Summary

The Graduate School of Biomedical Sciences at the Baylor College of Medicine is seeking a Lead Coordinator, Program Management. This role manages all aspects of the graduate program by providing administrative leadership in planning, organizing, and implementing programs. This role also provides administrative leadership and academic support in the attainment of accreditation and recognition of academic excellence.

This is a Hybrid position with 3 days onsite and 2 days remote.

Job Duties

• Manages day-to-day operations and curricular activities for graduate program, including monitoring degree plan compliance and student progress to degree, drafts academic remediation plans, develops and ensures compliance with individual academic plans and transitions for individual students.  
• Advises faculty on academic requirements and provides coaching and guidance on professionalism, communication and mentor-mentee relationships.   
• Advises graduate students and faculty, and ensures compliance with the policies of the GSBS and the Graduate Program. 
• Represents graduate programs on GSBS and College committees.   
• Collects and analyzes outcome data and prepares reports.  
• Participates in and provides recommendations for maintenance of accreditation.
• Advises potential applicants on BCM academic programs and application procedures.  
• Organizes committee review of applications, provide input into applicant selection, develops program and manages recruitment events directing the efforts of faculty and students. 
• Represents GSBS and graduate programs at recruitment events locally, regionally and nationally.  
• Provides individual counselling to graduate students regarding academic, professional and personal matters.
• Identifies students in distress and works with student and GSBS team to develop and implement personalized plans.  
• Develops and manages all onboarding events for incoming students ensuring students successfully make the academic and social transition to graduate school and integration in the BCM research community.  
• Manages the administrative functions for all annual events and processes, including annual program retreat.
• Advises faculty on administrative matters, prepares and manages program budget, independently researches academic and administrative issues, and presents options to program directors.
• Manages salary reimbursement agreements for remote students which includes serving as point of contact for external stakeholders, develop budget, developing BRAIN proposals, tracking receivables, and annual renewals.     
• Manages training grant preparation, budget preparation, outcome data and write portions of the grant.  
• Conducts training grant pre-award and post-award management of students.  
• Prepares NIH grant progress reports.  
   

Minimum Qualifications

• Bachelor's degree; four years of relevant work experience accepted in lieu of degree.
• Two years of relevant experience.

Preferred Qualifications

• Four years of relevant work experience in an academic institution.
• Exceptional interpersonal skills, with commitment to excellence in individual and team performance.
• Outstanding oral and written communication skills.
• Superior organizational skills and efficiency, with strong attention to detail.
• Administrative expertise in higher education setting.
• Ability to meet critical deadlines and handle multiple projects at once.
• Strong work ethic, with ability to work collaboratively and productively with institutional and external programs, partners and stakeholders.
• Demonstrated ability to use independent judgement to solve problems with diplomacy and discretion, including management of issues with a sensitive and/or confidential nature.
• Commitment to excellence in customer service.
• Ability to maintain and foster professionalism and respect in all interactions with Baylor community members (including executive leadership, faculty, students, staff, and other trainees) and external individuals and teams.