University of Wisconsin

Madison, WI

ID: 7110201
Posted: September 9, 2022
Application Deadline: Open Until Filled

Job Description

The program coordinator will assist faculty leadership in shaping, implementing, and maintaining this new program and serve as the point of contact for the program for all stakeholders. Successful candidates enjoy working in interdisciplinary environments, managing multiple facets of the program (financial, budgetary, academic), proactively problem-solving, communicating effectively with a large and diverse group of stakeholders, and collaborating closely with program participants.

RESPONSIBILITIES: Responsible for a variety of professional level work across a variety of administrative service areas including budget, finance, procurement, and human resources with impact across the institution in support of unit or institutional goals.
25% Implements and executes established policies and procedures for a designated work unit to adhere to unit objectives and to align with established strategies
25% Schedules logistics and secures resources for a designated work unit to contribute to the day-to-day operational success
10% Analyzes data and trends, compiles progress reports, and provides appropriate recommendations or conclusions in support of the assigned operational work unit(s)
10% Assists, recommends, and advises staff on unit or program administrative issues, personnel matters, and budgetary problems
10% Serves on committees and attends meetings, representing the interests of the unit or program
10% Manages communication with external stakeholders to facilitate collaborative project work, fundraising, and organization of events and symposia
10% Advises program participants, including faculty, trainees, and external partners on program requirements and goals
Communicates program educational requirements on the program website, revises and communicates program policies to stakeholders.
Helps program trainees meet training requirements through personal and written communication. Communicates with stakeholders from participating departments.
Coordinates the organization of an annual symposium, schedules regular colloquium, processes reimbursement requests.
Collects information on program activities and contributes to the writing of annual progress reports.
Assists in trainee recruitment, monitors program budget.
Participates in the INTEGRATE Leadership Committee to help develop, implement, and troubleshoot program policies.
Communicates with industrial partners over events, deadlines, and opportunities.
Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.

The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.

For more information on diversity and inclusion on campus, please visit: Diversity and Inclusion

Bachelor's Degree

Training on and/or one year of project coordination experience preferred.

UW-Madison continues to follow necessary health and safety protocols to protect our campus from COVID-19. All employees remain subject to the COVID-19 Workplace Safety Policy: Please visit for the most up-to-date information.

Full Time: 100%

This position may require some work to be performed in-person, onsite, at a designated campus work location. Some work may be performed remotely, at an offsite, non-campus work location.


Minimum $50,000 ANNUAL (12 months)
Depending on Qualifications

The INTEGRATE program is a newly established graduate training program, funded by the National Science Foundation, that will engage in cutting edge research at the intersection of robotics and work through program work; train graduate students from five participating departments on the science of robotics and work; build a research community on campus with new regular activities, such as a new colloquium and an annual symposium; and establish a foundation for a future permanent graduate program and a center or an institute.