintains office files that may be of a confidential nature.
Schedules various appointments for faculty and ensures administrative details are completed.
Receives incoming calls for faculty and refers to appropriate person.
Records messages or responds to caller with routine information.
Serves as a contact person for faculty or the outside public.
Provides information regarding location or availability of materials, resources, and services.
Responsible for typing correspondence, manuscripts, and lectures.
Makes travel arrangements.
Reviews and responds to routine correspondence for faculty.
Prepares various reports, to include but not limited to travel expenditures, travel budgetary records, and student or resident rotation schedules.
Opens, routes, and prepares incoming and outgoing mail.
May run errands for the department.
Plans and organizes meetings and programs.
Performs related duties as assigned to successfully fulfill the function of the position.

Job Requirements

---

Education: High School Diploma or GED

Experience: 24 months office, clerical, or administrative experience

Skills:

Knowledge of office procedures
General office and customer service skills
Knowledge of Microsoft Office Suite (Outlook, Excel, and Word)
Excellent interpersonal skills
Ability to work independently and as a team player
Ability to complete tasks in an efficient and timely manner
Must be detail oriented for accuracy of data and information
Ability to multitask, be organized, and self-motivated
Ability to work in stressful situations
Ability to communicate verbally and in writing

Working Conditions:

Physical: Sit for prolonged periods. Communicate effectively and listens. Engage in repetitive motion. Use of computer and telephone. Stand, stoop, bend, and reach.
Environmental: Standard office environment.

Equal Employment Opportunity Statement

The University of Oklahoma, in compliance with all applicable federal and state laws and regulations, does not discriminate on the basis of race, color, national origin, sex, sexual orientation, genetic information, gender identity, gender expression, age, religion, disability, political beliefs, or status as a veteran in any of its policies, practices, or procedures. This includes, but is not limited to, admissions, employment, financial aid, housing, services in educational programs or activities, and health care services that the University operates or provides.

Diversity Statement

The University of Oklahoma is committed to achieving a diverse, equitable, and inclusive university community by recognizing each person's unique contributions, background, and perspectives. The University of Oklahoma strives to cultivate a sense of belonging and emotional support for all, recognizing that fostering an inclusive environment for all is vital in the pursuit of academic and inclusive excellence in all aspects of our institutional mission.

Apply Now